East Central Railway Patna MFP Tender 2026 A4 & Legal Size Multifunction Printer Supply

Tender Overview

The East Central Railway, Patna, Bihar, seeks supply of A4 and Legal Size Multifunction Printer (MFP) devices under a Government of India procurement framework. The scope focuses on a general category of printers with capabilities across printing, scanning, copying, and fax (where applicable), including auto-duplexing, scanning to functions, and multiple paper handling options. The contract emphasizes compliance with standard documentation, OEM authorization, and performance criteria aligned to railway-grade use. A key differentiator is the option clause allowing quantity adjustments up to 25% during and after contract award, with delivery timelines linked to the original delivery period and extended periods. The procurement aims to equip railway units with reliable, on-site supported MFPs under a single supply contract, with emphasis on warranty options and service coverage.

Technical Specifications & Requirements

• Product category: A4 and Legal Size Multifunction Printer (MFP)
• Printing performance indicators requested include ISO/IEC 24734 based speeds for both monochrome and colour outputs, across laser/LED and inkjet platforms, for A4 size
• Duplexing: Auto duplex printing/copying (2-sided) capability
• Scanning: Maximum scan area, Scan-to functions, and Original Document Feeder Type for scanning/copying; by-section notes on feeder capacity and bypass tray at 75 GSM
• Paper handling: Main paper trays count and total capacity at 75 GSM; bypass tray capacity; maximum feeder capacity details to be confirmed
• Connectivity and reliability: Connectivity options and monthly duty cycle; on-site warranty and extended warranty terms
• Certifications/warranty: On-site warranty period and any extended warranty terms beyond standard
• Scope: Pure supply of goods (no installation or services included unless stated)
• OEM authorization: Tender requires tender-specific authorization from the principal firm
• Delivery: Option clause enabling up to 25% quantity variation; delivery period alignment with original schedule
• Documentation: GST/GST-compliant invoicing, and mandatory certificates as per ATC/Corrigendum

Terms, Conditions & Eligibility

• EMD and payment terms are defined within bid terms and must align with GeM AtC requirements
• Supplier must submit tender-specific authorization letters; documentary evidence of prior OEM PO performance (minimum 20% of tender quantity in last 3 years) from Zonal Railways/PU/Core buyers
• Invoices to be raised in consignee’s name with GSTIN; GST portal payment confirmation screenshots required
• Delivery and quantity adjustment clauses permitted up to 25% during currency; extended delivery time calculation as specified
• Bidder submissions must include all required certificates and documents; non-submission leads to rejection
• All terms pertain to supply of goods only, with no additional services unless explicitly included