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Indo-Tibetan Border Police Fresh Food & Dairy Supplies Tender 2026 ITBP Ahmednagar India - 521339 EMD, 25% QTY Clause

Bid Publish Date

15-Jun-2026, 8:08 am

Bid End Date

06-Jul-2026, 9:00 am

EMD

₹5,21,339

Location

PAPUM PARE , ARUNACHAL PRADESH
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Progress

Issue15-Jun-2026, 8:08 am
AwardPending
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Quantity

486514

Category

Potato Fresh

Bid Type

Two Packet Bid

Key Highlights

  • • Critical EMD amount ₹521,339 and DD payment terms to Commandant 31 Bn ITBP at SBI Yupia
  • • 25% quantity variation right during contract execution and extended delivery period rules
  • • Dedicated/toll-free service support requirement for bidders/OEMs
  • • Performance security options include DD in favor of ITBP plus PBG as per GeM GTC
  • • No explicit technical specs in BOQ; broad perishable foods and dairy items included
  • • BOQ contains 43 items; delivery/commercial terms hinge on option clause and original delivery schedule
  • • Submission must include scanned DD proof and hard copy to ITBP within specified days

Categories 11

BRINJAL APPLE POTATO EGG FISH GOAT CABBAGE BANANA CORIANDER DAIRY PRODUCTS PULSES

Tender Overview

Indo-Tibetan Border Police (ITBP) invites bids for a comprehensive Fresh Food & Dairy Supplies contract covering a wide category of perishables, including potato, onion, leafy greens, fruits, spices, fish, eggs, bread, milk, and paneer. The procurement encompasses 43 items with a mechanism to adjust quantity by up to 25% during contract execution. The estimated contract value is not disclosed; however, the bid security/EMD is ₹521,339. Bidders must arrange payment via Demand Draft payable at SBI Yupia, and submit hard copies within five days of bid opening. A performance security clause via DD is also allowed. Delivery terms rely on option-based extensions with minimum 30 days. This tender emphasizes flexible quantity management and robust post-award service support.

Technical Specifications & Requirements

  • No explicit item-level technical specifications are published in the tender data.
  • The purchase includes a broad range of perishable items: fruits, vegetables, dairy products, meat, eggs, bread, and prepared foods.
  • Key financial/administrative requirements include EMD ₹521,339, and payment through Account Payee DD in favor of Commandant 31 Bn ITBP or DD as performance security, with delivery of hard copies within target timelines.
  • Service & support: bidders must provide a dedicated or toll-free service contact line.
  • Administrative conditions include a 25% quantity flex (upward) during contract and a delivery timeline framework tied to original order dates.

Terms, Conditions & Eligibility

  • EMD: ₹521,339 via DD payable to Commandant 31 Bn ITBP; proof of DD to be uploaded with bid; hard copy delivery within 5 days of bid end/opening.
  • Delivery/option clause: 25% quantity variation during contract; delivery period adjustments follow a defined formula (minimum 30 days).
  • Payment terms: DD-based security acceptable as PBG substitute; post-award DD must reach the buyer within 15 days; DP delivery timeline begins post order.
  • Service support: dedicated toll-free number required for post-sale support.
  • Documentation: GST, PAN, experience certificates, financial statements, and technical compliance documents are typically required; OEM authorizations may be requested depending on item category.

Key Specifications

  • Product/service names: Fresh Fruits & Vegetables, Meat, Eggs, Dairy (Milk, Paneer), Bread

  • Quantities/volumes: 43 item categories; quantity adjustment up to 25% of bid quantity

  • EMD/estimated value: EMD ₹521,339; no explicit total contract value disclosed

  • Experience: prior supply of perishable food to government or defence units preferred

  • Quality/standards: not specified in available data; bidders should demonstrate compliance via typical perishable goods norms

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed during contract execution

  • Key Term 2: EMD ₹521,339 via DD; DD proof required with bid

  • Key Term 3: DD-based performance security accepted; delivery timelines tied to original order dates

Important Clauses

Payment Terms

DD payments in favor of Commandant 31 Bn ITBP; DD proof uploaded; hard copy delivery within 15 days of award; PBG may be substituted by DD

Delivery Schedule

Delivery period calculated with option clause; minimum delivery extension 30 days; extensions depend on quantity changes

Penalties/Liquidated Damages

Penalty details not specified in data; standard tender practice applies LD for late delivery or non-compliance; ensure clause compliance

Bidder Eligibility

  • Eligibility for supplying perishable food items to government/defence units

  • Demonstrated financial capacity and GST/PAN validity

  • Ability to provide dedicated toll-free service support and timely documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Potato Fresh , Onion Fresh , Arvi or Arum , Beans , Brinjal , Bottle gourd , Cabbage , Cauliflower , Carrot , Cucumber , Fresh Lemon , Ginger , Green Chilies , Green pea , Lady Finger , Laisag or Sarso Saag , Parwal , Pumpkin , Squash , Bitter gourd , Green Coriander , Capsicum , Radish , Spinach , Tomato , Mushroom , Ridge Gourd , Safal Matar , Banana , Pomegranate , Mango , Apple , Pineapple , Orange , Grapes , Kiwi , M.O.H. Goat Live , Chicken Live , Fish Fresh Rohu or Katla , Egg , Bread Fresh 400gm Pkt , Milk fresh Amul , Fresh paneer Amul

