GEM

Indian Army Department Of Military Affairs Food Cover Plastic 2025 Tender Bids for Electronics & Misc Supplies in India

Posted

27 Oct 2025, 11:01 pm

Deadline

07 Nov 2025, 09:00 am

Location

AMBALA , HARYANA

Progress

Issue27 Oct 2025, 11:01 pm
AwardPending
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Quantity

1181

Category

Food Cover Plastic

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 2-year warranty from final acceptance
  • • 25% quantity variation rights during contract and currency
  • • 7-day window to submit Detailed Design Drawings post-award
  • • Invoices must reflect consignee GSTIN and be in consignee’s name
  • • Vendor code creation requirements: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 17

DIARY SOLDER MACHINE HOOK UP WIRES POWER PVC CABLE SEARCH LIGHT AND TORCH WASHING MACHINE WIRE OFFSET PRINTING TOOL KIT CABLE SEARCH LIGHT SOLDERING EQUIPMENT MACHINE PLASTIC WELDING BRAZING AND SOLDERING SERVICES POWER CABLE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad 29-item supply package spanning electronics, office supplies, tools, and associated accessories (examples include HDMI cables, printers, binding wire, washing machines, light fixtures, PCB tools, and paper products). The scope is strictly goods supply with a 2-year warranty from final acceptance. The Bidder must account for a flexible quantity band (+/- 25%) and deliver against approved Detailed Design Drawings within the project framework. The notice emphasizes supplier readiness to include all standard installation accessories and to invoice in the consignee’s name with the consignee GSTIN. The procurement is conducted under government market channels, targeting compliant vendors capable of multi-item fulfillment and timely delivery.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender text; the BOQ lists 29 diverse items spanning consumer electronics (HDMI cables of various lengths, HDMI splitters, 4K HDMI cables), office and facility items (A4/A3 papers, white boards 3x2 feet, aprons, table lamps), industrial tools (PCB repair tool kit, soldering equipment, solder paste, flux/wax), cleaning agents, and binding hardware.
  • Key terms require: option Clause permitting up to 25% quantity variation; details of Detailed Design Drawings to be approved within 7 days of award; non-toxic material assurances and MSDS for any toxic items; invoice must reflect consignee GSTIN; warranty of 2 years from final acceptance; delivery lead times to be determined with drawing approvals.

Terms, Conditions & Eligibility

  • Delivery terms allow quantity variation up to 25%; extended time calculations apply with a minimum extension of 30 days.
  • Bidder must provide: PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank; vendor code creation prerequisites.
  • Invoices to be raised in the name of the consignee with their GSTIN; supply should include essential installation accessories; scope of supply is strictly “Only supply of Goods.”
  • Warranty: 2 years from final acceptance; payments and LD terms to be clarified in the contract after drawings approval; toxicity considerations require MSDS where applicable.
  • Additional terms mandate non-liquidation, no bankruptcy status, and bid-compliant financial standings.

Key Specifications

  • 29-item goods supply across electronics, office, tools, and consumables

  • 2-year warranty from final acceptance

  • Up to 25% quantity variation during contract

  • 7-day Detailed Design Drawings submission window

  • Invoice in consignee name with GSTIN

Terms & Conditions

  • Option clause allows +/-25% quantity change

  • Delivery period adjustments after drawing approval

  • Mandatory installation accessories included

Important Clauses

Payment Terms

Invoices in consignee name with GSTIN; no LD details provided; payments subject to contract terms post drawing approval.

Delivery Schedule

Delivery time linked to approval of Detailed Design Drawings; extended delivery time calculated per option clause with minimum 30 days.

Penalties/Liquidated Damages

Not specified; general government tender practice applies LDs per contract if delivery delays occur beyond approved timelines.

