Indian Army Heavy Duty Conveyor Belt System Tender Darjeeling Gangtok Districts 2026 - 25% Quantity Variations & Installation
Bid Publish Date
07-Oct-2026, 7:06 pm
Bid End Date
19-Oct-2026, 9:00 am
Value
₹7,00,000
Progress
Key Highlights
- • Exact: 25% quantity increase/decrease rights during contract and currency with proportional delivery extension minimum 30 days
- • Service centre requirement: functional centre in each consignee state or establishment within 30 days of award
- • Installation and commissioning must be performed by the seller
- • Experience criterion: 1 year of regular supply to government/PSU for similar category products
- • Documents required for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate
- • Scope includes: supply, installation, testing, commissioning, operator training, and statutory clearances
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Product: Heavy duty conveyor belt system. Estimated Value: ₹700,000. Geography: Darjeeling District and Gangtok District (installation and commissioning by seller). Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances where required. A 25% quantity variation right exists during award and contract currency, with extended delivery timelines calculated from the original delivery period. Unique requirement: bidder must set up and maintain a service centre, or prove access to a functional centre within the specified state, with evidence to release payments. This tender emphasizes on-site installation by vendor and post-sale support in the specified districts. The order may include option quantities at contracted rates, subject to a minimum 30-day extension if needed.
Technical Specifications & Requirements
- Delivery & Installation: Supply, installation, testing, commissioning, and operator training included. On-site or carry-in warranty terms must be supported by service centre presence in the consignee’s location/state. Establishment within 30 days of award if not existing.
- Experience Criteria: Bidder or OEM must have supplied similar category products to central/state government or PSU for at least 1 year prior to bid opening. Provide copies of relevant contracts for each year.
- ATC & Compliance: Installation/commissioning by seller; GST, PAN, cancelled cheque, and EFT mandate required for vendor code creation.
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; bidders must comply with standard EMD submission practices for government tenders.
- Delivery Timeline: Original delivery period plus option quantity extension; additional time formula based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment Terms: Payment released after submission of evidence of a functional service centre; terms otherwise follow standard government procurement norms.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor must demonstrate installation capability and provide training to operators.
Key Specifications
-
Product: Heavy duty conveyor belt system
-
Quantity: Not disclosed; value approx. ₹700,000
-
Delivery: Installation and commissioning by seller; training of operators
-
Standards/Certifications: Not specified in data
-
Warranty/Service: Service centre presence required; on-site support where applicable
Terms & Conditions
-
Option clause allows +/-25% quantity variation at contract price
-
Delivery period calculations commence from last date of original delivery order
-
Service centre establishment within 30 days of award; payment post proof
-
Vendor code requires PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Payment released after submission of documentary evidence of functional Service Centre; otherwise standard government terms apply
Delivery Schedule
Extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; standard tender penalties may apply for delays per ATC
Bidder Eligibility
-
1 year of regular supply of similar products to Central/State Govt or PSU
-
Establish or prove Functional Service Centre in consignee state within 30 days of award
-
Installation and commissioning to be performed by the seller
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
4
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Heavy duty Conveyor Belt System
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
EAST DISTRICT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | EAST DISTRICT | EAST DISTRICT | - | - | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9997027.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Experience certificates demonstrating 1 year supply to Govt/PSU
Contracts/PO copies for similar products in the last 1 year
Proof of Functional Service Centre or establishment plan within 30 days
Frequently Asked Questions
How to bid for the Indian Army conveyor belt tender in Darjeeling 2026?
To bid, ensure your firm has 1 year of government-verified supply experience, establish a functional service centre in the relevant state within 30 days of award, and submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid. Installation must be performed by the seller and training provided.
What documents are required for bidder code creation in this tender?
Submit PAN card copy, GSTIN, cancelled cheque, and EFT mandate certified by bank. Include proof of a functional service centre or a plan to establish one within 30 days, plus prior government contracts for similar products during the last year.
What are the delivery and quantity variation terms in this procurement?
The purchaser may increase/decrease quantity by up to 25% at contract rates. Delivery period extends proportionally; if the extension exceeds, minimum 30 days applies. Original delivery period governs the basic timeline unless extended by option exercise.
What is scope of supply for the Indian Army conveyor belt system?
Scope includes supply, installation, testing, commissioning, operator training, and providing any required statutory clearances. Installation must be done by the seller, with training provided to operators at site.
What payment conditions accompany service centre compliance in this tender?
Payment is released after documentary evidence of a functional service centre is submitted. If on-site warranty applies, service centre needs verification; otherwise standard government payment terms apply.
What are the key eligibility criteria for bidders in this tender?
Eligibility requires 1 year of regular government/PSU supply of similar products, demonstrated contracts for each year, and the ability to establish a service centre within 30 days. Installation and commissioning must be performed by the seller.
What installation responsibilities are assigned to the seller in this procurement?
The seller must perform installation and commissioning, provide operator training, and ensure statutory clearances where applicable. A functional service centre must be available in the consignee location post-award.
How does the option clause affect delivery timelines for this tender?
Option quantities can be added up to 25% at contracted rates. The delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day extension.