Engine oil CI4 Plus and 15W40 or equivalent,Engine Oil SAE 30 or Equivalent,GEAR Oil Automotive HP
Eastern Coalfields Limited
BARDHAMAN, WEST BENGAL
Posted:
28 November 2025
Closed:
8 December 2025
GEM
GEM
Eastern Coalfields Limited Engine Oil & Hydraulic Oil Tender Bardhaman West Bengal 2026
Bid Publish Date
07-Jun-2026, 9:40 pm
Bid End Date
29-Jun-2026, 10:00 am
EMD
₹6,350
Location
Progress
Issue07-Jun-2026, 9:40 pm
AwardPending
Quantity
20860
Category
TRANSMISSION OIL C4 SAE30
Bid Type
Two Packet Bid
Key Highlights
- • Organisation: Eastern Coalfields Limited, Coal India Limited; Location: Bardhaman, West Bengal
- • Category: Engine oils, hydraulic oils, transmission oils, gear oils, steering oil, greases
- • EMD: ₹6,350; Delivery terms allow ±25% quantity variation
- • Delivery address: Pandavreswar Area Store, Pan: 713346; Start of period after order
- • Data Sheet verification mandatory; mismatches may lead to bid rejection
- • Payment terms not explicitly defined; rely on standard contractual terms
- • Nominated inspection; contract termination rights for non-delivery or breach
- • Scope: Supply of goods only; no installation/commissioning included
Tender Overview
Eastern Coalfields Limited invites bids for the supply of multiple lubricant categories including ENGINE OIL CI4 PLUS SAE 15W 40, TRANSMISSION OIL C4 SAE30, TRANSMISSION OIL C4 SAE10W, GEAR OIL SAE EP 90, HYDRAULIC OIL ISO VG HLP 68 & HLP 46, STEERING OIL, GREASE NLGI EP 2, and ENGINE OIL SAE 30/10W. Estimated value is not disclosed; the EMD is ₹6,350. Deliveries are to be made to the PANDAVERESWAR AREA STORE, NEAR DALURBANDH DURGA MANDIR, P.O PANDAVESWAR, DIST - PASCHIM BARDHAMAN. The scope is limited to supply of goods, with data sheet verification required. The clause allows quantity variation up to ±25% of bid/contracted quantity and extension logic based on the extended delivery period. Data sheets must align with offered products to avoid rejection.
Technical Specifications & Requirements
- Product categories: Engine oils, transmission oils, gear oils, hydraulic oils, steering oil, grease.
- Delivery location: Pandavreswar Area Store, Paschim Bardhaman, West Bengal, 713346.
- Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet matching with bid; vendor code creation documents.
- Contract scope: Supply of lubricants only; installation/commissioning not specified.
- Quality controls: Data Sheet alignment with product specifications is mandatory; mismatch may lead to rejection.
- Bidder responsibilities: Compliance with option clause on quantity and delivery flexibility; risk of contract termination for non-compliance.
Terms, Conditions & Eligibility
- EMD: ₹₹6,350 (non-refundable) as specified; terms for payment/guarantees not clearly listed.
- Delivery timeline: Delivery period begins after order and may extend with option clause; minimum extension rule is 30 days.
- Payment terms: Not explicitly detailed beyond general terms; vendor must rely on standard buyer terms.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; product Data Sheet submission; vendor code creation documents.
- Inspection: Nominated inspection; final acceptance at delivery site.
- Penalties: Termination rights for non-delivery or breach; performance risk for delayed supply.
Key Specifications
-
Engine oils: CI4 PLUS SAE 15W-40, SAE 30, and 10W; Transmission oils: C4 SAE 30, C4 SAE 10W
-
Gear oil: SAE EP 90
-
Hydraulic oils: ISO VG HLP 68 and ISO VG HLP 46
-
Steering oil and grease: NLGI EP 2 lithium-based
-
All products must have Data Sheet aligned with offered specifications
-
Delivery: To Pandavreswar Area Store, Paschim Bardhaman, 713346
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
Delivery period extends from last date of original delivery order; minimum 30 days
-
Nominated inspection and data sheet verification essential for bid acceptance
Important Clauses
Payment Terms
EMD ₹6,350; final payment terms not specified in tender text; bidders should confirm standard terms with purchaser
Delivery Schedule
Delivery period starts after the last date of original delivery order; extended period calculated as (additional quantity / original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Contract may be terminated for non-delivery or breach; penalties may apply for delayed supply and defective materials
Bidder Eligibility
-
PAN Card and GSTIN valid in India
-
Data Sheet of offered products aligned with bid
-
EFT mandate with bank certification
-
Vendor code creation readiness
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ENGINE OIL CI4 PLUS SAE 15W 40 , TRANSMISSION OIL C4 SAE30 , TRANSMISSION OIL C4 SAE10W , GEAR OIL AUTOMOTIVE SAE EP 90 , HYDRAULIC OIL ISO VG HLP 68 SPL ANTIWEAR , STEERING OIL , HYDRAULIC OIL ISO VG HLP 46 SPL ANTIWEAR , GREASENL GI EP 2 LITHIUM BASE , ENGINE OIL SAE30 , ENGINE OIL SAE 10W
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDEASTERN COALFIELDS LIMITED
