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Indian Army Department Of Military Affairs Oil Filter & Vehicle Components Tender Pathankot Punjab 2026 ISO 9001

Bid Publish Date

20-Feb-2026, 7:15 pm

Bid End Date

02-Mar-2026, 8:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue20-Feb-2026, 7:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

29

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Advance sample approval prior to bulk manufacturing with a 5-day submission window
  • • Option clause enabling up to 25% quantity variation during and after initial award
  • • Delivery period adjustments based on last delivery order date and extended periods with minimum 30 days rule
  • • GSTIN, PAN, cancelled cheque, and EFT mandate compulsory with bid submission
  • • No explicit itemwise quantities; 18 items listed in BOQ with broad category coverage

Categories 30

AGITATORS VEHICLE ACCESSORIES AND COMPONENT CABLE ROLLER BEARING LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT GEAR OIL WHEEL BEARING AIR CYLINDERS GEAR BOX FLEXIBLE PIPE AIR COOLED ENGINE BEARINGS BOX MOBIL OIL SUPPLY OF BEARING GEAR AXLE BEARING BEARINGS BUSHINGS AND GEARS FAN LUBRICATING OILS FUEL PUMP MACHINE OIL LUBRICANT BEARING ROLLER WORM GEAR TURBINE PUMPS SUPPLY OF SCHOOL UNIFORM

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for a broad range of vehicle components, including oil filters, shock absorbers, steering tie rods, fuel pumps, gear box kits, clamps, bearings, pipes, and related assemblies in Pathankot, Punjab. The procurement covers multiple parts across 18 items with no explicit itemwise quantities disclosed. The contract includes an option clause allowing up to 25% quantity variation during or after award, at contracted rates. A mandatory ISO 9001 certification requirement applies to the bidder or OEM. An advance sample approval process is required before bulk manufacturing, with a two-sample submission within 5 days of contract award and buyer-based modification list within 5 days.

  • Location: Pathankot, Punjab (143534)
  • Estimated value and quantity: not disclosed
  • Delivery terms: subject to option-clause adjustments and extended delivery timelines
  • Key differentiator: ISO 9001 certification; advance sample approval; documented EFT mandates
  • Notable clause: bulk supply must align with approved samples and modifications

Technical Specifications & Requirements

  • Product categories include: Oil Filter, Shock Absorber Assy, End Steering Tie Rod, Fuel Pump Motor, Universal Joint Assembler, Gear Box Repair Kit, Steering Mtd Combination Switch, Washer, Oil Seal, Fork Assy Front, Bearing Rear, Fuel Flexible Pipe, Pipe, Tapered Roller Bearing, Shound Fan, Stub Yoke, Rear Axle Bearing, Clutch Cable
  • No itemized technical specs provided; ISO 9001 compliance required
  • Special terms: advance sample approval; batch supply as per sample; no LD for buyer-delayed approvals
  • Certifications: ISO 9001 certification for bidder or OEM
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required with bid
  • BOQ indicates 18 total items; no explicit unit quantities disclosed

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available terms; bidders must consider standard government practice and terms
  • Delivery: Option clause allows quantity changes up to 25% during contract; delivery period starts from last delivery order date
  • Payment: Advance sample process described; bulk supply aligned with approved sample; no explicit payment split detailed
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents may be required
  • Warranty/Penalties: Not explicitly stated beyond sample approval framework; potential LDs may apply per standard contract specifications
  • Other: ISO 9001 certification must be held by bidder or OEM; sample approval path is mandatory

Key Specifications

  • Product categories include: Oil Filter, Shock Absorber Assembly, End Steering Tie Rod, Fuel Pump Motor, Universal Joint Assembly, Gear Box Repair Kit, Steering Mtd Combination Switch, Washer, Oil Seal, Fork Assembly Front, Bearing Rear, Fuel Flexible Pipe, Pipe, Tapered Roller Bearing, Shroud Fan, Stub Yoke, Rear Axle Bearing, Clutch Cable

