Indian Air Force Repair & Overhauling Service for Built Up Trucks SPARES for Specialist Vehicle Avadi Chennai 2026
Bid Publish Date
12-Oct-2026, 4:42 pm
Bid End Date
22-Oct-2026, 5:00 pm
Progress
Tender Overview
Indian Air Force (Department Of Military Affairs) seeks Repair and Overhauling Service for built up trucks; spares for Specialist Vehicle 258 with delivery to Avadi, Chennai 600055. The contract incorporates a flexible 50% quantity/duration option at issue and post-issue, enabling scope adjustments up to half the original. Bidders must ensure ongoing service support with a dedicated/offshore toll-free number, and an in-state service presence as per ATC. The procurement emphasizes feasibility for service delivery at the Cmdr 8BRD Avadi site and requires non-obsolescence of supplied components with at least one year residual market life. No BOQ items are listed, indicating a service-centric engagement rather than a discrete Parts list. The arrangement hinges on supplier capability to maintain and overhaul specialist vehicle spares with timely installation and commissioning where applicable.
Technical Specifications & Requirements
- Delivery location: COMMANDING OFFICER 8BRD, AF AVADI CHENNAI 600055 (multiple mentions confirm consolidated delivery points)
- Service type: Repair and Overhauling Service for specialist vehicle spares (258) with potential scope expansion up to 50% as per ATC
- Support obligations: dedicated/toll-free service line and escalation matrix; in-state service provider office required with documentary evidence
- Compliance: bidders must upload required certificates; no obsolescence of offered products; SLBR52 inspection referenced
- Documentation: mandatory certificates and attestations per ATC; OEM authorizations may be required; non-compliant bids risk rejection
- Other: ATC PDF governs all bidder obligations; no detailed technical specs in BOQ (not specified)
Terms, Conditions & Eligibility
- EMD/financials: exact amount not disclosed; bidders must demonstrate non-liquidation status and provide undertaking
- Delivery timeline: per ATC; installation/commissioning if applicable to be conducted at the Avadi site
- Payment terms: as per ATC; otherwise payment milestones not detailed
- Warranty/maintenance: not explicitly stated; service and spares landing at Avadi implies ongoing support requirements
- Documentation: GST, PAN, experience certificates, financial statements; OEM authorizations or technical compliance docs likely required
- Penalties: LD or penalties not clearly specified; escalation and inspection clauses imply performance expectations
Key Specifications
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Product/Service: Repair and Overhauling Service for built-up trucks, spares for Specialist Vehicle against 258
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Estimated value: Not disclosed; indicative scope via 50% option clause
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Standards/Certifications: Not explicitly listed in tender data; ATC requires uploading certificates and compliance
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Delivery: At COMMANDING OFFICER 8BRD, AF AVADI CHENNAI 600055
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Warranty/Support: Dedicated service line and escalation matrix; in-state service office
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Obsolescence: Offered products must have at least 1 year residual market life per bidder requirement
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Inspection: SLBR52 referenced in terms; inspections to be completed as per ATC
Terms & Conditions
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50% option clause allows contract quantity/duration adjustment at issue and post-issue
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Delivery and commissioning, if applicable, at Avadi Chennai with multiple addressed sites
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Mandatory service support infrastructure: toll-free line and escalation matrix
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In-state service provider office required; documentary evidence to be submitted
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Bidders must upload all certificates/documents sought in Bid document/ATC
Important Clauses
Payment Terms
Details follow ATC; primary condition includes standard procurement payments with contingent terms and potential milestones.
Delivery Schedule
Actual delivery/installation to be done at AVADI, CHENNAI; schedule governed by ATC and contract amendment options.
Penalties/Liquidated Damages
Penalties likely under ATC for delays or non-compliance; escalation and SLBR52 inspection imply performance-based consequences.
Bidder Eligibility
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Not under liquidation or court receivership; provide undertaking
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Offer products with at least 1 year residual market life (not end-of-life)
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Evidence of in-state service presence and dedicated support capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - built up trucks; SPARES FOR SPECIALIST VEHICLE AGAINST 258; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
THIRUVALLUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | THIRUVALLUR | THIRUVALLUR | - | - | 1 | - | - |
Authority Records
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Documents 9
GeM-Bidding-10022732.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Experience certificates for repair/overhaul of specialist vehicle spares
Financial statements (audited if available)
EMD/Security deposit documents (as per ATC)
Technical compliance certificates (as applicable)
OEM authorization letters for spares/overhauls
Documentation evidencing in-state service presence (office in the state of Consignee)
Frequently Asked Questions
How to bid for Indian Air Force truck overhaul tender in Chennai Avadi 2026
Bidders must submit GST, PAN, financials, experience certificates, and EMD as per ATC. Ensure in-state service office proof, OEM authorizations, and certificates for repair/overhaul capabilities. Delivery/address details to Avadi 600055 should align with SLBR52 inspection requirements and 50% scope adjustment rights.
What documents are required for IAF repair and overhaul service tender in Avadi
Require GST, PAN, experience certificates for specialist vehicle spares, financial statements, EMD/security deposit evidence, technical compliance documents, OEM authorizations, and proof of in-state service office. Ensure certificates match ATC and bidder submits all mandatory attachments.
What are the key delivery requirements for Avadi Chennai overhaul contract
Delivery must occur at COMMANDING OFFICER 8BRD, AF AVADI CHENNAI 600055. Installation/commissioning, if covered, follows ATC guidelines. The contract allows up to 50% quantity/duration adjustment and requires an escalation matrix for service support.
Which standards or certifications are required for the spares overhaul tender
Bid requires uploading applicable certificates per ATC; while exact standards are not listed, ensure compliance with OEM requirements and any IS/ISO certifications associated with specialist vehicle spares, plus proof of non-obsolescence with at least 1 year residual market life.
What is the eligibility criteria for bidders on the IAF truck spares tender
Candidates must avoid liquidation or bankruptcy, provide an undertaking, prove in-state service presence, show dedicated support lines, and supply OEM authorizations where required. The capability to perform repairs/overhauls on built-up trucks is essential.
How does the 50% option clause affect bid submissions for Avadi tender
The buyer may increase/decrease contract quantity or duration up to 50% at contract issue and post-issue. Bidders must acknowledge and accept revised scope; this impacts pricing, delivery schedules, and resource planning.
What is the payment and warranty framework for the IAF service contract
Payment terms follow ATC guidelines; specific milestones are not disclosed. Warranty/maintenance terms are not explicitly stated; bidders should prepare for post-delivery service obligations and potential performance-based penalties per SLBR52.
Where can bidders verify the SLBR52 inspection requirement for overhaul work
SLBR52 is referenced in the Terms and Conditions; bidders should review the ATC document for inspection scope, procedures, and compliance timelines, ensuring readiness for site inspection at the Avadi facility.