Backward Classes Development Department Ernakulam Laptop Procurement Tender Kerala 2026 ISI/ISO compliant & OEM Installation
Progress
Tender Overview
Organization: Backward Classes Development Department Ernakulam, a government entity in Ernakulam, Kerala. Product/service: Entry and mid-level laptop notebook procurement (Q2) for government use. Location: Ernakulam, Kerala 682001. Scope: Laptop supply with factory pre-loaded OS and OEM installation; 25% quantity variation right during contract; data sheet alignment mandatory. Estimated value and EMD not disclosed in the summary. Unique factor: strong emphasis on OEM installation, authorized reseller involvement, and 3-year govt supply history. This tender emphasizes standardization and lifecycle support for government procurement.
Technical Specifications & Requirements
- Category: Laptop / Notebook (Entry and Mid Level)
- Processor: Laptop type; Processor Number to be specified by bidder
- Motherboard: Security features required
- Operating System: Factory pre-loaded OS
- Memory: RAM Size (GB) to be specified by bidder
- Display: Display Size (cm, diagonal) and Display Resolution; Webcam min resolution requirement
- Storage: Capacity of Storage Drive (GB)
- Additional context: All data sheets must match offered specs; installation/testing/configuration by OEM or OEM-certified resource or authorized reseller
- Compliance: Look for OEM authorization and data-sheet consistency; ensure non-obsolescence as per bidder terms
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; delivery timelines adjust accordingly with minimum 30 days extension
- Financial Standing: Bidder must avoid liquidation or bankruptcy; must upload an undertaking
- Product Lifecycle: Offer must be a non-end-of-life product with at least 1 year residual life from OEM
- GST: Bidder responsible for applicable GST; reimbursement as per actuals or applicable rates, capped at quoted GST
- Data Sheet: Provide product data sheet; ensure no mismatch with technical parameters
- Experience: Bidder or OEM/through resellers must have supplied similar products to government bodies for at least 3 years prior to bid opening; provide contracts as proof
- Installation/Training: Installation, testing, and configuration to be performed by OEM or authorized resource
- Authorization: OEM authorization required when bidding via distributors or service providers; submit authorization form/certification
Key Specifications
-
Laptop category: Entry and Mid Level Notebook
-
Operating system: Factory pre-loaded
-
Storage: Capacity in GB to be specified by bidder
-
Memory: RAM size in GB to be specified by bidder
-
Display: Diagonal size in cm and resolution to be specified
-
Webcam: Minimum resolution requirement to be specified
-
Motherboard: Security features must be indicated
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OEM installation and authorized reseller engagement required
Terms & Conditions
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25% quantity variation rights during contract and extended period
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3 years govt procurement experience required with contracts
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OEM installation and authorization mandatory for bid submission
Important Clauses
Payment Terms
GST and actuals-based reimbursement; no fixed GST burden; payment terms to be clarified in bid
Delivery Schedule
Delivery period linked to original delivery order; extended time proportional to quantity change with a minimum 30 days
Penalties/Liquidated Damages
LD mechanisms not detailed; ensure compliance with supplier terms and extended delivery penalties if applicable
Bidder Eligibility
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Regularly manufactured and supplied similar laptops to Central/State Govt or PSU for 3 years
-
OEM authorization or OEM-certified installation capability
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Not under liquidation or bankruptcy; provide undertaking
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 08-05-2026 16:06:45 | |
| 2 | EWORLD COMPUTER TECH Under PMA | Make : acer Model : Aspire Lite AL15-52 | 07-05-2026 12:34:54 | |
| 3 | ICONIC GENTECH LLP Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 30-04-2026 16:43:41 | |
| 4 | RJ ENTERPRISES Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 17:06:56 | |
| 5 | SUNBEAM Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 15:54:16 | |
| 6 | TEK GLOBAL ENTERPRISES Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 13:14:10 | |
| 7 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Make : acer Model : Aspire Lite AL15-52 | 07-05-2026 13:52:41 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | SUNBEAM Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | EWORLD COMPUTER TECH Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
OEM Avg. Turnover
3
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 5
GeM-Bidding-9254010.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates showing 3 years of govt supply
Financial statements
Data Sheet of offered laptops
OEM/Original Equipment Manufacturer authorization
Authorization form/certificates for distributors (if applicable)
Evidence of no liquidation/bankruptcy (undertalment to that effect)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | FTPM 2.0, Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptop procurement tender in Ernakulam Kerala 2026?
Bidders must meet eligibility, provide OEM authorization, data sheets, GST, PAN, and experience proof of 3 years with govt bodies. Ensure factory pre-loaded OS and OEM installation. Include 25% quantity option and comply with non-end-of-life product requirement; submit all documents with bid.
What documents are required for Ernakulam laptop tender submission 2026?
Submit GST certificate, PAN card, 3-year govt supply experience certificates, financial statements, laptop data sheets, OEM authorization, and distributor authorization if applicable. Include undertaking for no liquidation and ensure data sheet matches offered specifications.
Which standards or certifications are required for laptops in this tender?
The tender emphasizes OEM installation and data sheet alignment; ensure product is not end-of-life and provide OEM authorization. Specific IS/ISO standards are not listed; ensure compliance with data sheet and government procurement norms.
When is the delivery deadline if quantity is increased by 25%?
Delivery time scales with the extended quantity; minimum extension is 30 days beyond original delivery period; timing adjusts based on (Increased quantity/Original quantity)×Original delivery period, with possible extension applied by buyer.
What are the eligibility criteria for suppliers in this laptop bid?
Eligible bidders must have 3 years of govt sector supply experience, OEM authorization or OEM-certified installation capability, and must not be liquidated or bankrupt. They must also provide a data sheet and ensure product is not end-of-life.
What is required for OEM installation and training in this procurement?
Installation, testing, and configuration must be performed by the OEM or an OEM-certified resource or authorized reseller. Ensure provision of training if scope includes user onboarding; confirm with the buyer and include in the bid.
What is the role of the data sheet in bid evaluation for laptops?
Bid evaluation will verify data sheet details against offered product specifications; mismatches can lead to bid rejection. Provide complete product specs, including OS, RAM, storage, display, webcam, and security features with exact figures.
How will GST be handled in the laptop procurement bid in Kerala?
GST is bidder’s responsibility; reimbursement is actual or as per applicable rates, capped at the quoted GST percentage. Bidder must clearly indicate GST in the bid and ensure compliance with Indian GST norms.