GEM

Indian Army Catering Service Veg Lunch Event Tender Saharanpur Uttar Pradesh 2025

Bid Publish Date

19-Nov-2025, 7:24 pm

Bid End Date

28-Nov-2025, 9:00 pm

Location

SAHARANPUR , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue19-Nov-2025, 7:24 pm
Corrigendum28-Nov-2025
AwardPending
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Quantity

1500

Bid Type

Two Packet Bid

Categories 2

FOODS AND DRINKS CATERING SERVICE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for event-based catering services in Saharanpur, Uttar Pradesh (247001). Scope covers Veg lunch and regular buffet catering for events. Current data shows no BOQ items or explicit quantity; however, the Buyer terms allow quantity/duration adjustment up to 25% at contract issuance and post-issuance. The opportunity involves catering service within a military context, requiring compliance with tender terms and potential addon charges as permitted by the excess settlement clause. Bidders should prepare to confirm service capacity for veg menus and event-based service delivery under Army procurement norms. Unique factors include the 25% revision allowance and the option to declare additional charges during invoicing.

Technical Specifications & Requirements

  • Service category: Event-based catering for Lunch; Veg; Regular Buffet.
  • No explicit BOQ items or technical specs are provided; bidders must align with standard military catering practices and one-time lunch/buffet events.
  • Terms include Excess Settlement: suppliers may include addons up to a defined percentage of item-level value; must declare applicability during invoice generation with supporting documents.
  • Ensure readiness to supply vegetarian menu options, hygienic food handling, and on-site service in a defense environment.
  • No specified delivery windows or meal quantities; bidders should propose scalable staffing and kitchen logistics to meet variable event sizes.

Terms, Conditions & Eligibility

  • EMD amount not specified in available data.
  • Contract quantity/duration may be adjusted by up to 25% at issue and post-issuance.
  • Invoicing may include addons under excess settlement; cap and documentation must be provided.
  • Documentation requirements are not enumerated in the buyer terms; bidders should prepare standard enlistments (GST, PAN, experience certificates) and proof of prior catering for large events.
  • Ensure compliance with military procurement norms and ATC/documentation per organization policy.

Key Specifications

    • Service category: Event-based catering for Lunch and Veg Buffet
    • Location: Saharanpur, Uttar Pradesh
    • Quantity: not specified; contract may adjust up to 25%
    • Pricing flexibility: Excess Settlement allowing addons with documented support
    • Standards/Compliance: not specified in tender data; bidders to align with standard military catering practices

Terms & Conditions

  • EMD amount not stated; bidders should verify and prepare security deposit if required

  • Contract quantity/duration may increase up to 25% at issue and post-issuance

  • Excess settlement allows addons up to a set percentage with documentation

Important Clauses

Payment Terms

Not specified; bidders should confirm payment terms during bid submission and ensure invoicing complies with excess settlement requirements

Delivery Schedule

Not specified; bidders must propose event-based delivery timelines and on-site service plans for vegetarian meals

Penalties/Liquidated Damages

Not specified; bidders should seek clarification on penalties or service-level agreements for catering

Bidder Eligibility

  • Experience in supplying large-scale catering for events or defense/government bodies

  • Valid GST registration and PAN

  • Financial capability to support event-based catering without delays

Past Similar Tenders (Historical Results)

5 found

Catering service (Event Based) - Lunch; Veg; Regular Buffet

District Social Welfare Officer

RAMPUR, UTTAR PRADESH

Posted: 30 July 2025
Closed: 9 August 2025
GEM

Catering service (Event Based) - Lunch; Veg; Regular Buffet

N/a

MORADABAD, UTTAR PRADESH

Posted: 26 July 2025
Closed: 5 August 2025
GEM

Catering service (Event Based) - Lunch; Veg; Regular Buffet

N/a

AZAMGARH, UTTAR PRADESH

Posted: 27 August 2025
Closed: 6 September 2025
GEM

Catering service (Event Based) - Lunch; Veg; Regular Buffet

N/a

SAHARANPUR, UTTAR PRADESH

Posted: 7 March 2025
Closed: 17 March 2025
GEM

Tribal Development Department Maharashtra Catering Tender Jalgaon Lunch Veg Buffet 2025

N/a

JALGAON, MAHARASHTRA

Posted: 28 October 2025
Closed: 7 November 2025
GEM

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for catering services

4

Financial statements or financial capability documents

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating veg menu capability

7

OEM authorizations or supplier qualifications (if applicable)

8

Any ATC or additional documents requested by buyer

Corrigendum Updates

4 Updates
#1

Update

28-Nov-2025

Extended Deadline

28-Nov-2025, 9:00 pm

Opening Date

28-Nov-2025, 9:30 pm

#2

Update

26-Nov-2025

Extended Deadline

27-Nov-2025, 8:00 pm

Opening Date

27-Nov-2025, 8:30 pm

#3

Update

25-Nov-2025

Extended Deadline

26-Nov-2025, 11:00 am

Opening Date

26-Nov-2025, 11:30 am

#4

Update

25-Nov-2025

Extended Deadline

26-Nov-2025, 10:00 am

Opening Date

26-Nov-2025, 10:30 am

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army veg lunch catering tender in Saharanpur 2025?

Bidders should register for the government e-tender portal, submit GST and PAN, provide catering experience certificates, and demonstrate capacity for event-based veg meals. Ensure inclusion of the addons option under excess settlement and alignment with Army procurement norms; finalize with required technical and financial bid documents.

What documents are required for catering bid in Saharanpur UP 2025?

Submit GST certificate, PAN, experience certificates, financial statements, EMD/Security deposit (if applicable), technical compliance documents, and any OEM authorizations. Prepare menu proofs, kitchen capacity details, staff qualifications, and safety/ hygiene certifications for veg lunch service.

What are the technical catering specifications for this Army tender?

The tender specifies Veg lunch and regular buffet for events with no explicit BOQ. Bidders should propose scalable on-site kitchen setups, vegetarian menu options, hygienic handling, servers in uniform, and compliance with standard catering practices suitable for defense environments.

When is the delivery for event catering required in this tender?

Delivery schedule is not explicitly stated; bidders should present a responsive plan for pre-event setup, service duration during lunch, and post-event cleanup, with clear milestones aligned to event timings and Army protocols.

What are the payment terms for Indian Army catering contracts in UP?

Payment terms are not specified in the available data. Bidders should seek clarification on milestone-based payments, invoicing for addons under excess settlement, and any advance or progress payments in line with defense procurement norms.

What is the excess settlement clause for catering invoices?

Excess settlement allows addons up to a defined percentage of item-level value; bidders must declare applicability during invoice creation and attach mandatory supporting documents to justify addons, while ensuring total invoice remains under the agreed percentage.

How to demonstrate eligibility for military catering procurement in UP?

Show prior defense or large-event catering experience, provide GST/PAN, financial strength, hygienic compliance records, safety certifications, and menu capabilities for vegetarian meals. Align proposals with military environment requirements and Army procurement policies.

What standards or certifications are required for this catering bid?

No specific standards are listed in the data; bidders should reference general food safety standards, sanitary handling, and defense sector food service practices, while being ready to supply any Army-specified ATC documentation during bid submission.