Bharat Petroleum Corporation Ltd Event Management Tender Faridabad Haryana 2026 Award Function & Dinner Program
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Event management scope includes awards, trophies, certificates, catering, welcome drinks, starters, main course, service staff, and basic décor.
- • GST at 18% is applicable to the total contract value; no advance payment allowed.
- • Quantities specified: 30 trophies, 55 welcome drinks, 55 starters, 55 main-course servings.
- • Contractor responsible for all crockery, cutlery, serving counters and cleanup; timely setup mandatory.
- • Bidder must ensure hygiene, fresh food, uniformed service staff, and adherence to menu standards.
Categories
3
Tender Overview
Bharat Petroleum Corporation Ltd invites a comprehensive Event Management bid for an Award Function & Dinner Program targeting the Sales Team and LPG Distributors, to be held in Faridabad, Haryana. The scope includes awards, trophies, certificates, catering, welcome drinks, starters, and a full-course dinner, with staff setup and decor as needed. The BOQ specifies 30 trophies, 55 welcome drinks, 55 starters, and 55 main-course servings, with GST at 18% and a potential variances in quantities. The package covers food preparation, service, hygiene, setup, and post-event cleanup, focusing on timely, high-quality execution by a dedicated contractor.
Key Specifications
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Award Function & Dinner Program with 30 trophies, 55 welcome drinks, 55 starters, 55 main-course servings
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Food quality: fresh, hygienic preparation; standard menu as described
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Service: uniformed staff; contractor supplies all crockery, cutlery, counters
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GST: 18% on total bill; no advance payment
Terms & Conditions
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Timely event setup and strict hygiene/quality controls
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No advance payment; post-event payment terms applicable
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Quantities may vary slightly; contractor responsible for cleanup
Important Clauses
Payment Terms
No advance payment; balance payable after satisfactory event execution and delivery.
Delivery Schedule
Contractor must ensure timely setup prior to the event date; coordination with BPCL venue.
Penalties/Liquidated Damages
Deficiencies in service may lead to deductions from payment; ensure quality and hygiene compliance.
Bidder Eligibility
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Experience in managing corporate awards functions or large catering events
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Evidence of financial stability and non-bankruptcy status
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Ability to supply uniformed service staff and full catering setup
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Award Function & Dinner Program for Sales Team and LPG Distributors; Award Function & Dinner Program for Sales Team and LPG Distributors; Award Function & Dinner Progra..
Authority Records
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Documents 5
GeM-Bidding-9171118.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar event management/catering projects
Financial statements or solvency proof
Bid security/EMD documents (as applicable by BPCL ATC)
Technical bid documents and method of service proposal
OEM authorizations or supplier credentials (if applicable)
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TRIMURTI ENTERPRISES Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Award Function & | |
| L2 | OM KRISHNA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Award Function & | |
| L3 | Rajesh Construction Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Award Function & | |
| L4 | VAIBHAV ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Award Function & |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for BPCL event management tender in Faridabad 2026?
Bidders should prepare a comprehensive proposal detailing experience in corporate awards, catering capabilities, staff deployment, and setup. Include GST registration, PAN, financials, and performance credentials. Ensure compliance with no-advance-payment terms and 18% GST applicability; submit with technical and commercial bids per BPCL ATC.
What documents are required for BPCL Faridabad awards dinner tender?
Submit GST certificate, PAN card, experience certificates for similar events, financial statements, EMD as applicable, technical bid, and if available OEM authorizations. Include proposed menu, staffing plan, decor concept, and hygiene protocols to satisfy food quality standards.
What are the key technical specifications for the BPCL dinner programme?
Program covers 30 trophies, 55 welcome drinks, 55 starters, and 55 main-course servings. Food must be fresh, hygienic, and prepared under clean conditions; service staff in uniform; contractor supplies all crockery and counters; GST @ 18% applies to total value.
What is the payment terms for BPCL event management bid in Haryana?
There is no advance payment; settlement is after event delivery and satisfaction. Ensure detailed invoicing reflecting GST and any deductions for service deficiencies, with payment processed per BPCL policy after final acceptance.
Are there penalties for service deficiencies in BPCL Faridabad tender?
Yes. Any deficiency in service may lead to deductions in payment. Contractors must maintain hygiene, timely service, and proper cleanup to avoid penalties and ensure full remuneration per the contract.
What is the scope of work for BPCL awards function in Faridabad?
Scope includes arranging awards, trophies, and certificates; catering with welcome drinks, starters, and main course; basic décor; serving staff; setup and cleanup; and ensuring quality, timely service and smooth execution of the event.
What quantities are specified for the BPCL event in the BoQ?
BoQ specifies: 30 trophies, 55 welcome drinks, 55 starters, and 55 main-course servings. Quantities may vary slightly based on actual requirements, with ultimate acceptance subject to BPCL’s discretion and delivery quality.
How to ensure compliance with BPCL’s hygiene and food standards?
Provide a documented hygiene plan, food safety certificates, and staff training records. Maintain clean kitchen facilities, separate serving counters, and comply with the 18% GST regime on invoicing; ensure allergens and dietary restrictions are managed.
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Documents 5
GeM-Bidding-9171118.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS