Eastern Coalfields Limited Goods Supply Tender Godda Jharkhand 2026 - 25% Quantity Flexibility, FOR Rajmahal Area
Progress
Tender Overview
Organization: Eastern Coalfields Limited (Coal India Limited subsidiary) seeks the supply of goods across multiple items in the Godda, Jharkhand region. Bid scope is restricted to the supply of goods only with a total of 9 items listed in the BOQ. The tender allows a 25% quantity variation at contract placement and during the currency of the contract, at the same contracted rates. Delivery is FOR destination up to the Area Store, Rajmahal Area, ECL. Bidder responsibilities include alignment with supplier scrutiny, price integrity, and adherence to the extended delivery mechanism, where additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. This tender emphasizes price parity with government bodies and requires authenticated bid documents.
Technical Specifications & Requirements
- Scope of supply includes only goods; bid price must cover all cost components.
- Option clause: quantity may be increased by up to 25% at contract time and during the contract currency.
- Delivery timing rule: extended delivery time computed as described, with a minimum 30 days; extension may be allowed up to the original period.
- .invoicing rule: invoices must be raised in the consignee’s name and include the consignee’s GSTIN.
- Pricing accuracy: prices shall remain firm till completion of supply; bidders must certify that quoted rates are the lowest charged to government organizations, including Coal India and subsidiaries.
- Destination: FOR area storage at Rajmahal Area, ECL; delivery terms fixed to destination.
- Documentation controls: PAN and GST certificate must accompany the offer; cancelled cheque required for new ECL bidders.
- ATC precedence: Buyer-added terms supersede GEM bid terms; document authenticity required with official seal.
Terms, Conditions & Eligibility
- EMD/price terms: not explicitly specified in the provided data; ensure readiness for typical tenders requiring government EMD where applicable.
- GST/PAN requirements: mandatory submission with bid; invoicing must reflect GSTIN of consignee.
- Delivery flexibility: option to augment quantity by up to 25% with preserved contract rates; extended delivery time rules apply.
- Price protection: rates to be firm till completion; certify that quoted prices are the lowest offered to government organizations including Coal India subsidiaries.
- Documentation: submit PAN, GST certificate, and cancelled cheque (for new ECL bidders); bid documents authenticated with official seal.
Key Specifications
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Scope: Supply of Goods (9 items in BOQ)
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Delivery: FOR destination up to Area Store, Rajmahal Area, ECL
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Quantity variation: up to 25% addition during contract
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Delivery time: minimum extension rule of 30 days
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Pricing: firm till completion; lowest price certification to Govt/PSU
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Documentation: PAN, GST, and cancelled cheque for new bidders; GSTIN on invoices
Terms & Conditions
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Quantity may be increased up to 25% during contract at the same rates
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Delivery FOR Rajmahal Area; extended delivery calculations apply
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Invoices must be in consignee name with GSTIN; PAN and GST required with bid
Important Clauses
Payment Terms
Prices remain firm till completion; invoicing must align with consignee GSTIN and official sealing.
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period may apply with minimum 30 days.
Penalties/Liquidated Damages
Contract termination right reserved for non-compliance, delayed delivery, or misrepresentation.
