Indian Army Fuel & Engine Spare Parts Tender Kohima Nagaland 2026 ISC/DAA Standards and 25% Quantity Option
Progress
Key Highlights
- • Specific brand/OEM requirements: OEM Certificate required; sample to be provided at unit
- • Technical certifications: GST certificate, OEM certificate; no IS/IS0 standards specified
- • Special clauses: 25% quantity increase/decrease authority at contract and during currency with defined delivery formula
- • Eligibility: Demonstrated ability to supply 14 listed engine/spares; defence procurement context implied
- • Warranty/AMC: Not specified; bidders should seek post-delivery support terms
- • Penalties/LD: Not specified in data; prepare for standard government LD clauses in ATC
- • Delivery: Minimum 30 days for any extended delivery period; delivery schedule tied to final order date
- • Logistics: Sample submission at unit location; ensure readiness for on-site evaluation
Tender Overview
The tender is issued by the Ministry of Defence under the Indian Army, Department of Military Affairs, for a 14-item category spanning fuel and engine spares (Fuel Filter 15 KVA, Oil Filter 15 KVA, Fuel Pipe Line 19x17, AVR 15 KVA, Fuel Feed Pump, Cyl Head Gasket, Tappet Cover Gasket, Push Rod Seal, Air Filter 15 KVA, Fan Belt, Self Starter 15 KVA, Injector, MCB, FIP). The procurement location is Kohima, Nagaland (PIN 797001). The purchase includes a quantity option of ±25% at contracted rates and a delivery window linked to the original delivery order, with extensions calculated by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. A sample must be provided at the unit as per requirement.
- Organization: Indian Army
- Location: Kohima, Nagaland
- Product Category: Fuel and engine spares (14 items)
- Quantity/Value: 25% variational option; no estimated value stated
- Key differentiator: Option clause for quantity and extended delivery with pre-specified calculation
- Unique aspect: Sample provision at unit location and OEM/GST certificates required
Technical Specifications & Requirements
No technical specifications are provided in the tender text; however, the following extracted details shape bid preparation:
- Item scope: 14 listed components including Fuel Filter, Oil Filter, Fuel Pipe Line 19x17, AVR 15 KVA, Fuel Feed Pump, Cyl Head Gasket, Tappet Cover Gasket, Push Rod Seal, Air Filter 15 KVA, Fan Belt, Self Starter 15 KVA, Injector, MCB, FIP
- Delivery terms: Quantity may be increased/decreased by up to 25% at contract time; delivery period extends from last date of original order; if extended, formula applies with minimum 30 days
- Documentation at bid: GST Certificate and OEM Certificate; supplier to provide a unit location sample per requirement
- Compliance tone: Though no standards are specified, bidders should ensure compatibility with listed components and be prepared to supply OEM-authorized items
- Sampling: Sample submission at the customer unit site is mandatory
Terms, Conditions & Eligibility
- EMD: Not disclosed in the provided data; bidders should anticipate standard departmental norms and verify during bidding
- Experience: No explicit years stated; bidders must demonstrate capability to supply 14 listed engine/spares in similar defence procurement contexts
- Delivery: Delivery time from last date of original order; extended period calculations apply with minimum 30 days
- Payment: Payment terms not stated; bidders should prepare for standard government procurement payment cycles upon acceptance
- Documents to submit: GST certificate, OEM certificate, supplier sample at unit location, technical bid documents, PAN, financial statements, experience certificates, EMD documents
- Warranty/Support: No warranty clauses specified in text; prepare for post-delivery support per standard defence contracts
- Special clauses: Right to adjust quantity up to 25% during contract and currency; supplier must comply with ATC and GST/OEM certifications
Key Specifications
-
Product/service names: Fuel Filter, Oil Filter, Fuel Pipe Line 19x17, AVR 15 KVA, Fuel Feed Pump, Cyl Head Gasket, Tappet Cover Gasket, Push Rod Seal, Air Filter 15 KVA, Fan Belt, Self Starter 15 KVA, Injector, MCB, FIP
-
Quantities: 14 items with potential ±25% variation
-
Est. value: Not disclosed
-
Experience: Defence procurement capability suggested
-
Quality/compliance: GST and OEM certificates required; unit-location sample submission
Terms & Conditions
-
Quantity variation up to 25% at contract and during currency with delivery-time formula
-
Mandatory GST and OEM certificates; unit-location sample submission
-
Delivery commences from last date of original order; extended delivery period minimum 30 days
Important Clauses
Payment Terms
Payment terms not specified; bidders should align with standard defence procurement timelines and verify in ATC
Delivery Schedule
Delivery period starts from last date of original delivery order; extended duration calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
No LD details provided; bidders should anticipate standard LD/penalty provisions in ATC and contract
Bidder Eligibility
-
Demonstrated experience supplying 14 listed engine/spares in defence or government procurement
-
Ability to provide OEM certificates and GST compliance
-
Capability to provide unit-location sample per customer requirement
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASSOCIATE SUPPLIERS Under PMA | - | 25-08-2026 12:34:32 | |
| 2 | Patni Traders And Suppliers Under PMA | - | 27-08-2026 19:04:59 | |
