Employees Provident Fund Organisation Air Conditioner Tender Behrampore West Bengal 1.5/2 Ton Split – 2026
Bid Publish Date
15-Oct-2026, 2:35 am
Bid End Date
05-Nov-2026, 10:00 am
Value
₹4,30,000
Location
Progress
Tender Overview
The Employees Provident Fund Organisation (EPFO) invites bids for the supply, installation, testing and commissioning of air conditioning units in Behrampore, Murshidabad, West Bengal. The scope targets two split AC capacities: 1.5 ton wall-mounted split and 2 ton split air conditioners, with an estimated contract value of ₹4,30,000. Delivery and execution will occur at EPFO regional office Behrampore, with a quantity flexibility of up to 25% for both increase or extension within contracted rates. Bidders should ensure products remain market-ready for at least three years beyond the purchase, avoiding end-of-life designation by OEMs. The bid requires comprehensive pricing to cover delivery, installation, and commissioning, aligned to the specified scope. GST implications are to be acknowledged by bidders, with actual or applicable rates considered for reimbursement. The award may hinge on bidder financial strength and ability to meet turnover criteria.
Technical Specifications & Requirements
- Product category: Air Conditioners (split, wall-mounted)
- Capacities: 1.5 ton and 2 ton split units
- Scope: Supply, Installation, Testing and Commissioning (SITC) of ACs
- Delivery location: EPFO Regional Office Behrampore, Murshidabad, West Bengal
- Delivery window: to be aligned with original delivery order; option clause may extend delivery time proportionally
- Compliance: products must be market-ready with at least three years of residual market life; no end-of-life models
- Financials: bidder turnover must meet minimums as per bid document; GST will be reimbursed per actuals or applicable rate, whichever is lower
Terms, Conditions & Eligibility
- EMD: Not specified in the available data; bidders should verify exact amount and mode within terms
- Delivery terms: SITC scope; delivery timing linked to original delivery order; extended time computed by formula with minimum 30 days
- Financials: average turnover over last three years required; provide audited balance sheets or CA/Cost Accountant certification
- Vendor integrity: no liquidation or court proceedings; provide undertaking
- GST: bidder bears GST obligations; reimbursement as per actuals or lower applicable rate
- Obsolescence: unit models must not be end-of-life per OEM; 3+ years market life requirement
Key Specifications
-
- Product: Air Conditioners (split, wall-mounted)
-
- Capacities: 1.5 ton and 2 ton
-
- Scope: Supply, Installation, Testing and Commissioning
-
- Delivery location: EPFO Regional Office Behrampore, Murshidabad, West Bengal
-
- Delivery timeline: as per original order; extension rules apply with minimum 30 days
-
- Market life: models must have at least 3 years residual market life (not declared end-of-life by OEM)
Terms & Conditions
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Option clause allows ±25% quantity variation at contract and during currency at contracted rates
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GST reimbursement limited to actuals or applicable rate, whichever is lower
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Delivery, SITC scope included; installation at Behrampore site
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Minimum turnover and financial health evidence required (audited statements or CA certificate)
Important Clauses
Payment Terms
GST treatment as actuals; payment terms to be aligned with bid document; ensure clarity on SITC costs
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time proportional to additional quantity with minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; bidders should verify in T&C; typical LD might apply for late delivery or non-performance
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Three-year turnover demonstrated via audited statements or CA certificate
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OEM authorization for the proposed AC models and brands
Tender Data
Bid Details
Quantity
7
Category
1.5 TON SPLIT WALL MOUNTED AIR CONDITIONER
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
215
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
1.5 TON SPLIT WALL MOUNTED AIR CONDITIONER , SPLIT AIR CONDITIONER 2 TON CAPACITY
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Murshidabad
Delivery Pincodes
742101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Harender Singh | 742101,SANCHARIKA BUILDING SWARNAMOYEE, STATION ROAD NEAR MURSHIDABAD MEDICAL COLLEGE, BERHAMPORE | Murshidabad | West Bengal | 742101 | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10036410.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
Certificate of incorporation / registration (for new bidders, if applicable)
Undertaking of no liquidation or court receivership
OEM authorization/authorized dealer certificate for the specified AC brands
Technical bid documents showing SITC capability
Any prior similar supply experience certificates
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for EPFO air conditioner tender in Behrampore
Bidders must submit GST details, PAN, turnover certificates for last 3 years, and OEM authorizations. Ensure SITC capability for 1.5 ton and 2 ton split AC units; include tender-specific undertakings about financial health and non-end-of-life status.
What documents are required for air conditioner tender submission in West Bengal
Submit GST certificate, PAN, audited turnover statements or CA certificate, incorporation docs, OEM authorizations, installation capability evidence, and an undertaking of non-liquidation. Include project references for similar SITC of split ACs.
What are the technical specifications for EPFO split AC units
Units must be split wall-mounted with capacities of 1.5 ton and 2 ton. Provide installation, testing and commissioning services; ensure models are market-ready with at least 3 years residual market life and not declared end-of-life by OEM.
When is the delivery deadline for Behrampore AC project
Delivery schedule follows the last date of the original delivery order; extension for additional quantity is computed as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the GST implications for EPFO AC tender
GST is to be reimbursed based on actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidders must account for GST in their pricing and provide compliant invoices.
What turnover is required to qualify for the EPFO tender
Bidders must show minimum average annual turnover for the last three years; provide certified audited balance sheets or CA certificate detailing turnover figures, to satisfy the turnover criteria stated in the bid document.
What is the scope of supply for the EPFO air conditioner contract
Scope includes Supply, Installation, Testing and Commissioning of 1.5 ton and 2 ton split AC units at the Behrampore site; ensure proper SITC and compliance with deployment requirements as specified.