GEM

NTPC Sail Power Company Ltd Security Equipment Tender Bardhaman West Bengal 2025

Bid Publish Date

24-Nov-2025, 11:06 am

Bid End Date

06-Dec-2025, 12:00 pm

Value

₹9,25,940

Location

BARDHAMAN , WEST BENGAL

Progress

Issue24-Nov-2025, 11:06 am
AwardPending
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Quantity

45

Category

M5673000002

Bid Type

Two Packet Bid

Categories 5

OSCILLATING PUMPS MOTOR COMPRESSORS BUSH VALVE BLENDING UNITS

Tender Overview

The Procuring Organization is NTPC Sail Power Company Ltd, issuing a procurement tender for multiple security-related items in Bardhaman, West Bengal (713101). The estimated contract value is ₹925,940.24, with a flexible quantity clause allowing up to 25% increase/decrease at contracted rates. The scope references seven items in the BoQ, though item specifics are not disclosed. Pre-dispatch inspection is required for certain items, with visual inspection at NSPCL Stores upon receipt. A key differentiator is the extended delivery time mechanism tied to option quantities, starting from the final delivery date.

Technical Specifications & Requirements

Mandatory inspection and warranty terms apply:

  • PDI performed per approved QP for items M5673000008 and M5673000007; other items to undergo visual inspection on receipt.
  • Warranty: workmanship/manufacturing defects guaranteed for 18/12 months from supply/use date, whichever earlier.
  • Nil-Deviation certificate, MSE declaration, and Make in India (MII) certificate from OEM are required if bid is submitted by non-OEM vendors.
  • GST will be checked by bidders; supplier invoices must bear consignee name and GSTIN; GST reimbursement as per actuals or applicable rates (whichever is lower).
  • PBG not applicable; basic compliance with ATC terms and vendor code creation documents is required.
  • Inspection and verification documentation to be submitted with techno-commercial offer.

Terms & Eligibility

  • Option Clause allows ±25% quantity variation at bid and contract rates; delivery period recalculated accordingly with a minimum of 30 days.
  • GST compliance: bidder to determine applicable GST; reimbursement limited to quoted rate.
  • Required submission documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; invoicing to consignee with GSTIN.
  • ATC mandates: Nil-Deviation certificate, MSE declaration (with OEM conditions), single bid declaration; OEM Make in India certification if vendor is not the OEM.
  • Delivery and inspection terms governed by purchaser’s terms; currency and payment terms align with standard government procurement practices.

Key Specifications

  • Estimated value: ₹925940.24

  • Item scope: 7 items in BOQ (specifics not disclosed)

  • Inspection: Pre Dispatch Inspection (PDI) for items M5673000008 and M5673000007

  • Delivery: Option clause permits up to 25% quantity variation during contract

  • Warranty: 18 months or 12 months from supply/use, whichever is earlier

  • PBG: Not Applicable

  • OEM/MII: Make in India certification required if vendor is not OEM

  • Invoices to be raised in consignee name with consignee GSTIN

Terms & Conditions

  • Option Clause allowing ±25% quantity variation at contracted rates

  • GST applicability and reimbursement based on actuals or lower rate

  • Mandatory pre-dispatch and visual inspections with specific items designated

Important Clauses

Payment Terms

GST as actuals or lowest applicable rate; invoicing in consignee name with GSTIN; no explicit PBG requirement

Delivery Schedule

Delivery period adjusts with quantity variation; minimum extended time 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties may be governed by standard terms of purchase order and option clause

Bidder Eligibility

  • Must meet Make in India if bidding as non-OEM

  • GST registration of bidder and valid PAN

  • Experience certificates for similar items (as per ATC requirements)

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M5673000002 BRONZE BUSH SET FOR DOME SHAFT 10 set consignee2dgp 180
2 M5673000003 SHAFT SET FOR 200 NB DOME VALVE 8 set consignee2dgp 180
3 M5673000004 DISCHARGE VALVE TOP ADAPTOR 4 ea consignee2dgp 180
4 M5673000005 DISCHARGE VALVE BOTTOM ADAPTOR 4 ea consignee2dgp 180
5 M5673120001 200NB DOME ELEMENT 10 no consignee2dgp 180
6 M5673000007 200 NB DOME VALVE ASSY 4 ea consignee2dgp 180
7 M5673000008 200 NB DISCHARGE VALVE ASSY 5 ea consignee2dgp 180

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

GST compliant invoice naming consignee with consignee GSTIN

6

Nil-Deviation certificate (Attachment 1)

7

Declaration by MSE bidder (Attachment 5)

8

Declaration w.r.t. Single bid (Attachment 9)

9

MII (Make in India) certificate by OEM

10

Techno-commercial offer with required annexures as per ATC

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for the Bardhaman security equipment tender submission?

Bidders must attach PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and ensure invoicing to consignee bears the consignee GSTIN. Include Nil-Deviation certificate, MSE declaration, single bid declaration, and Make in India OEM certification if not the OEM.

How does the 25% option clause affect delivery timelines in this tender?

The purchaser may increase or decrease quantity by up to 25% at contracted rates. Delivery time is recalculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days, and can extend to the original delivery period during the option exercise.

What inspection is required for items under this tender in Bardhaman?

Pre-Dispatch Inspection applies to items M5673000008 and M5673000007 per approved QP; other items undergo visual inspection at NSPCL Stores upon receipt with documents submitted by the vendor.

Which warranty terms apply to supplied items in this procurement?

Items carry a warranty for either 18 months or 12 months from the date of supply or use, whichever occurs first, covering poor workmanship or manufacturing defects.

What is the estimated contract value for the Bardhaman tender and payment approach?

Estimated value is ₹925,940.24. GST will be reimbursed per actuals or the lower applicable rate; payment terms align with standard procurement but explicit payment schedules are not stated.

How to obtain Make in India certification for this NTPC Sail Power procurement?

If bidding as a non-OEM, include an MII certificate from the OEM; OEM must provide necessary certifications to validate domestic manufacturing compliance for the tender.