  • Standards: ISO 9001 certification required for bidder or OEM

  • Delivery: option clause allows up to 25% quantity increase; delivery period aligned with last order date; minimum 30 days for extended delivery

  • Samples: 2 samples required within 5 days of award; modifications list provided within 5 days if needed

  • Payment/Enrollment: advance sample approval process; bulk supply must conform to approved sample

Terms & Conditions

  • ISO 9001 certification mandatory for bidder or OEM

  • Up to 25% quantity variation during contract at contracted rates

  • Advance sample approval mandatory prior to bulk production

Important Clauses

Payment Terms

Advance sample process; bulk supply aligned to approved sample; no explicit LD details

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause can extend duration; minimum 30 days for extended delivery

Penalties/Liquidated Damages

Not explicitly stated; penalties may apply per standard contract specifications for delays and deviations

Bidder Eligibility

  • Must hold or procure ISO 9001 certification (bidder or OEM)

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid

  • Must comply with 25% quantity variation option and extended delivery terms

Documents 4

GeM-Bidding-9021798.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Fuel filter assy,Fuel pump assy,Hydraulic fuel hose,Clutch plate assy,Shackle assy,Front shock abso

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GEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter Oil Filter 2 nos hemant6002 20
2 Shock Absorber Assy Shock Absorber Assy 2 nos hemant6002 20
3 End Steering Tie Rod End Steering Tie Rod 2 nos hemant6002 20
4 Fuel Pump Motor Fuel Pump Motor 2 nos hemant6002 20
5 Universal Joint Assembler Universal Joint Assembler 4 nos hemant6002 20
6 Gear Box Repair Kit Gear Box Repair Kit 1 nos hemant6002 20
7 Steering Mtd Combination Switch Steering Mtd Combination Switch 1 nos hemant6002 20
8 Washer Washer 2 nos hemant6002 20
9 Oil Seal Oil Seal 1 nos hemant6002 20
10 Fork Assy Front Fork Assy Front 2 nos hemant6002 20
11 Bearing Rear Bearing Rear 2 nos hemant6002 20
12 Fuel Flexible Pipe Fuel Flexible Pipe 1 nos hemant6002 20
13 Pipe Pipe 1 nos hemant6002 20
14 Tapered Roller Bearing Tapered Roller Bearing 1 nos hemant6002 20
15 Shound Fan Shound Fan 1 nos hemant6002 20
16 Stub Yoke Stub Yoke 2 nos hemant6002 20
17 Rear Axle Bearing Rear Axle Bearing 1 nos hemant6002 20
18 Clutch Cable Clutch Cable 1 nos hemant6002 20

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Sample submission documents for advance approval

6

ISO 9001 certification (bidder or OEM)

7

Vendor Code Creation documents (as applicable)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in Pathankot oil filter tender for vehicle parts?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with bid. ISO 9001 certification is required for bidder or OEM. Ensure advance sample submission within 5 days of award and compliance with the 25% quantity variation option. Follow the sample approval process before bulk manufacturing.

What documents are required for Indian Army vehicle parts bid Pathankot?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, and evidence of ISO 9001 certification (bidder or OEM). Additional bid-specific documents may include sample submissions and vendor code creation paperwork as per T&C.

What standards and certifications are demanded for vehicle spares tender?

The tender requires ISO 9001 certification for either the bidder or the OEM. No other explicit standards are listed; however, compliance with contract sample approvals and quality assurances during bulk manufacturing is implied.

When is advance sample submission required for this Pathankot tender?

Two samples must be submitted within 5 days of contract award. The buyer will approve or provide modifications within 5 days of receiving the samples; if delayed, the delivery period is adjusted accordingly without LD.

What is the delivery variation allowed under this Army tender?

An option clause allows up to 25% variation in ordered quantity at contracted rates, during or after award, with delivery timing adjusted as per the last order date and extended period rules.

What are the key eligibility criteria for suppliers in this Pathankot procurement?

Eligibility requires ISO 9001 certification (bidder or OEM), submission of PAN, GSTIN, cancelled cheque, EFT mandate, and readiness to supply up to 25% more quantity under the option clause with sample-based approvals.