Bidder Eligibility

  • Not under liquidation or court receivership

  • Financially sound with GSTIN and PAN

  • Ability to supply goods across 29-item list with installation accessories

Bill of Quantities (BOQ) 29 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Food Cover Plastic As per NIT 12 nos qm@65 30
2 Search Light As per NIT 8 nos qm@65 30
3 Washing Machine As per NIT 1 nos qm@65 30
4 Binding wire As per NIT 50 kgs qm@65 30
5 Battle Rope 30 Mtr As per NIT 1 roll qm@65 30
6 White Board Size 3x2 feet As per NIT 15 nos qm@65 30
7 Charger power cable As per NIT 4 nos qm@65 30
8 HDMI Cable 10 Mtr As per NIT 2 nos qm@65 30
9 Printer Cable 10M As per NIT 1 nos qm@65 30
10 Converter HDMI As per NIT 1 nos qm@65 30
11 HDMI to HDMI Cable 10 Mtr As per NIT 1 nos qm@65 30
12 HDMI 4K 10 Mtr As per NIT 2 nos qm@65 30
13 HDMI 4K 15 Mtr As per NIT 2 nos qm@65 30
14 HDMI 4K 20 Mtr As per NIT 1 nos qm@65 30
15 HDMI spliter As per NIT 1 nos qm@65 30
16 Card Diary IAFZ 2209 As per NIT 400 nos qm@65 30
17 Cartridge 12A As per NIT 12 nos qm@65 30
18 Kilometer Card IAFZ 2212 As per NIT 400 nos qm@65 30
19 USB and OVGA External As per NIT 1 nos qm@65 30
20 Paper A4 As per NIT 150 ream qm@65 30
21 Paper Legal As per NIT 100 ream qm@65 30
22 Apron As per NIT 6 set qm@65 30
23 Soldering Machine As per NIT 1 nos qm@65 30
24 Table Lamp As per NIT 2 nos qm@65 30
25 Silicon Tool met As per NIT 2 nos qm@65 30
26 PCB Repair Tool Kit As per NIT 1 nos qm@65 30
27 Solder DC Solder paste As per NIT 2 nos qm@65 30
28 PCB Board cleaning Lotion As per NIT 1 nos qm@65 30
29 Solder wire and wax As per NIT 1 set qm@65 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GSTIN & consignee details for invoicing

6

Vendor code creation documents

7

Any OEM authorizations or product compliance certificates (if applicable)

Frequently Asked Questions

What documents are required for Indian Army tender participation in 2025?

Bidders must submit PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and vendor code creation documents with the bid. These support tax compliance, payment processing, and supplier verification, ensuring eligibility for the goods-only supply contract. Ensure all documents are current and digitally verifiable before submission.

How is quantity variation managed in this Indian Army tender 2025?

The purchaser reserves the right to increase or decrease quantity up to 25% of the bid quantity at contract placement and during the contract currency. The extra time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days extension.

What is the warranty period for supplied goods in this tender?

The warranty period is 2 years from the date of final acceptance. Vendors must align post-delivery warranty support with the buyer’s acceptance timeline and provide replacement or repair for defects during this period as per standard government procurement terms.

What is required for Detailed Design Drawings in this bid?

Successful bidders must submit Detailed Design Drawings within 7 days of contract award. The buyer will approve or request modifications within 7 days; delays may push delivery timelines, with no LD for buyer-caused drawing delays.

Are installation accessories included in the bid price for this procurement?

Yes. The bid price must include all essential accessories required for installation and commissioning, in addition to standard industry accessories, with explicit inclusion of items listed as ‘AS Per NIT’ in the terms.

How should invoices be issued for this Indian Army procurement?

Invoices must be raised in the name of the consignee and include the consignee’s GSTIN. This ensures timely processing and avoids payment delays, aligning with the government’s financial settlement rules for goods supply contracts.

What is the scope of supply for this tender notice?

The scope is restricted to Only supply of Goods; no services are specified beyond installation accessories. The items include HDMI cables, printers, paper, tools, boards, and related hardware, across 29 listed categories, with a 2-year warranty to cover post-delivery issues.