Bihar State Police Bed Mattress IS 13489 V3 Tender Patna 2026 - IS 13489 (V3) Mattress Procurement
Progress
Key Highlights
- • Critical brand/standard requirement: IS 13489 (V3) mattress conformity
- • Delivery flexibility: quantity may change by up to 25% during award and currency
- • In-state service capability: mandatory functional service centre within 30 days if not pre-existing
- • Dedicated toll-free service contact and formal escalation matrix
- • Warranty remedy window: 3 days; penalties 0.5% per week; cap 10% of contract value
- • Penalty/PNB mechanics: penalties may be recovered from Performance Bank Guarantee
- • BOQ context: No items listed, implying framework-like or single-line procurement
- • Coverage: Bihar state-wide service support and installation/readiness obligations
Tender Overview
The Bihar State Police organizational unit in Patna, Bihar seeks a mattress procurement conforming to IS 13489 (V3) with Q2 specification focus. The scope includes potential quantity adjustments up to 25% of bid quantity during contract placement and within the currency of the contract at contracted rates. Service obligations require a functional in-state service centre within 30 days if not present, and a dedicated service/toll-free contact line. The arrangement emphasizes warranty compliance and post-sale servicing within defined timelines, with penalties for delays. The contract structure prioritizes timely delivery and responsive support, leveraging established escalation channels, and ensuring service continuity across the consignees in the state. The procurement context centers on standardized IS 13489 (V3) compliant mattresses for Police facilities, with emphasis on supplier readiness to scale with demand.
Key Specifications
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Product: Bed Mattress conforming to IS 13489 (V3)
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Category: Q2 (quality tier) mattress
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Delivery: 30-day window for establishing service centre if absent
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Warranty: service/rectification within 3 days; weekly penalty 0.5%
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Penalty cap: 10% of total contract value; PBG implications
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Support: dedicated toll-free line and escalation matrix
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BOQ: 0 items listed; indicates non-itemized framework approach
Terms & Conditions
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25% quantity variation permission at award and during contract
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In-state service centre requirement within 30 days
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3-day rectification window with 0.5% weekly penalty
Important Clauses
Payment Terms
Penalties recoverable via PBG or direct payment; no explicit upfront payment terms indicated
Delivery Schedule
Original delivery period applies with option to extend based on quantity variation; minimum 30 days extension per adjustment
Penalties/Liquidated Damages
0.5% unit price per week delay; cap 10% of total contract value; alternative sourcing allowed after cap
Bidder Eligibility
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Experience in supplying IS 13489 (V3) conforming mattresses or similar bedding
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Proven service/warranty support capability within Bihar state
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Financial records demonstrating stability and ability to mobilize supply scale
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
180
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Bed Mattress Conforming to IS 13489 (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Kumar Singh | 800014,Central Cloth Store, BMP-5 Campus, Near Jaiprakash Narayan Airport, Patna-800014 | Patna | Bihar | 800014 | 2000 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9911904.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mattress supply
Financial statements demonstrating financial capability
EMD/Security deposit documents (as applicable by buyer terms)
Technical bid documents confirming IS 13489 (V3) compliance
OEM authorization/authorization letters from mattress manufacturer
Evidence of existing or planned service centre in-state
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for IS 13489 mattress tender in Patna Bihar 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD, and IS 13489 (V3) compliance documents. Provide OEM authorization and evidence of a state service centre. Ensure adherence to 25% quantity variation, 3-day rectification window, and 0.5% weekly penalties with 10% cap.
What documents are required for Bihar mattress tender submission 2026?
Required documents include GST certificate, PAN,履; experience certificates for similar supply, financial statements, EMD documents, technical bid detailing IS 13489 (V3) compliance, OEM authorizations, and evidence of a functional service centre in Bihar.
What are the IS 13489 V3 mattress standards mentioned in this tender?
The tender requires mattresses conforming to IS 13489 (V3) with Q2 quality tier. Suppliers must prove IS 13489 (V3) compliance through certification, testing reports, and OEM declarations to qualify for participation.
When is the delivery window and service centre timeline in this bid?
If not existing, a functional service centre must be established within 30 days of award. The delivery period may adjust with quantity variations up to 25%; minimum extension logic begins after the original delivery period.
What are the penalties for delayed service under this mattress contract?
Delay penalties are 0.5% of unit price per week, with a cumulative cap of 10% of total contract value. PBG forfeiture or direct recovery applies after reaching the cap, with rights to source from alternate providers.
What qualifies as eligible experience for mattress supply in Bihar?
Eligible bidders must demonstrate prior mattress supply or bedding products experience, coupled with credible warranty support capability and financial stability, plus IS 13489 (V3) compliance evidence.