Central Mine Planning And Design Institute Limited Sound Level Meter Tender Bardhaman West Bengal 2025
Bid Publish Date
21-Nov-2025, 5:45 pm
Bid End Date
01-Dec-2025, 4:00 pm
EMD
₹21,000
Location
Progress
Quantity
3
Bid Type
Two Packet Bid
Categories
6
Tender Overview
Central Mine Planning And Design Institute Limited (Coal India) seeks procurement of a Sound Level Meter / Noise Level Meter for the CMPDI installation site in Asansol, Bardhaman, West Bengal. The bid requires an EMD of ₹21,000 and includes post-warranty maintenance options. Delivery and installation are to occur at the CMPDI Regional Institute-1, GT Road (West End), Asansol. Bidders must provide OEM warranty certificates and arrange after-sales support across India. A unique condition is the option to enter a 5-year Comprehensive Maintenance Contract (CMC) post-warranty at a rate not exceeding 10% of contract price per annum, with quarterly payments. The supplier’s performance security may be forfeited if CMC is not accepted when summoned. The absence of BOQ items indicates itemized scope may be defined in the ATC.
Technical Specifications & Requirements
- Product category: Sound Level Meter / Noise Level Meter for field sound measurement.
- Delivery/Installation: At CMPDI, Regional Institute-1, Asansol, West Bengal; installation and commissioning (if in scope) expected at consignee site.
- Warranty: 2 years from final acceptance or after installation/testing completion; OEM certificates required at delivery.
- AMC terms: Post-warranty CMC for 5 years at ≤ 10% of total contract value per year; original Performance Security retained until CMC guarantee verified.
- Service capability: Dedicated service personnel near consignee destinations; India-wide after-sales network and service centers must be disclosed.
- Past experience documents: Acceptable proofs include contracts, invoices, and self-certifications for similar supplies/services.
Terms & Eligibility
- EMD: ₹21,000.
- Warranty: 2 years on goods; 5-year CMC option with 10% annual value cap; quarterly payments after service delivery.
- Delivery timeline: Delivery and commissioning timelines to be specified by bidder and conform to ATC; installation at CMPDI Asansol site.
- Documentation: OEM authorizations, GST, PAN, experience certificates, financial statements, and technical bid documents.
- Past project proof: Provide contracts or invoices with self-certification for fulfillment of experience criteria.
- Service network: Must indicate service centers and response times for regional locations in India.
Key Specifications
-
Product type: Sound Level Meter / Noise Level Meter
-
EMD: ₹21,000
-
Warranty: 2 years from final acceptance
-
AMC: 5 years at rate not more than 10% of contract value per annum
-
Delivery/Installation: CMPDI Regional Institute-1, Asansol, West Bengal
-
Service network: India-based service centers with timely response
-
Documents: OEM warranty certificates and service capability details
-
Past experience: contracts or invoices for equivalent equipment
Terms & Conditions
-
EMD of ₹21,000 required with bid submission
-
2-year OEM warranty; 5-year AMC at <=10% annual value
-
Delivery and installation at CMPDI Asansol site
-
ATC-compliant bid with typed compliance statement
-
Past experience proofs acceptable via contracts/invoices
Important Clauses
Payment Terms
AMC payments to be made quarterly after rendering services; CMC agreement to be entered post-warranty with performance security retained until verification.
Delivery Schedule
Delivery and installation timeline to be defined by bidder; installation at CMPDI Regional Institute-1, Asansol, West Bengal.
Penalties/Liquidated Damages
Forfeiture of performance security if bidder fails to accept CMC contract when called by buyer.
Bidder Eligibility
-
Proven experience supplying sound level meters or similar measuring instruments within INDIA
-
Financial stability evidenced by last 2-3 years financial statements
-
OEM authorization (if bidder is not the original manufacturer)
-
Presence of India-based service network with regional centers near Asansol
-
Compliance with ATC and submission of typed compliance statement on letterhead
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sound Level Meter / Noise Level Meter (Sound Measuring Apparatus or Decibel Meter) (Q3)
Authority Records
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Documents 3
GeM-Bidding-8619404.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar sound level meter procurement
Financial statements for last 2-3 years
EMD submission proof (₹21,000)
Technical bid documents showing compliance with ATC
OEM authorization letter (if applicable)
Service center locations and contact details
Warranty certificates from OEM
CMC undertaking document (5-year maintenance at <=10% rate)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for sound level meter tender in Bardhaman West Bengal 2025
Bidders must submit the ATC-compliant technical bid along with GST, PAN, and experience certificates. Include OEM warranty details and EMD of ₹21,000. Ensure delivery to CMPDI Regional Institute-1, Asansol, with installation and commissioning if within scope. Provide India-wide service network information and 5-year AMC option terms.
What documents are required for CMPDI sound meter procurement in West Bengal
Required documents include GST certificate, PAN, at least one past contract/invoice for similar meters, financial statements, EMD proof of ₹21,000, OEM authorization if not manufacturer, OEM warranty certificates, and service center details with contact information.
What are the warranty and AMC terms for CMPDI sound meter supply
Warranty is 2 years from final acceptance or after installation/testing. Post-warranty, a Comprehensive Maintenance Contract is eligible for 5 years at an annual charge not exceeding 10% of contract value, payable quarterly after service delivery.
Where will the sound level meter be delivered and installed
Delivery and installation are at CMPDI Regional Institute-1, GT Road (West End), Asansol, Paschim Bardhaman, West Bengal. The ATC requires typed compliance statements; ensure installation and commissioning are included if in scope.
What is the required EMD amount for this procurement in CMPDI
The EMD is ₹21,000. Submit via online payment or as per tender guidelines with the bid; ensure it is valid for the bid validity period and is pledged to CMPDI.
What past experience evidence is accepted for CMPDI tender
Acceptable proofs include contract copies with invoices and self-certification confirming services or supplies against invoices, demonstrating similar sound level meter procurement experience within India.
What are the delivery timelines and installation obligations for CMPDI
Bidder must specify delivery and commissioning timelines in the technical bid. Installation/commissioning should align with the consignee location in Asansol, with service support planned across India and OEM warranty compliance.
What support centers and after-sales details are required in bids
Provide a list of service centers near consignee destinations, response times, and escalation procedures; ensure dedicated technical personnel are available for warranty service and AMC/CMC delivery as per SLA.
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Documents 3
GeM-Bidding-8619404.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS