District And Sessions Judge Ballia Toner Cartridges Procurement Ballia UP 2025
Bid Publish Date
27-Oct-2025, 11:43 am
Bid End Date
06-Nov-2025, 12:00 pm
Value
₹3,00,000
Location
Progress
Tender Overview
The District And Sessions Judge Ballia in Uttar Pradesh invites a goods-only procurement for toner cartridges and related printer consumables. The estimated contract value is ₹3,00,000, with delivery to the District and Sessions Court Ballia, Civil Lines Road, Ballia 277001. Scope is restricted to the supply of goods, with no installation required. The tender emphasizes on generic cartridge attributes and OEM compatibility, enabling bidders to offer a range of compatible cartridges. The option clause custody allows quantity adjustments up to 25% of bid quantity and extended delivery under contracted rates, ensuring flexibility for demand fluctuations. A clear escalation matrix for service support is required, reinforcing post-purchase support expectations. This procurement targets reliable, on-time delivery of consumables for court printers across the Ballia district.
Technical Specifications & Requirements
- Product Class of Cartridge and Printer/Multifunction Machine Brand compatibility details to be supplied
- Type of Cartridge/Consumable, Color of Ink/Toner, and OEM model numbers (printer & cartridge)
- Minimum yield specification for replacement cartridges (pages) to be defined by bidders
- Scope: Only supply of goods; no installation included unless stated otherwise
- Delivery location: District and Sessions Court Ballia, UP; delivery terms aligned with the option clause
- Bidders should confirm compatibility with court devices and provide evidence of standard compliance where applicable
- Emphasize on reliable supply chains and timely delivery within agreed windows
Terms, Conditions & Eligibility
- Option Clause: quantity may increase/decrease by up to 25%; extended delivery calculated as (additional/original quantity) × original delivery period, minimum 30 days
- Service & Support: provide an Escalation Matrix with telephone contacts for post-purchase support
- Scope of Supply: bid price must include all costs; delivery only of goods to Ballia Court
- Ensure submission of standard bid documents (GST, PAN, EMD where applicable) and OEM authorizations as required
- Terms emphasize on on-time delivery, pricing stability under contracted rates, and compliance with the court’s delivery timelines
Key Specifications
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- Product Class of Cartridge: Type to be defined by bidder
-
- Printer/Multifunction Machines Brand: Compatible with court devices; provide model compatibility list
-
- Type of Cartridge/Consumable: Toner cartridge or ink cartridge as offered
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- Color: Specify cartridge color (e.g., Black, Cyan, Magenta, Yellow) or mono/color options
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- Model Number: OEM model numbers for printers/ MFDs
-
- Minimum Yield: Provide pages-per-cartridge specification
Terms & Conditions
-
Option to adjust quantity by up to 25% during contract
-
Delivery to District and Sessions Court Ballia, UP
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Scope limited to supply of goods; no installation required unless specified
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and ensure alignment with contract clauses
Delivery Schedule
Delivery period tied to original delivery order; extended time as per option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided data; bidders should expect typical procurement LD terms and ensure compliance
Bidder Eligibility
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Experience in supplying printer consumables or toner cartridges
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Ability to supply to a government courthouse delivery address in Ballia, UP
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Compliance with GST, PAN, and OEM authorization requirements
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
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Documents 3
GeM-Bidding-8514660.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar toner cartridge supply
Financial Statements (last 1-2 years)
EMD/Security Deposit documents (if applicable)
Technical Bid Documents demonstrating cartridge compatibility
OEM Authorization/Authorization letters from OEM for supply
Escalation Matrix for Service Support
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | Compatible |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP LaserJet Pro MFP 4104dw, HP LaserJet Pro MFP 4104fdn, HP LaserJet Pro MFP 4104fdw |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 152A Blk LaserJet Toner Cartridge-W1520A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for toner cartridges tender in Ballia UP 2025?
Bidders must submit GST, PAN, and experience certificates, along with OEM authorization and financials. Provide detailed cartridge specifications (color, model numbers, minimum yield), and confirm delivery to District and Sessions Court Ballia. Ensure compliance with the option clause and escalation matrix for service support.
What documents are required for toner cartridge procurement Ballia?
Required documents include GST registration, PAN card, recent financial statements, at least one similar supply experience certificate, OEM authorization letters, and an Escalation Matrix for service support. Also attach technical bid detailing cartridge compatibility with court printers.
What are the technical specifications for cartridges in this Ballia tender?
Specifications require clear product class, printer/MFD brand compatibility, cartridge type, color, OEM model numbers, and minimum yield (pages). Bidders should indicate compatibility with District and Sessions Court Ballia devices and provide evidence of standards compliance where applicable.
When is the delivery deadline for Ballia toner cartridges procurement?
Delivery timelines are governed by the original delivery order; the option clause allows up to 25% quantity change and extended delivery time calculated as (additional/original) × original period, minimum 30 days. Bidder must align with court expectations and provide a reliable schedule.
What is the EMD requirement for Ballia printers consumables tender?
EMD details are not specified in the data. Bidders should verify with the procurement authority and prepare standard EMD submission as per government norms, ensuring readiness for online or demand-based deposit if invoked.
Who can provide OEM authorizations for Ballia cartridge supply bid?
Only authorized OEM distributors or manufacturers should provide authorization letters confirming ability to supply compatible toner/ink cartridges for listed printers and model numbers used by District and Sessions Court Ballia.
What are the delivery terms for the District and Sessions Court Ballia supply?
Delivery is to be made at District and Sessions Court Ballia, Civil Lines Road, Ballia 277001. The scope is limited to goods supply; installation is not included unless stated, and delivery must adhere to the contract’s extended timelines if the option clause is exercised.
What are the supplier qualification criteria for this Ballia tender?
Qualify by demonstrating prior toner cartridge supply experience, ability to deliver to Ballia court location, GST/PAN validity, and OEM authorizations. Provide financial stability through last 1-2 years statements and a robust Escalation Matrix for service support.