Gujarat Medical Education And Research Society Cleaning & Consumables Tender Panch Mahals Gujarat 2025

Tender Overview

Gujarat Medical Education And Research Society (gmers), Health & Family Welfare Department Gujarat, seeks supply of a broad range of cleaning and janitorial products and related items (e.g., **soft broom, hard broom, floor duster, liquid soap, floor cleaner, toilet brush, plastic buckets 5 L/10 L/20 L, biomedical waste bags, waste bins of various capacities, hand wash, phenyle, bleaching powder, drain cleaner, glass cleaner, air freshener, etc.) to support healthcare facilities in Panch Mahals, Gujarat 388270. The tender covers 73 items with an illustrative scope for consumables and janitorial equipment; EMD is ₹246,000. The buyer reserves a right to 25% quantity variation and to extend delivery within contract terms. Bidders must present actual make and model during pre-bid and establish service centers in the state if carry-in warranty applies. A pre-bid meeting with samples is mandatory, at bidder cost, and samples must reflect the offered brand.

Key differentiators include the explicit option clause for quantity adjustment, requirement for dedicated service support, and establishment of a functional service center within 30 days of award. The procurement aims to ensure timely delivery and compliant products for hospital sanitation needs under state health governance. This is a broad, multi-item supply contract with a strong emphasis on brand-specific bids and post-sale service readiness.

Technical Specifications & Requirements

• EMD: ₹246,000 (deposit to be submitted as part of bid).
• Delivery flexibility: quantity may be increased up to 25% of bid quantity; contract delivery extension governed by option clause with minimum 30 days; scenarios include extended delivery time calculation: (additional quantity/original quantity) × original delivery period.
• Bid prerequisites: pre-bid meeting with samples; only brand & model specified products accepted; samples at bidder cost.
• Service & support: Dedicated toll-free number; establishment of functional Service Centre in the State within 30 days of award; escalation matrix required.
• Financial standing: bidder must not be under liquidation or bankruptcy; notarised undertaking required.
• At submission: OEM authorisation and evidence of service network may be required; sample-based evaluation may occur prior to award.
• The tender emphasizes a broad category mix (cleaning chemicals, hardware, waste management containers, PPE, footwear, and related accessories) with particular attention to brand consistency and after-sales support.

Terms, Conditions & Eligibility

• EMD: ₹246,000; must be furnished with bid (mode as specified by purchaser).
• Quantity variation: up to 25% increase/decrease during contract; extension of delivery period as per option clause; minimum 30 days for additional time.
• Service centers: required in-state presence; if not existing, must be established within 30 days of award; payment tied to documentary proof of service center.
• Warranty/Support: dedicated/toll-free service contact; service escalation matrix with telephone numbers; carry-in warranty requires service centers in consignee state.
• Pre-bid meeting: mandatory with samples; samples to be provided by bidder at own cost; unbranded items not accepted; actual make & model specified.
• Bidder compliance: not under liquidation or bankruptcy; notarised undertaking with bid; OEM authorisations may be required for products.
• Documentation: GSTIN, PAN, experience certificates, financial statements, EMD document, technical bid, OEM authorisation; ensure all required documents are ready for submission.