| 3 | SPARES CORPORATION Under PMA | - | 24-08-2026 19:03:09 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SPARES CORPORATION(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 15 KVA,Oil Filter 15 KVA,Fuel Pipe Line 19x17,AVR 15 KVA,Fuel Feed Pump,Cyl Head Gasket | |
| L2 | ASSOCIATE SUPPLIERS (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 15 KVA,Oil Filter 15 KVA,Fuel Pipe Line 19x17,AVR 15 KVA,Fuel Feed Pump,Cyl Head Gasket | |
| L3 | Patni Traders And Suppliers (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Fuel Filter 15 KVA,Oil Filter 15 KVA,Fuel Pipe Line 19x17,AVR 15 KVA,Fuel Feed Pump,Cyl Head Gasket |
Tender Data
Bid Details
Quantity
38
Category
Fuel Filter 15 KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fuel Filter 15 KVA , Oil Filter 15 KVA , Fuel Pipe Line 19x17 , AVR 15 KVA , Fuel Feed Pump , Cyl Head Gasket , Tappet Cover Gasket , Push Rod Seal , Air Filter 15 KVA , Fan Belt , Self Starter 15 KVA , Injector , MCB , FIP
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kohima
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kohima | Kohima | - | - | 4 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9742559.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Fuel Filter 15 KVA
Generator Set
Oil Filter 15 KVA
Generator Set
Fuel Pipe Line 19x17
Generator Set
AVR 15 KVA
Generator Set
Fuel Feed Pump
Generator Set
Cyl Head Gasket
Generator Set
Tappet Cover Gasket
Generator Set
Push Rod Seal
Generator Set
Air Filter 15 KVA
Generator Set
Fan Belt
Generator Set
Self Starter 15 KVA
Generator Set
Injector
Generator Set
MCB
Generator Set
FIP
Generator Set
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fuel Filter 15 KVA | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 2 | Oil Filter 15 KVA | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 3 | Fuel Pipe Line 19x17 | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 4 | AVR 15 KVA | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 5 | Fuel Feed Pump | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 6 | Cyl Head Gasket | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 7 | Tappet Cover Gasket | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 8 | Push Rod Seal | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 9 | Air Filter 15 KVA | Generator Set | 4 | nos | buycon1.ina.kohima | 30 | |
| 10 | Fan Belt | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 11 | Self Starter 15 KVA | Generator Set | 1 | nos | buycon1.ina.kohima | 30 | |
| 12 | Injector | Generator Set | 2 | nos | buycon1.ina.kohima | 30 | |
| 13 | MCB | Generator Set | 2 | set | buycon1.ina.kohima | 30 | |
| 14 | FIP | Generator Set | 1 | nos | buycon1.ina.kohima | 30 |
Categories
21
Corrigendum Updates
2 Updates Update
Extended Deadline
31-Aug-2026, 9:30 am
Opening Date
31-Aug-2026, 10:00 am
Update
Extended Deadline
27-Aug-2026, 9:30 am
Opening Date
27-Aug-2026, 10:00 am
Required Documents
GST registration certificate
Pan card
OEM authorization/certificate
Experience certificates for similar defence/spares supply
Financial statements (last 2-3 years)
Technical bid documents
EMD document (as per purchaser guidance)
Sample submission documentation and witness (unit location) requirements
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for Kohima defence fuel spares tender in 2026 with OEM cert?
Bidders should submit GST certificate, PAN, OEM authorization, experience certificates, financial statements, technical bid documents, and EMD as applicable. Ensure sample of 14 listed components is prepared for unit-site evaluation. The tender allows a ±25% quantity variation, with delivery extensions calculated accordingly.
What documents are required for Indian Army fuel spares procurement in Nagaland?
Required documents include GST certificate, PAN, OEM certificate, experience certificates, financial statements, technical bid, EMD submission, and unit-site sample submission. These documents validate GST compliance, brand legitimacy, financial stability, and technical capability to supply 14 listed components.
What are the key technical requirements for 15 KVA components in this tender?
Although no explicit technical specs are provided, bidders must ensure compatibility of Fuel Filter, Oil Filter, AVR 15 KVA, Self Starter 15 KVA, and related items with 15 KVA genset architecture. Prepare OEM-backed items and be ready to show sample conformity at the unit site.
When is the delivery period for Kohima Army fuel spares and how to extend it?
Delivery starts after the original order date; if quantity increases by up to 25%, extended period is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may further extend within contracted rates.
What is the required certification for suppliers in this defence tender in Kohima?
Bidders must provide GST registration and OEM certification. A unit-site sample submission is mandatory. No IS/Iso standards are specified in the tender text, but OEM authenticity and GST adherence are essential.
How does the 25% quantity option affect bidders in this procurement?
The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at contract award and during contract currency. Pricing remains at contracted rates; delivery timeline adjusts per the extension formula with a minimum 30 days.
What is required for sample submission in this Indian Army tender in Nagaland?
A supplier must provide a physical sample of the 14 listed components at the unit location per buyer requirement. Samples aid on-site evaluation for compatibility with the installed 15 KVA systems and OEM-standard items.