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Captain Srinivasa Murthy Regional Ayurveda Drug Development Institute Stationery Tender Chennai Tamil Nadu 2026 ISM/BID Specifications

Bid Publish Date

17-Feb-2026, 3:07 pm

Bid End Date

10-Mar-2026, 4:00 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue17-Feb-2026, 3:07 pm
AwardPending
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Quantity

54

Category

Tracing sheets 100 Nos per Pack

Bid Type

Two Packet Bid

Categories 7

DISCRETE COMPONENTS MICROTOME BLADES BOOK CUTTER PEN SUPPLY OF SYNTHETIC FABRIC BLADE

Tender Overview

Organization: Captain Srinivasa Murthy Regional Ayurveda Drug Development Institute (csmraddi), Chennai. Procurement scope: Stationery and related office consumables including tracing sheets, photo sheets, A4/A5 papers, blue ball pens, black pencils, 0.5 mm lead pencils, hardbound notebooks, Rotring pens, paper cutters, and related items as per BOQ. Quantity/Value: 10 items in BOQ; estimated value not disclosed; delivery target within 15 days of PO. Location: CHENNAI, TAMIL NADU. Key differentiator: OEM/Compatible compliance for stationery and toner cartridges with strict conformity to bid documents. Unique aspects: Inclusive of generic OEM/compatible cartridge rules and option to adjust quantity up to 25% per contract as per the clause.

Technical Specifications & Requirements

  • Scope: Stationery items and printer toners/cartridges (OEM and/or compatible per BOQ specifications) and related accessories.
  • Compliance: Quote only items conforming to specified brands/models, cartridge codes, yields, and OEM/Compatible categories. OEM cartridges must be genuine in sealed packaging; compatible cartridges must be new and fully compatible with specified printer models.
  • Quality: Standard commercial quality for office use; toner yields and print quality must meet declared specifications; no remanufactured/used cartridges unless BOQ explicitly allows.
  • Delivery: Complete delivery within 15 days from PO; partial delivery not accepted without written consent.
  • Delivery terms: Noted packing, handling, transit terms to be observed per terms (no specific transshipment unless required).

Terms, Conditions & Eligibility

  • EMD/Bid Security: Not disclosed; bidders must adhere to standard procurement security terms and ensure bid compliance.
  • Delivery timeline: 15 days from issue date of Purchase Order/GeM Contract.
  • Option clause: Purchaser may increase quantity up to 25% of bid quantity during contract; extended delivery period calculations apply with a minimum of 30 days.
  • Quality criteria: Only OEM genuine cartridges in sealed packaging; compatible cartridges must be new and non-damaging to printers; no remanufactured cartridges unless specified.
  • Documents required: GST, PAN, experience certificates, financial statements, EMD submission, technical bid documents, OEM authorizations where applicable.
  • Penalty/LD: Not specified; standard contract terms to apply for non-delivery or non-conformance per bid conditions.
  • Warranty/Support: Not specified; ensure conformity with BOQ and standard supplier warranties for stationery and toner supplies.

Key Specifications

  • Product/service names: tracing sheets, photo sheets, A4/160 pages notebooks, blue ballpoint pens, black pencils, 0.5 mm HB pencils, Rotring 0.1 mm pen, 18 mm handheld paper cutter, long/ruled and unruled hardbound notebooks

  • Quantities/values: 10 items listed in BOQ; exact quantities not disclosed

  • EMD/Value: Not disclosed in data; procurement indicates standard ED/EC/BD terms

  • Experience: Government stationery procurement experience preferred; OEM/compatible packaging compliance

  • Quality/Compliance: OEM sealed packaging; compatible cartridges must be new and non-damaging; standard office quality

Terms & Conditions

  • Quantity flexibility up to 25% during contract; delivery calculated with extended period rules

  • 15-day delivery from PO; no partial delivery without consignee approval

  • OEM/Compatible compliance; ensure brand/model/ cartridge code alignment with BOQ

Important Clauses

Payment Terms

Not explicitly disclosed; bidders should anticipate standard government payment terms following PO/GeM contract

Delivery Schedule

Complete delivery within 15 days from date of Purchase Order; no partial delivery unless approved in writing

Penalties/Liquidated Damages

Not specified; apply standard penalties per contract if delivery or quality obligations are not met

Bidder Eligibility

  • Experience in supplying stationery and toner cartridges to government/academic institutes

  • GST registration and valid PAN

  • Compliance with OEM/compatible cartridge requirements and sealed packaging

Documents 5

GeM-Bidding-8999967.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Tracing sheets 100 Nos per Pack Tracing sheets 100 Nos per Pack 2 pack [email protected] 15
2 Photo sheet 50 Nos per Pack 180 GSM Photo sheet 50 Nos per Pack 180 GSM 2 pack [email protected] 15
3 A4 Sheet 75 GSM A4 Sheet 75 GSM 10 pack [email protected] 15
4 Ball point pen - Blue Blue Ball point pen - Blue Blue 10 nos [email protected] 15
5 Pencil - Black High quality black graphite Pencil - Black High quality black graphite 2 box [email protected] 15
6 Led pencil 0.5mm 0.5 mm Led pencil (0.5mm) 0.5 mm 10 nos [email protected] 15
7 Note book long Ruled, 160 pages, Hard bound Note book (long) Ruled, 160 pages, Hard bound 5 nos [email protected] 15
8 Note book long Unruled, 160 pages, Hard bound Note book (long) Unruled, 160 pages, Hard bound 5 nos [email protected] 15
9 Rotring pen 0.1 mm Rotring pen 0.1 mm 3 nos [email protected] 15
10 Hand-held Paper Cutter 18 mm blade holder Hand-held Paper Cutter 18 mm blade holder 5 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery/toner supply

4

Financial statements (last 2-3 years)

5

EMD submission proof (as applicable)

6

Technical bid document demonstrating product conformity

7

OEM authorization letters (for OEM items or required brand parity)

8

Any certification of conformity or brand model numbers as per BOQ

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the stationery tender in Chennai 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid, and OEM authorizations. Ensure items conform to BOQ brands/models, provide sealed OEM packaging for cartridges, and meet 15-day delivery requirement from PO.

What documents are required for the Chennai stationery procurement?

Submit GST certificate, PAN card, experience certificates of similar supply, financial statements, EMD proof, technical bid detailing item conformity, OEM authorizations if applicable, and any warranty documentation for office supplies and toners.

What are the delivery terms for the Chennai stationery bid 2026?

Delivery must be completed within 15 days from the Purchase Order/GeM Contract date; partial delivery is not allowed unless expressly approved by the consignee in writing.

What standards apply to toner cartridges in this tender?

OEM cartridges must be genuine and sealed; compatible cartridges must be new, unused, and fully compatible with specified printer models; ensure no leakage or print issues and maintain declared yields.

How is quantity flexibility handled in this stationery contract?

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted by a formula; minimum extended time is 30 days.

What is required to prove OEM/brand compliance for stationery?

Provide OEM authorization letters, model/brand codes, cartridge codes, and sealed manufacturer packaging for all OEM items; ensure compatible items meet BOQ specifications and printer compatibility.

What happens if a bidder deviates from BOQ specifications?

Deviations render the bid technically non-responsive; ensure all items strictly conform to specified brands, models, yields, and OEM/Compatible categories in the bid document.

When will the GeM contract require delivery and payment terms?

Delivery is due within 15 days of PO; payment terms follow government procurement norms after delivery and acceptance; ensure compliance with all standard invoicing and GST requirements.