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Punjab National Bank Digital Name Plate with Supporting Hardware & Software Tender 2025 India – Quantity Flexibility & Delivery Clause

Bid Publish Date

31-Dec-2025, 12:14 pm

Bid End Date

14-Jan-2026, 12:00 pm

EMD

₹29,076

Location

WEST DELHI , DELHI

Progress

Issue31-Dec-2025, 12:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

Punjab National Bank (PNB), under the Department of Financial Services, seeks a Digital Name Plate along with supporting hardware and software. The tender involves procurement in India with an EMD of ₹29,076. The BOQ shows no listed items, indicating a potentially consolidated or single-package requirement. The contract includes an option clause permitting ±25% quantity adjustments at contracted rates, with delivery timing linked to the last delivery order date and a minimum 30-day extension framework. This procurement emphasizes integrated hardware/software branding and installation considerations, with risk allocation centered on delivery windows and option-based quantities. The tender’s unique aspect lies in the formal option clause for quantity variation and the ATC documentation referenced by the buyer. This highlights a need for flexible project scoping and robust project management capabilities for timely deployment.

Technical Specifications & Requirements

  • Product/service: Digital name plate with integrated hardware and software support
  • EMD: ₹29,076 (security deposit to be provided per bid terms)
  • Option clause: Up to 25% increase/decrease in bid quantity at contracted rates
  • Delivery timing: From the last date of the original delivery order; extended period requires a calculated extension formula with a minimum of 30 days
  • Delivery extension: If original period < 30 days, extension equals original period; maximum extension to cover original delivery period
  • ATC/attachments: Buyer uploaded ATC document referenced in tender
  • BOQ: No items listed; potential consolidation or single-line specification
  • Location/venue specifics: Not disclosed; procurement appears administrative via PNB/Department of Financial Services
  • Standards/qualifications: Not specified in data; bidders should verify with PNB terms

Terms, Conditions & Eligibility

  • EMD amount: ₹29,076 (payment mode as per bid terms)
  • Quantity flexibility: ±25% as per option clause; delivery schedule aligned to last delivery order date
  • Delivery obligation: Initial period plus possible extension; calculated time formula applies
  • ATC compliance: Refer to uploaded ATC document for bidder obligations
  • Documentation scope: GST, PAN, experience proofs, financials, and technical compliance may be required per terms
  • Warranty/penalties: Not specified in provided data; verify in ATC and terms
  • Submission readiness: Ensure availability of all bid-specific documents and EMD deposit to participate
  • Contract risk: Manage scope changes due to quantity variations and delivery extensions

Key Specifications

  • Product/Service: Digital name plate with accompanying hardware and software

  • EMD: ₹29,076

  • Option Clause: +/- 25% quantity change at contracted rates

  • Delivery Timing: From last date of original delivery order; extended delivery period uses formula (additional quantity/original quantity) × original delivery period, minimum 30 days

  • BOQ: No items listed; single-package interpretation possible

  • ATC: Buyer uploaded ATC document referenced in tender

  • Location: Not disclosed; needs confirmation with issuing authority

Terms & Conditions

  • EMD amount and payment method as per bid terms

  • Quantity variation up to 25% during and after contract with contracted rates

  • Delivery period anchored to last delivery order date with defined extension calculation

Important Clauses

Payment Terms

EMD of ₹29,076; terms to be specified in ATC and bid documents

Delivery Schedule

Delivery begins from the last date of original order; extensions follow the formula with a 30-day minimum

Penalties/Liquidated Damages

Not detailed in the provided data; verify in ATC and contract terms

Bidder Eligibility

  • Submit EMD ₹29,076 as per bid terms

  • Demonstrate capability to deliver integrated digital name plates with hardware/software

  • Provide ATC-compliant documentation and required certifications per tender terms

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 3 (Requested in ATC)

10

Additional Doc 4 (Requested in ATC)

11

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

12

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the digital name plate tender in India 2025 with PNB?

Bidders should prepare EMD of ₹29,076 and submit GST, PAN, experience certificates, financials, and technical compliance documents. The bid includes an option for ±25% quantity and delivery timing tied to the last order date. Ensure ATC documentation submission and confirmation of hardware/software integration capabilities.

What documents are required for PNB digital name plate procurement bid?

Required documents include GST registration, PAN card, company financial statements, vendor experience certificates, EMD payment proof, OEM authorizations if applicable, and the uploaded ATC document. Confirm additional technical bid documents as per terms and conditions and ensure compliance with delivery terms.

What are the delivery terms for the PNB name plate tender 2025?

Delivery starts after the original delivery order date; if extending, use the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The option clause allows up to 25% quantity variation during contract execution.

What is the EMD amount for the Punjab National Bank tender?

The EMD is ₹29,076. Prepare payment as specified in the bid terms (DD/online per tender ATC). Ensure the EMD documents are attached with the technical bid and reflect the exact amount.

Which standards or certifications are required for the PNB bid on digital name plates?

No specific standards are listed in the data. Bidders should review the uploaded ATC document and any OEM guidelines. Ensure hardware/software integration capabilities and confirm any organization-specific compliance in the ATC for final submission.

When is the bid submission deadline for the PNB procurement?

Exact submission dates are not provided here. Bidders must consult the buyer’s ATC document and tender portal for the official deadline, ensuring the EMD and all required documents are ready before the due date.

What is the scope of quantity changes allowed under the option clause?

The purchaser may adjust quantity up to ±25% of the bid quantity during contracting and currency of contract at contracted rates. Delivery extensions follow the standard extension formula with a minimum 30 days, ensuring supply chain flexibility.

What is the overall category of goods for this PNB procurement?

The procurement category is Digital Name Plate along with supporting hardware and software. It involves integrated branding hardware, software licenses, and installation support as part of a single package under PNB’s procurement.