Indian Army Toner Cartridges Procurement South Delhi 2026 - EMD ₹18,000, OEM Authorized, Reseller Guarantee
Bid Publish Date
04-Sep-2026, 1:10 pm
Bid End Date
15-Sep-2026, 1:00 pm
EMD
₹18,000
Location
Progress
Tender Overview
Organization: Indian Army (Department of Military Affairs) in South Delhi, Delhi 110016 seeks toner cartridges / ink cartridges / consumables for printers. The bid mentions an EMD of ₹18,000 and acceptance of quantity adjustments up to 25% during order and contract currency. It requires OEM or Authorized Seller with registered India office for after-sales support, and mandates a warranty certificate for all branded products. The clause also references “HQ CESC, Pune” approval and an EPBG payment to HQ Chief Engineer (AF) Nagpur. No BOQ items are listed. This procurement uses a strict disclosure and anti-fraud regime with potential bidder blacklisting for falsified documents. The tender embeds delivery-time logic tied to original delivery orders and option-based scope changes, affecting lead times and scheduling. The opportunity emphasizes compliance, authentic OEM documentation, and post-sale service readiness.
Key Specifications
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Product: toner cartridges / ink cartridges / printer consumables
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EMD: ₹18,000
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Warranty: mandatory certificate for branded products
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OEM/ reseller: guarantee letter from OEM; reseller certificate with bid number
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Approval: HQ CESC Pune list; EPBG to HQ Chief Engineer (AF) Nagpur
Terms & Conditions
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Key Term 1: 25% quantity variation allowed during and after contract
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Key Term 2: OEM/authorized seller requirement with India-based service
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Key Term 3: Warranty certificate mandatory for branded items
Important Clauses
Payment Terms
EMD ₹18,000; EPBG and related payments to HQ Chief Engineer (AF) Nagpur; GST advised by bidder
Delivery Schedule
Delivery period begins after the last date of original delivery order; option-based extensions apply with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; penalties implied through contract option and fraud penalties
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy status
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Bidder must comply with GST responsibilities and provide undertakings
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Must upload disclosure certificate and OEM authorization
Tender Data
Bid Details
Quantity
44
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
29
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SOUTH DELHI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SOUTH DELHI | SOUTH DELHI | - | - | 4 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9830251.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates showing relevant toner cartridge supply
Financial statements / balance sheet
EMD deposit receipt or online payment proof
Technical bid documents and compliance certificates
OEM authorization / authorized dealer certificate
Warranty certificates for branded products
On Bidder disclosure certificate on bid letterhead
Bid-specific reseller certificate (if bidding as reseller)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Indian Army toner cartridges tender in South Delhi 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹18,000. Include OEM authorization and warranty certificates. Ensure HQ CESC Pune approval and OEM guarantee letters for resellers. Follow the option clause allowing 25% quantity variation and provide a compliant disclosure certificate on bid head.
What documents are required for Indian Army printer consumables tender in Delhi?
Required documents include GST certificate, PAN, experience certificates in toner supply, financial statements, EMD proof, technical bid, OEM authorization, warranty certificates, and bid-specific reseller certificates if bidding as a reseller. Ensure HQ Nagpur EPBG compliance.
What is the EMD amount for the South Delhi toner cartridge procurement?
The EMD amount is ₹18,000. Deposit can be via approved online mode or Demand Draft as per bid terms; ensure the payment method is specified in the tender documents and the EMD is in favor of the specified entity.
What are the delivery time terms for quantity variations in this tender?
Delivery time starts from the last date of the original delivery order. If quantity increases, time extension is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend to the original delivery period.
What warranty and OEM documentation is required for branded toner cartridges?
A mandatory warranty certificate for all branded products is required. If bidding as a reseller, a OEM guarantee letter and an official reseller certificate bearing the bid number must be provided to verify authenticity and after-sales support.
Which approvals and offices govern this toner tender for Indian Army?
Tender products must be listed as approved in HQ CESC Pune; EPBG must be provided in favor of HQ Chief Engineer (AF) Nagpur; compliance with Indian Army post-sales service standards is required.
What is the scope of OEM authorization requirements for imported toner cartridges?
Imported products require an India-based OEM or an authorized seller with registered office to provide after-sales service; the certificate must be submitted with the bid, and warranty coverage must be verifiable in India.
How to verify GST and ensure bidder eligibility for this procurement?
Bidder should independently verify GST applicability and include the appropriate GST details in the bid. The buyer disclaims GST responsibility; ensure the bid includes GSTIN and tax compliance documents to avoid disqualification.