Bidder Eligibility
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Must provide PAN and GST registration with bid
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New ECL bidders must attach cancelled cheque
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Invoicing must be in consignee name with GSTIN
Tender Data
Bid Details
Quantity
61
Category
TITLE 8
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TITLE 1 , TITLE 2 , TITLE 3 , TITLE 4 , TITLE 5 , TITLE 6 , TITLE7 , TITLE 8 , TITLE 9
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Godda
Delivery Pincodes
814165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vaibhav Sabar | 814165,Office of General Manager, Rajmahal Area, Dhankunda, Bara Simra, Distt: Godda, Jharkhand | Godda | Jharkhand | 814165 | 8 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10054414.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
TITLE 1
HOSE PART NO. CHH2221203
TITLE 2
HOSE PART NO. CHH2201616
TITLE 3
ELECTRIC HAND BLOWER .220 TO 240V
TITLE 4
WRENCH SET BOX 8 TO 32 MM WITH SPANNER AND RACHED
TITLE 5
FEMALE COUPLER PART NO. 90156
TITLE 6
SHIM PART NO. 20T8718D1
TITLE7
SHIM PART NO. 20T8718D2
TITLE 8
O RING PART NO. 452WT61091
TITLE 9
CARRIER . LINING SET PART NO. 985BP13026
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | TITLE 1 | HOSE PART NO. CHH2221203 | 8 | ea | [email protected] | 30 | |
| 2 | TITLE 2 | HOSE PART NO. CHH2201616 | 10 | ea | [email protected] | 30 | |
| 3 | TITLE 3 | ELECTRIC HAND BLOWER .220 TO 240V | 3 | ea | [email protected] | 30 | |
| 4 | TITLE 4 | WRENCH SET BOX 8 TO 32 MM WITH SPANNER AND RACHED | 3 | ea | [email protected] | 30 | |
| 5 | TITLE 5 | FEMALE COUPLER PART NO. 90156 | 2 | ea | [email protected] | 30 | |
| 6 | TITLE 6 | SHIM PART NO. 20T8718D1 | 12 | ea | [email protected] | 30 | |
| 7 | TITLE7 | SHIM PART NO. 20T8718D2 | 10 | ea | [email protected] | 30 | |
| 8 | TITLE 8 | O RING PART NO. 452WT61091 | 10 | ea | [email protected] | 30 | |
| 9 | TITLE 9 | CARRIER . LINING SET PART NO. 985BP13026 | 3 | ea | [email protected] | 30 |
Categories
6
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Required Documents
PAN card
GST certificate
Cancelled cheque (only for new ECL bidders)
Invoices raised in the name of Consignee with GSTIN of Consignee
Documents authenticated with official seal
Any additional bid documents as required by Buyer Added ATC
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to participate in goods supply tender in Godda Jharkhand 2026
Bidders must submit PAN and GST certificates with the offer, along with a cancelled cheque for new ECL bidders. Ensure authenticated documents with official seal, and confirm that the invoice will be raised in the consignee’s name with the GSTIN. The price must be firm till completion.
What documents are required for ECL goods tender submission
Required documents include PAN card, GST certificate, cancelled cheque for new bidders, invoices in the consignee name with GSTIN, and bidder authentication seals. Additional bid documents may be requested by ATC; ensure all papers are clear and legible.
What are the key delivery terms for Rajmahal Area goods
Delivery is FOR Rajmahal Area, Area Store; quantity may be increased by 25% with same rates. Extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, up to original period if extended.
How does the 25% quantity option affect contract pricing
The 25% option allows quantity increases at the contracted rates. Prices quoted must remain firm till completion and suppliers must certify they are offering the lowest price to government organizations, including Coal India subsidiaries.
What is required to prove eligibility for ECL tender 2026
Eligibility requires PAN and GST registration, official seal authentication on documents, and a cancelled cheque if you are a new ECL bidder. Invoices must reflect consignee GSTIN, ensuring compliance with GST rules.
What are the payment terms for the ECL goods supply contract
The tender specifies firm pricing till completion; payment terms align with standard public procurement, with invoices issued to the consignee with GSTIN. Ensure all prices have been certified as the lowest prices offered to government entities.
When is the delivery period applicable for extended orders
Delivery starts after the original delivery order date; if an option is exercised, the extended time computes from the last date of the extended period. The minimum extension is 30 days, and total extension cannot exceed the original delivery period.
What standards or certifications are required for this goods tender
The provided data does not specify technical standards; bidders should rely on internal compliance with government procurement norms, ensure GST/PAN validity, and maintain proper invoicing with consignee GSTIN and official seal on bid documents.