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Documents 5
GeM-Bidding-9418410.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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engine oil 15w40,API C14,engine oil 20w40,SAE 20w-40,Transmission oil 10w30 HEAVY DUTY,Gear Oil 80W
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ENGINE OIL 15 W 40 CI4 PLUS,TRANSMISSION OIL C4 SAE 30,TRANSMISSION OIL ULTRA 30,HYDRAULIC OIL AW68
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
#1
ENGINE OIL CI4 PLUS SAE 15W 40
As per enclosed pdf
2,100 ltr
Delivery: 30 days
#2
TRANSMISSION OIL C4 SAE30
As per enclosed pdf
7,350 ltr
Delivery: 30 days
#3
TRANSMISSION OIL C4 SAE10W
As per enclosed pdf
1,680 ltr
Delivery: 30 days
#4
GEAR OIL AUTOMOTIVE SAE EP 90
As per enclosed pdf
1,680 ltr
Delivery: 30 days
#5
HYDRAULIC OIL ISO VG HLP 68 SPL ANTIWEAR
As per enclosed pdf
1,680 ltr
Delivery: 30 days
#6
STEERING OIL
As per enclosed pdf
1,050 ltr
Delivery: 30 days
#7
HYDRAULIC OIL ISO VG HLP 46 SPL ANTIWEAR
As per enclosed pdf
1,050 ltr
Delivery: 30 days
#8
GREASENL GI EP 2 LITHIUM BASE
As per enclosed pdf
910 kg
Delivery: 30 days
#9
ENGINE OIL SAE30
As per enclosed pdf
1,680 ltr
Delivery: 30 days
#10
ENGINE OIL SAE 10W
As per enclosed pdf
1,680 ltr
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ENGINE OIL CI4 PLUS SAE 15W 40 | As per enclosed pdf | 2,100 | ltr | [email protected] | 30 | |
| 2 | TRANSMISSION OIL C4 SAE30 | As per enclosed pdf | 7,350 | ltr | [email protected] | 30 | |
| 3 | TRANSMISSION OIL C4 SAE10W | As per enclosed pdf | 1,680 | ltr | [email protected] | 30 | |
| 4 | GEAR OIL AUTOMOTIVE SAE EP 90 | As per enclosed pdf | 1,680 | ltr | [email protected] | 30 | |
| 5 | HYDRAULIC OIL ISO VG HLP 68 SPL ANTIWEAR | As per enclosed pdf | 1,680 | ltr | [email protected] | 30 | |
| 6 | STEERING OIL | As per enclosed pdf | 1,050 | ltr | [email protected] | 30 | |
| 7 | HYDRAULIC OIL ISO VG HLP 46 SPL ANTIWEAR | As per enclosed pdf | 1,050 | ltr | [email protected] | 30 | |
| 8 | GREASENL GI EP 2 LITHIUM BASE | As per enclosed pdf | 910 | kg | [email protected] | 30 | |
| 9 | ENGINE OIL SAE30 | As per enclosed pdf | 1,680 | ltr | [email protected] | 30 | |
| 10 | ENGINE OIL SAE 10W | As per enclosed pdf | 1,680 | ltr | [email protected] | 30 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque
4
EFT Mandate certified by Bank
5
Data Sheet of offered products
6
OEM authorizations (if applicable)
7
Vendor code creation documents
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for engine and hydraulic oil tender in Bardhaman?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and a Data Sheet for offered oils. Ensure data sheet matches product specifications and includes the required oils (CI4 PLUS 15W-40, C4 SAE30/10W, EP 90, ISO VG HLP 68/46). Delivery to Pandaveswar Area Store is required.
What documents are required for lubricant supply tender in West Bengal?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet for offered products, OEM authorizations if applicable, and vendor code creation documents. Submit with bid to enable vendor registration and data verification.
What are the key technical specifications for hydraulic oils in this bid?
Key specs include ISO VG HLP 68 and HLP 46 viscosities for hydraulic oils. Ensure Data Sheet lists viscosity, API/ISO compliance, and temperature performance; mismatch may lead to bid rejection during data-sheet matching.
What is the EMD amount for this lubricant procurement in Bardhaman?
The Earnest Money Deposit is ₹6,350. Ensure payment as per purchaser instructions; include EMD with bid to qualify for submission and avoid disqualification due to missing security.
What delivery terms apply for quantity variation in this tender?
The purchaser may increase or decrease quantity up to ±25%. Delivery start occurs after the last date of the original order, with extended delivery calculated as (additional/original) × original period, minimum 30 days.
How to verify product data sheets for official acceptance in this tender?
Upload Data Sheets for all offered products and ensure they match the listed specs (CI4 PLUS 15W-40, C4 SAE30/10W, EP 90, ISO VG HLP 68/46, NLGI EP 2). Any mismatch may result in bid rejection during technical evaluation.
What inspection type is specified for lubricant supply under this bid?
Nominated inspection is specified. The supplier must coordinate with the buyer for final acceptance at the delivery site in Pandaveswar; ensure all samples and documentation pass the inspection criteria.
When is the delivery period expected to commence for the order?
Delivery starts after the last date of the original delivery order; if the option clause is exercised, extension calculations follow the formula with a minimum of 30 days, ensuring continuous supply of oils and greases.
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Documents 5
GeM-Bidding-9418410.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS