GEM

Airports Authority Of India Maintenance Tender for Air Conditioners & Water Purification Systems Meghalaya 2025

Bid Publish Date

12-Dec-2025, 7:01 pm

Bid End Date

02-Jan-2026, 11:00 am

EMD

₹30,420

Value

₹10,13,974

Location

RI BHOI , MEGHALAYA

Progress

Issue12-Dec-2025, 7:01 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Scope includes annual maintenance for AIR CONDITIONER and potable water purification systems (RO/UV based) under Package-4
  • • Estimated contract value ₹10,13,974.00; EMD ₹30,420.00
  • • Quantity/duration can be increased up to 25% before and after contract issuance
  • • Excess settlement option allows additional invoiced charges within a defined percentage with proper documentation
  • • Location-specific context: RI BHOI, Meghalaya 793101; local service delivery implications
  • • No BOQ items listed; emphasis on ongoing maintenance rather than new equipment procurement
  • • No explicit technical specifications provided in tender data; AMC-focused requirements

Categories 22

CHEMICAL INTERMEDIATES SURVIVAL TREATMENT OF DRINKING WATER WATER DISPENSER DRINKING WATER SYSTEM NON CONVENTIONAL WTP WATER VENDING MACHINE AIR CONDITIONER SERVICES WATER PURIFIER AND RO PLANT DESALINATION NON CONVENTIONAL FILTER WATER LEVEL RECORDER LABORATORY WATER PURIFICATION EQUIPMENT REVERSE OSMOSIS PLANT ALCOHOLS WATER FILTERS WATER TREATMENT CONSUMABLES NON CONVENTIONAL WATER TREATMENT WATER PURIFICATION WATER TREATMENT PLANT FLOUR MILL

Tender Overview

The Airports Authority Of India, operating at RI BHOI, MEGHALAYA 793101, invites bids for annual maintenance services covering AIR CONDITIONER units and potable water purification and conditioning systems (RO/UV based) under Package-4. Estimated contract value is ₹10,13,974.00 with an EMD of ₹30,420.00. The procurement targets ongoing basic servicing across the specified systems, with no BOQ items listed. A notable feature is the Buyer’s option to adjust contract quantity or duration by up to 25% both pre- and post-issuance of the contract. An excess settlement facility allows service providers to include additional charges up to a defined percentage of item-level totals, subject to documented justification.

Technical Specifications & Requirements

  • Product/Service: Annual Maintenance Service for Air Conditioners and Potable Water Purification Systems (RO/UV based) under Package-4.
  • Quantity/Value details: Estimated value ₹10,13,974.00; EMD ₹30,420.00.
  • Location: RI BHOI, Meghalaya 793101; environment and scope tailored to local facilities.
  • Standards/Requirements: No explicit technical specifications listed in the tender data; emphasis on maintenance scope and service delivery rather than equipment upgrades.
  • Contractual nuance: Quantity/Duration adjustment up to 25%; Excess settlement option for invoicing with mandatory supporting documents.
  • Experience/Qualification: Not specified in the data; bidders must align with general AMC capability and regulatory compliance.

Terms, Conditions & Eligibility

  • EMD: ₹30,420.00 mandatory with bid submission.
  • Quantity/Duration adjustment: Allowed up to 25% at contract issue and post-issuance.
  • Excess settlement: Service providers may claim additional charges up to the specified percentage; required to declare applicability at invoice creation with supporting documents.
  • BOQ: No items listed; scope centers on maintenance services rather than a fixed equipment list.
  • Compliance: General AMC terms; no explicit payment terms or delivery timelines disclosed in the data.

Key Specifications

  • Product/service: Annual Maintenance Service for AIR CONDITIONERS and Potable Water Purification Systems (RO/UV based)

  • Estimated value: ₹10,13,974.00

  • EMD: ₹30,420.00

  • Location: RI BHOI, Meghalaya 793101

  • Contractual flexibilities: 25% quantity/duration adjustment; excess settlement option with supporting documents

Terms & Conditions

  • EMD of ₹30,420 required with bid submission

  • Contract quantity or duration can be increased up to 25%

  • Excess settlement facility allows additional charges with documentation

Important Clauses

Payment Terms

Not explicitly defined in the tender data; standard AMC terms would apply per contract, with invoicing aligned to service milestones or monthly AMC cycles.

Delivery Schedule

Not specified; AMC implies ongoing maintenance cadence rather than one-time delivery.

Penalties/Liquidated Damages

Not specified in provided terms; typical government AMC would include penalties for non-performance, to be detailed in the ATC/contract.

Bidder Eligibility

  • Must have valid GST registration

  • Demonstrated AMC experience in air conditioning and water purification systems

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating AMC-related work (if available)

4

Financial statements or balance sheet for the last financial year

5

EMD submission proof (online payment or DD/Bank guarantee as applicable)

6

Technical bid documents showing AMC capabilities

7

OEM authorizations or service certifications (if any)

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for the Airports Authority of India AMC tender in Meghalaya

Bidders must submit bid with EMD ₹30,420.00 and provide GST, PAN, and financial statements. The contract allows up to 25% quantity/duration adjustment and includes an excess settlement option with documented justification. Ensure AMC experience for ACs and RO/UV water systems and include OEM authorizations if required.

What documents are required for the AAI package-4 maintenance tender in Meghalaya

Submit GST, PAN, experience certificates, financial statements, and EMD proof. Include technical bid documents showing AMC capability for ACs and water purification systems. Provide OEM authorizations if applicable and ensure compliance with general contracting terms and local regulatory requirements.

Which systems fall under this tender for maintenance in Meghalaya

The scope covers Air Conditioners and Potable Water Purification Systems (RO/UV based) under Package-4. The contract emphasizes basic servicing and ongoing maintenance rather than procurement of new equipment, with no BOQ items listed.

What is the estimated contract value and EMD for the Meghalaya AMC tender

The estimated contract value is ₹10,13,974.00 and the mandatory EMD is ₹30,420.00. Bid submission must include EMD along with standard corporate documents to participate in the tender.

What are the key quantity/duration flexibilities in the AAI tender

The buyer offers up to 25% adjustment to contract quantity or duration either at issue or afterward. Bidders must accept revised quantities or durations if invoked within this limit, ensuring alignment with delivery capacity and service planning.

How does the excess settlement clause affect bidding for this maintenance tender

Excess settlement allows claiming additional charges up to the specified percentage of the item-level total, provided mandatory supporting documents are submitted during invoice generation. The total invoiced amount must stay within the agreed limit.