Indian Air Force Modular Online UPS Tender 2026 India - UPS Battery Backup, CE IS Tests 2026
Progress
Key Highlights
- • CE Certification and marking required for UPS system
- • IS:9000 series testing: Damp Heat, Dry Heat, Cold Test with specified temperatures
- • 125% overload tolerance for both AC-AC and DC-AC operation
- • 24x7 PAN India service support with dedicated toll-free number
- • OEM-authorized installation, commissioning, training, and spares nationwide
- • Spare parts availability in close proximity to deployment sites
- • Option clause allowing +/-25% quantity variation at contracted rates
Tender Overview
Indian Air Force invites bids for an Online Modular UPS system (Q3 category) for nationwide deployment across India. The scope includes supply, installation, testing, commissioning, and operator training, plus statutory clearances if required. The package emphasizes a modular UPS with expandable rack facility and redundancy, aiming for high efficiency, 0.8 PF AC output, and capability to withstand 125% overload in both mains and battery operation modes. Bidders should account for pan-India service coverage, 24x7 support, and post-warranty AMC. Unique requirements include CE marking and multiple IS/DS certifications, plus installation support across India.
The procurement is structured to accommodate quantity variation up to 25% during and after contract award, with delivery timing linked to original and extended delivery periods. The contract also covers training, spare parts proximity, and complete lifecycle service.
This tender focuses on robust UPS performance metrics, safety certification, and service responsiveness, suitable for critical defense computing and communications infrastructure.
Technical Specifications & Requirements
- Product: Online Modular UPS with rack enclosure, powder-coated finish, IS/CE compliant
- Key performance: Overall efficiency ≥ 0.8 PF; THD: 100% linear and non-linear loads; Output power with redundancy; 125% overload tolerance (AC-AC and DC-AC)
- Electrical: Input range and frequency, output power factor, voltage stability, and distortion limits
- Construction: Minimum rack enclosure thickness, IS:13947 (Part 1) protection rating, UPS enclosure protection class, humidity and thermal tolerances
- Battery: Battery type, recharge time to 90% DoD, and battery lifecycle guarantees; replacement warranty for batteries
- Certifications: CE Certification, IS 9000 series tests (Damp Heat IS 9000 Part5 Sec2, Dry Heat IS 9000 Part3 Sec5, Cold Test IS 9000 Part2 Sec4)
- Warranty & Service: On-site comprehensive warranty, 24x7 PAN India service, 3-year AMC option, quarterly preventive maintenance, installation and commissioning support, spares proximity
- Other: After-sales service, installation/training, and OEM technical support all over India
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must refer to ATC for exact amount and mode
- Delivery: Delivery schedule linked to original and option-based extension, with minimum 30 days for added quantity
- Warranty: 1-year on goods from final acceptance; battery replacement warranty as specified by OEM
- Service: Dedicated toll-free service line required; 24x7 nationwide support
- Other: Option to increase/decrease quantity up to 25%; compliance with installation, commissioning, and operator training
- Documents: OEM authorization, GST, PAN, experience certificates, and financials to be submitted as per T&C
- Spare proximity: Availability of spares near sites; manufacturer to provide and support installation across India
Key Specifications
-
- Product: Online Modular UPS with rack enclosure; powder coating
-
- Standards/Certifications: CE marking; IS 9000 series Damp Heat, Dry Heat, Cold Test
-
- Electrical: Input range, input frequency range; Output power factor ≥ 0.8; THD data for linear and nonlinear loads
-
- Performance: Overall efficiency ≥ 0.8 PF at rated full load; inverter efficiency ≥ 0.8 PF
-
- Mechanical: Minimum enclosure thickness, IP rating as per IS:13947 (Part 1) 1993
-
- Overload: 125% overload capability in both mains-AC and battery-DC modes
-
- Battery: Recharge time to 90% DoD; battery type and lifecycle terms; replacement warranty
Terms & Conditions
-
Quantity may vary up to 25% during and after award at contracted rates
-
1-year on-site warranty for UPS; battery replacement per OEM terms
-
24x7 PAN India service and quarterly preventive maintenance
-
Installation, commissioning, training, and spares to be provided by OEM
-
Spare parts availability near each deployment site
Important Clauses
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Warranty & AMC
1-year on-site warranty for UPS; 3-year AMC option after warranty; quarterly preventive maintenance included
Penalties
Liquidated damages as per ATC; penalties apply for delays beyond agreed delivery timeline and failure to meet performance metrics
Bidder Eligibility
-
Experience in supply, installation, testing, and commissioning of modular UPS systems
-
PAN India service capability with 24x7 support
-
OEM authorization or proven collaboration with OEM for nationwide service
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
2
Past Performance
40 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Online Ups Modular Type (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9840056.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
10-Sep-2026, 4:30 am
Opening Date
11-Sep-2026, 4:30 am
