Maharashtra Planning Department procurement: All-in-One PC, MFM, and Entry Notebook Tender 2025

Tender Overview

The Maharashtra Planning Department seeks procurement of information technology hardware including All-in-One PC (V2), Multifunction Machine MFM (V2), and Entry/Mid Level Laptop - Notebook (Q2). The tender requires a ₹36,300 EMD and involves products with diverse specs such as processor details, RAM, storage, display, connectivity, printer capabilities, and scanning features. The package emphasizes factory-loaded OS, ISO/IEC-compliant performance, and standard office productivity configurations. The engagement is organized by the Planning Department in Maharashtra, with emphasis on quantity flexibility up to 25% and contract-period delivery alignment. The unique clause invites bidders to accommodate optional quantity adjustments while maintaining contracted rates.

Technical Specifications & Requirements

• Product category items include: All-in-One PC (V2), Multifunction Machine MFM (V2), and Laptop/Notebook (Q2)
• Key specs to capture: Processor details, RAM (GB), Storage type and capacity (GB), Display size (inches), Number of ports, Original Document Feeder for scanning/copying, and Auto duplexing capability
• OS must be Factory Pre-loaded with certification; RAM type to be specified; printing capabilities include ISO/IEC 24734 speeds for A4/A3, monochrome and color
• Storage capacity and drive type to be clearly specified; connectivity requirements and keyboard/mouse options to be included; warranty/AMC terms to be defined
• The tender emphasizes standards/compliance like ISO/IEC 24734 test metrics and related print speeds; bidders must provide OEM authorizations and ensure hardware compatibility with government procurement norms
• EMD amount is ₹36,300; delivery terms reference the option clause for up to 25% quantity variation; delivery timing calculations tied to original and extended delivery periods

Terms, Conditions & Eligibility

• EMD: ₹36,300 payable as specified in tender terms; refundable on bid outcomes per rules
• Delivery: Scope allows up to 25% quantity variation; delivery start from last date of original order with prorated extension rules
• Payment terms: to be defined under contract; ensure compliance with government procurement payment timelines
• Documents: submit GST registration, PAN, experience certificates, financial statements, EMD receipt, OEM authorizations, and technical compliance documents
• Warranty/AMC: specify hardware warranty, spare parts availability, and support windows; include penalties for delays
• Eligibility: demonstration of prior similar supply experience and ability to meet RFP specs for AIO PCs, MFMs, and laptops; adhere to standard procurement norms