Authority Records

MINISTRY OF HOME AFFAIRS

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Documents 5

GeM-Bidding-9467137.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 43 Items Sign in for GEM prices

#1

Potato Fresh

As per Specification

15,035 kg Delivery: 255 days
#2

Onion Fresh

As per Specification

12,301 kg Delivery: 255 days
#3

Arvi or Arum

As per Specification

1,020 kg Delivery: 255 days
#4

Beans

As per Specification

2,550 kg Delivery: 255 days
#5

Brinjal

As per Specification

3,825 kg Delivery: 255 days
#6

Bottle gourd

As per Specification

3,825 kg Delivery: 255 days
#7

Cabbage

As per Specification

3,060 kg Delivery: 255 days
#8

Cauliflower

As per Specification

2,040 kg Delivery: 255 days
#9

Carrot

As per Specification

765 kg Delivery: 255 days
#10

Cucumber

As per Specification

765 kg Delivery: 255 days
#11

Fresh Lemon

As per Specification

255 kg Delivery: 255 days
#12

Ginger

As per Specification

255 kg Delivery: 255 days
#13

Green Chilies

As per Specification

255 kg Delivery: 255 days
#14

Green pea

As per Specification

765 kg Delivery: 255 days
#15

Lady Finger

As per Specification

1,785 kg Delivery: 255 days
#16

Laisag or Sarso Saag

As per Specification

510 kg Delivery: 255 days
#17

Parwal

As per Specification

1,785 kg Delivery: 255 days
#18

Pumpkin

As per Specification

2,295 kg Delivery: 255 days
#19

Squash

As per Specification

765 kg Delivery: 255 days
#20

Bitter gourd

As per Specification

1,530 kg Delivery: 255 days
#21

Green Coriander

As per Specification

128 kg Delivery: 255 days
#22

Capsicum

As per Specification

1,020 kg Delivery: 255 days
#23

Radish

As per Specification

510 kg Delivery: 255 days
#24

Spinach

As per Specification

510 kg Delivery: 255 days
#25

Tomato

As per Specification

1,530 kg Delivery: 255 days
#26

Mushroom

As per Specification

510 kg Delivery: 255 days
#27

Ridge Gourd

As per Specification

892 kg Delivery: 255 days
#28

Safal Matar

As per Specification

1,020 kg Delivery: 255 days
#29

Banana

As per Specification

8,231 kg Delivery: 255 days
#30

Pomegranate

As per Specification

6,885 kg Delivery: 255 days
#31

Mango

As per Specification

2,805 kg Delivery: 255 days
#32

Apple

As per Specification

6,885 kg Delivery: 255 days
#33

Pineapple

As per Specification

765 kg Delivery: 255 days
#34

Orange

As per Specification

2,805 kg Delivery: 255 days
#35

Grapes

As per Specification

1,785 kg Delivery: 255 days
#36

Kiwi

As per Specification

1,275 kg Delivery: 255 days
#37

M.O.H. Goat Live

As per Specification

12,713 kg Delivery: 255 days
#38

Chicken Live

As per Specification

9,044 kg Delivery: 255 days
#39

Fish Fresh Rohu or Katla

As per Specification

48,010 kg Delivery: 255 days
#40

Egg

As per Specification

273,360 nos Delivery: 255 days
#41

Bread Fresh 400gm Pkt

As per Specification

880 pkt Delivery: 255 days
#42

Milk fresh Amul

As per Specification

48,539 ltr Delivery: 255 days
#43

Fresh paneer Amul

As per Specification

1,026 kg Delivery: 255 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar perishable goods supply

4

Financial statements (audited if available)

5

EMD submission document (DD in favor of Commandant 31 Bn ITBP) or scanned proof

6

Technical bid documents (compliance with perishable goods standards) if requested

7

OEM authorization letters (for branded items) and service contact details

Frequently Asked Questions

How to bid for ITBP fresh food and dairy tender 2026 in India?

Bidders must submit the EMD ₹521,339 via a DD in favor of Commandant 31 Bn ITBP and upload scanned proof with the bid; hard copies must reach within 5 days of bid end/opening. Include GST, PAN, experience, financial statements, and any OEM authorizations as applicable.

What documents are required for ITBP perishable goods procurement in 2026?

Required documents typically include GST certificate, PAN card, experience certificates for similar supply, audited financial statements, EMD proof via DD, technical compliance documents, OEM authorizations, and service contact details for post-sale support.

What is the 25% quantity variation clause in ITBP tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency, with delivery extensions calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the payment terms for ITBP fresh food contract?

Payment security can be through DD in favor of Commandant 31 Bn ITBP; after award, submit scanned DD copy, with hard copy delivered within 15 days; performance security (PBG) may be substituted by the DD as per GeM GTC.

Which items are included in the ITBP 43-item BOQ for perishable goods?

The BOQ covers 43 items across fruits, vegetables, dairy, meat, poultry, bread, milk, paneer, and prepared foods; no device-specific technical specs are provided in the available data.

What is the delivery timeline framework for ITBP tender 2026?

Delivery timelines are linked to the last date of the original delivery order; extended periods apply if the option clause is exercised, with a minimum 30-day extension and proportional calculation for any additional quantity.

Are dedicated service support lines required for ITBP bidders?

Yes, bidders must provide a dedicated or toll-free service support number for post-sale assistance; this aids ITBP in handling quality and supply-related queries efficiently.

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