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Experience certificates of similar UPS deployments
Financial statements for last 2-3 years
EMD submission proof as per ATC (DD/online transfer)
Technical bid documents and compliance certificates
OEM authorization letters for the bidder (if not manufacturer)
Installation, Commissioning & Training capability proof
Service centre network details for PAN India coverage
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Output power capacity including redundancy/Expandable (Rack facility) upto/Minimum backuptime (including redundancy) /Minimum VAH (VAH shall be calculated Battery voltage x Battery Ah x No. of batteries = Total VAH) | 4KVA/8KVA/6 minutes/1080 VAH |
| GENERIC | Noise level | |
| INPUT | In put Voltage Range | 320 V to AC to 470 V AC 3 Phase |
| INPUT | Input frequency range | 50 +/-6% Hz |
| INPUT | Distortion (current) | < / = 3% |
| OUTPUT | Output powr factor | >/= 0.90 |
| CONSTRUCTION | Minimum thickness (in mm) of Rack Enclosure for Modular UPS duly powder coated | others |
| CONSTRUCTION | UPS enclosure's degree of protection as per IS:13947 (Part 1)/1993 latest | IP20 |
| CONSTRUCTION | Total Harmonic Distrotion (THD) for 100% linear load | < 3% |
| CONSTRUCTION | Total Harmonic Distrotion (THD) for 100% non-linear load | < 5% |
| CONSTRUCTION | Over all efficiency on rated full load of 0.8 PF (min.) AC output | >/=90% |
| CONSTRUCTION | Inverter efficiency on rated full load of 0.8 PF (min.) AC output | >/=95% |
| CONSTRUCTION | UPS shall withstand Over load capacity - 125% (Output with mains AC-AC) | for 5 Minutes (Minimum) |
| CONSTRUCTION | UPS shall withstand Over load capacity - 125% (Output in battery run DC-AC) | for 2 Minutes (Minimum) |
| BATTERY | Battery type | SMF VRLA |
| BATTERY | Battery recharge time (after complete discharge to 90% charge) and charge rating: Battery recharge time to 90% charge after 100% DoD | 8 to 10 hours |
| BATTERY | Batteries shall supply with | With metal rack |
| WARRANTY AND SERVICES | Warranty for Modular UPS (on site comprehensive warranty) (in years) | others |
| WARRANTY AND SERVICES | Warranty for battery (replacement warranty) (in years) | others |
| WARRANTY AND SERVICES | After sales and complaint service | Within 7 days |
| WARRANTY AND SERVICES | PAN India service support on 24 x 7 basis | No |
| WARRANTY AND SERVICES | AMC support available after 3 year warranty | No |
| WARRANTY AND SERVICES | Quarterly preventive maintenance | No |
| WARRANTY AND SERVICES | Manufacturer shall provide and support for installation, commissioning, spares, technical support all over India | No |
| WARRANTY AND SERVICES | Availability of spares in close proximity (Spares should be easily available close to the site) | No |
| CERTIFICATIONS | CE Certification and marking | No |
| CERTIFICATIONS | Damp Heat Test : in accordance with IS:9000(part 5/sec.2)1981 at Temperature of 40 degree C,two cycles of (12+12) hours each 2007) | No |
| CERTIFICATIONS | Dry Heat Test : in accordance with IS:9000 (part 3/sec.5)1977 (reaffirmed 2007) at 55 degree C for 16 hrs | No |
| CERTIFICATIONS | Cold Test : in accordance with IS:9000 (Part 2/Sec.4)1977 (Reaffirmed 2007) at -10 degree C for 4 hrs. | No |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Indian Air Force UPS tender in India 2026
Bidders must meet eligibility criteria including OEM authorization or partnership, GST and PAN, financial statements, and prior UPS deployment experience. Submit EMD as per ATC, technical compliance certificates, installation capability, and nationwide service plan. Ensure CE and IS 9000 certifications and provide training and spares plan.
What documents are required for the UPS tender submission in India
Submit GST certificate, PAN card, experience certificates for similar UPS projects, financial statements, EMD proof, OEM authorization letters, technical bid, installation and commissioning plan, and service centre details showing PAN India coverage. Ensure CE/IS9000 compliance documents are included.
What are the technical specifications for UPS overload and efficiency
The UPS must support 125% overload in both mains-AC and battery-DC modes; overall efficiency must be at least 0.8 for rated full load; THD limits apply for linear and nonlinear loads; AC output must maintain 0.8 PF minimum efficiency benchmarks.
When is the delivery period and option quantity adjustment for UPS
Delivery timing follows original delivery order with option-based extension; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and can extend to 25% additional quantity during contract as per ATC.
What warranty and after-sales terms apply to the UPS contract
1-year on-site warranty for the UPS from final acceptance; battery replacement warranty per OEM; 24x7 PAN India service; quarterly preventive maintenance; optional 3-year AMC after warranty with nationwide installation and spares support.
Which certifications are mandatory for the UPS system
Mandatory CE marking and IS 9000 series tests: Damp Heat (IS 9000 Part5 Sec2), Dry Heat (IS 9000 Part3 Sec5), Cold Test (IS 9000 Part2 Sec4), ensuring reliability across extreme conditions.
What is required for OEM authorization and spares proximity
Bidder must provide OEM authorization or demonstrate formal collaboration; ensure availability of spares near deployment sites; installation, commissioning, and training must be delivered nationwide with documented service centers.