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Indian Coast Guard Souvenir Supplies Tender Ernakulam Kerala - Fridge Magnets, Key Chains, Crystal Ships 2025

Bid Publish Date

05-Dec-2025, 3:04 pm

Bid End Date

15-Dec-2025, 4:00 pm

Location

ERNAKULAM , KERALA

Progress

RA
Issue05-Dec-2025, 3:04 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

660

Category

Ships Replica Crystal (Crystal with Engraving of Ships Photo)

Bid Type

Two Packet Bid

Categories 4

MAGNET GOLD MEDAL CUSTOMIZED MUG COLLECTIBLES AND AWARDS

Tender Overview

The Indian Coast Guard (Department of Defence) in Ernakulam, Kerala invites bids for the supply of commemorative souvenirs including fridge magnets featuring ships, printed sun shed paper caps, ICG souvenir key chains with leather stripes, and crystal ship replicas with engraved photos. The scope specifies supply-only delivery to consignee locations, with no BOQ items published. The terms include an option clause allowing up to 25% quantity variation at contracted rates, and a minimum 1-year warranty backed by OEM service capabilities across India. The notice emphasizes bidder financial standing and turnover documentation, plus MSE purchase preferences within the state. This tender targets reliable suppliers capable of rapid, coast-guard-standard fulfillment and post-sale support. The bidding process requires compliance with the contract’s extension logic and delivery-time calculations tied to original delivery orders, ensuring transparent schedule management.

Technical Specifications & Requirements

  • Product names: fridge magnets with ships photo, paper cap (sun shed) with printing, leather-stripe key chain, ships replica crystal with engraved ship photo
  • Delivery scope: supply of goods only (no installation) to consignee locations in Kerala; 1-year warranty from final acceptance or after commissioning/testing
  • Service and after-sales: OEM warranty certificates required at delivery; established service network and regional centres to be provided; service/training/maintenance ability in India
  • Financials: minimum average annual turnover criteria (as indicated in bid document) with audited balance sheets or CA certificate; no liquidation or bankruptcy
  • Clause highlights: option to increase/decrease quantity by up to 25%; delivery period adjustments follow a defined formula with a minimum of 30 days; MSE state preference applicable
  • Documentation expectations: evidence of turnover, financial health, and OEM authorizations (where applicable)

Terms & Eligibility

  • EMD/financial security: not specified in data; bidders must monitor documentation alignment with T&Cs
  • Turnover criteria: minimum average annual turnover for last 3 years ending 31st March prior year; provide audited statements or CA certificate
  • Warranty: 1 year warranty; OEM warranty documents to be submitted at delivery; post-sale service network required in India
  • Delivery: supply-only; delivery schedules linked to original delivery order; option-based delivery extensions possible with minimum 30 days
  • Purchase preference: MSEs from the state of the inviting authority are given priority
  • Compliance: bidder must not be in liquidation or under receivership; must upload a corresponding undertaking with bid

Key Specifications

  • Fridge magnets: ships photo, quantity as per order

  • Sun shed paper cap with printing: custom printing on cap material

  • Leather stripe key chain: ICG branding options

  • Crystal ship replicas with engraved photo: precision engraving and packaging

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • 1-year warranty with OEM certificates required at delivery

  • Turnover evidence required: last 3 years; audited statements or CA certificate

  • Delivery terms tied to original delivery order with minimum 30 days extension

  • MSE state-specific purchase preference applied

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should await formal terms in bid document and ensure alignment with delivery milestones and OEM warranties

Delivery Schedule

Delivery period commences from last date of original delivery order; option-based extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard supply contract LDs and ensure compliance with performance timelines

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Minimum average annual turnover as specified in bid document (last 3 years)

  • OEM authorization or demonstrable after-sales service capability in India

Documents 6

GeM-Bidding-8579084.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 financial years or CA certificate indicating turnover

4

OEM authorization letter (if applicable)

5

BD/Technical compliance certificates (if available)

6

Bidder undertaking on non-liquidity status

7

Evidence of after-sales service capability and service centres in India

8

Any prior experience certificates related to souvenir or consumer goods supply

Reverse Auction Schedule

Completed

Start

18-Dec-2025, 6:00 pm

End

19-Dec-2025, 6:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1VK LOGISTICS SOLUTIONS(MSE)   Under PMA Winner ₹78,700Item Categories : ICG Souvenir (Fridge magnet having ships photo on it),Paper cap (Sun shed) with printing,ICG Souven
L2avk enterprises (MSE)   Under PMA₹78,800Item Categories : ICG Souvenir (Fridge magnet having ships photo on it),Paper cap (Sun shed) with printing,ICG Souven
L3MACH MARINE TRADERS   Under PMA₹99,238Item Categories : ICG Souvenir (Fridge magnet having ships photo on it),Paper cap (Sun shed) with printing,ICG Souven

🎉 L1 Winner

VK LOGISTICS SOLUTIONS(MSE)   Under PMA

Final Price: ₹78,700

Frequently Asked Questions

Key insights about KERALA tender market

What documents are required for ICG souvenir tender in Ernakulam Kerala 2025?

Bidders must submit GST registration, PAN card, audited financials or CA certificate showing turnover, OEM authorization if applicable, service capability proofs, and an undertaking confirming non-liquidation status. OEM warranties should accompany delivery; ensure service centers details are included.

How to bid for ICG souvenirs tender in Ernakulam with 25% quantity option?

Submit a single price bid covering all four items; include option clause acknowledgement for ±25% quantity variation and ensure delivery timelines align with the original order. Prepare a schedule showing how increases affect delivery days with a minimum 30 days extension.

What warranty and after-sales support are required for this ICG supply?

A 1-year warranty from final acceptance or post-installation testing is required, with OEM warranty certificates at delivery. Provide details of India-based installation, commissioning, training, troubleshooting, and maintenance service centers near consignee locations.

Which items are included in ICG souvenir category for Kerala tender?

Items include fridge magnets with ships photos, sun shed paper caps with printing, ICG souvenir key chains with leather stripe, and ships replica crystal with engraved photos. The scope is supply-only, no installation required, with engraving/image quality standards implied.

What are the turnaround time and delivery terms for this ICG procurement?

Delivery period starts from the last date of the original delivery order; option-driven extensions use a formula based on quantity changes, with a minimum extension of 30 days. Ensure you meet the delivery commitments for all items.

How is MSE state purchase preference applied in this tender?

The tender grants a state-level preference to Micro and Small Enterprises. Eligible MSEs must demonstrate their status and provide necessary documentary proof as per T&Cs to gain priority in award decisions.

What is the scope of supply for these ICG souvenirs in Kerala?

Scope is strictly supply of goods (no installation). Bidders should ensure packaging, labeling, and engraving quality for four product types, along with robust warranty documentation and post-sale support within India.

What standards or certifications are expected for the crystal ships engraving?

While explicit standards are not listed, suppliers should present high-precision engraving capabilities and quality control; OEM warranty and service support are required, with certificates provided at delivery. Ensure imaging meets engraving quality requirements.