Registration Department Odisha Procurement: A4 & Legal Size Multifunction Printer, All in One PC, Line Interactive UPS Q2 2026
Progress
Tender Overview
The Registration Department of the Odisha Revenue and Disaster Management Department issues a procurement tender for A4 and Legal Size Multifunction Printers (MFP) (Q2), All in One PC (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The scope covers Supply, Installation, Testing and Commissioning of the listed goods. The package contemplates quantity adjustments up to 25% of bid quantity at contract placement and during the contract period, with delivery timelines linked to the original schedule and extended periods. A data sheet must be uploaded, and OEM authorization is required if bidding through authorized distributors. The bid demands compliance with turnover criteria for bidders and OEMs based on the last three financial years, with detailed audited statements or CA certificates. The absence of BOQ items indicates a consolidated procurement across product categories rather than discrete line items. Location is Odisha, and the program targets government procurement through an integrated supply chain. Unique aspects include option-based quantity adjustments and explicit data sheet verification to prevent technical mismatch.
Technical Specifications & Requirements
- Product categories: A4 and Legal Size Multifunction Printer (MFP), All in One PC (V2), Line Interactive UPS with AVR (V2)
- Scope: Supply, Installation, Testing and Commissioning of goods
- Delivery approach: Extended delivery time calculation based on original quantity and time, minimum 30 days
- Documentation: Upload Data Sheet; OEM Authorization required for authorized dealers
- Turnover criteria: Bidder and OEM average annual turnover over the last 3 years, verified by audited statements or CA certificate
- Compliance: Ensure bid aligns with Data Sheet vs product specifications to avoid rejection
- Tender must be bid by OEM/authorized entities with requisite certifications
- No BOQ items available; procurement appears consolidated across categories
Terms, Conditions & Eligibility
- EMD: Not specified in available data
- Turnover criteria: Minimum average annual turnover over last 3 years (for bidder and OEM) as per bid document
- Delivery: Delivery period linked to last date of original delivery order; option-based extension with defined calculation
- Payment terms: Not specified in available data
- Documentation: Data Sheet, Manufacturer Authorization, audited financials/CA certificates
- Scope: Supply, Installation, Testing and Commissioning included
- Audit/verification: Data Sheet must match product specifications; mismatch could lead to rejection
Key Specifications
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- Product categories: A4 and Legal Size Multifunction Printer (MFP), All in One PC (V2), Line Interactive UPS with AVR (V2)
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- Scope of supply: Supply, Installation, Testing and Commissioning of goods
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- Delivery terms: Option clause allows up to 25% quantity variation; delivery period starts after original delivery order; minimum additional time 30 days
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- Data Sheet requirements: Must be uploaded and geometrically consistent with offered product specifications
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- Authorization: OEM/manufacturer authorization required for distributors
Terms & Conditions
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Option clause allows +/- 25% quantity during contract and delivery extensions with calculation based on original vs increased quantity
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Data Sheet must match product specifications; mismatches risk bid rejection
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OEM Authorization required when bidding through authorized distributors
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Bidder and OEM must meet turnover criteria over the last 3 years with certified financial evidence
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Scope includes Supply, Installation, Testing and Commissioning of goods
Important Clauses
Payment Terms
Not specified in available tender data; bidders should verify in the final bid document
Delivery Schedule
Delivery period commences from the last date of original delivery order; option for extended delivery with calculated time using (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders must refer to full bid document for LD provisions
Bidder Eligibility
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Minimum average annual turnover over the last 3 years as per bid document
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OEM turnover criterion (for the product offered) over the last 3 years
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Manufacturer Authorization/OEM certification required for distributors
Tender Data
Bid Details
Quantity
7
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
4
Past Performance
50 %
Warranty Period
7 days
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
35
Delivery Locations
1
Delivery Cities
Puri
Delivery Pincodes
752019
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SOUMYA RANJAN SWAIN | 752019,AT: NIRAKARPUR, PO: NIRAKARPUR | Puri | Odisha | 752019 | 1 | 35 | - |
Authority Records
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Documents 3
GeM-Bidding-9867203.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate (if applicable to bidder)
PAN card of bidder
Audited financial statements or CA certificate indicating turnover for last 3 years
Data Sheet of the offered product(s) uploaded with bid
OEM authorization/Manufacturer Authorization Form with details of OEM
Experience certificates demonstrating relevant similar supply (if required by bid document)
Product installation/completion certificates (if available)
Any other supporting documents as specified in terms and conditions
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for A4 MFP and UPS tender in Odisha?
Bidders must submit Data Sheet, OEM authorization, and turnover evidence for last 3 years. Ensure compliance with data sheet and provide audited balance sheets or CA certificates showing bidder and OEM turnover. Include supply, installation, testing, and commissioning details and confirm extended delivery terms as per option clause.
What documents are required for Odisha MFP procurement bid 2026?
Required documents include GST certificate, PAN card, Data Sheet of offered products, OEM authorization, audited financial statements or CA turnover certificates for 3 years, and any prior installation certificates. Ensure the Data Sheet matches product specifications exactly to avoid rejection.
What are the delivery time extensions for the Odisha tender?
Delivery time can extend up to the original delivery period under the option clause, with additional time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. If original period < 30 days, extension equals original period.
What are the eligibility criteria for bidder and OEM turnover in Odisha tender?
Both bidder and OEM must meet the minimum average annual turnover for the last 3 years, validated by audited balance sheets or CA certificates. If the bidder is within 3 years of formation, use completed years after incorporation for turnover calculation.
Which products are covered under the Odisha procurement tender 2026?
The tender covers A4 and Legal Size Multifunction Printer (MFP), All in One PC (V2), and Line Interactive UPS with AVR (V2). The scope includes supply, installation, testing and commissioning of these goods.
How to obtain OEM authorization for the Odisha bid?
Submit a Manufacturer Authorization Form detailing OEM name, address, contact details, and endorsement for the bidder’s role. The authorization must accompany the bid when bidding via authorized distributors or service providers.
What standards or certifications are required for the Odisha tender?
The tender requires exact Data Sheet alignment with product specs; OEM authorization is mandatory for distributors. While specific standards aren’t listed in the data, bidders should ensure all provided documents verify with product specifications and turnover criteria.
When is the supply installation commissioning expected in Odisha tender?
The tender includes supply, installation, testing and commissioning as part of the scope; delivery schedule follows the original order timeline with possible extensions under the option clause. Final dates depend on contract awarding and delivery orders.