Indian Army Replacement & Repair Parts Tender 2026 Department of Military Affairs - 15 Vehicle Components with Option Clause 25% 2026
Indian Army
NAINITAL, UTTARAKHAND
Posted:
30 January 2026
Closed:
9 February 2026
GEM
GEM
Indian Army Replacement Services Tender Jammu 2025: Engine Oil, Battery, Brake Shoe, Air Filter Replacement - 25% Quantity Option
Bid Publish Date
29-Nov-2025, 5:20 pm
Bid End Date
09-Dec-2025, 6:00 pm
Location
Progress
Issue29-Nov-2025, 5:20 pm
Technical12-Aug-2025, 1:11 pm
Financial
AwardCompleted
Quantity
11
Category
Replacement of Engine Oil
Bid Type
Two Packet Bid
Categories
29
AGITATORS FILTER CANDLES BRAKE AMC OF WINDOW AIR CONDITIONER AMC OF SPLIT AIR CONDITIONER COMPRESSED AIR GLUCOMETER AMC OF HEAT VENTILATING AIR CONDITION BREAK GEAR AMC OF WINDOW AC MAINTENANCE FOR AIR CONDITIONER PLANT RING LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT BATTERY ENGINE OIL VEHICLE BATTERIES ENGINE MOBIL OIL WIRE LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT TURBINE PUMPS LABOUR ROUTINE MAINTENANCE
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for vehicle maintenance and parts replacement in Jammu, Jammu & Kashmir (PIN 180001).Procurement covers replacement of engine oil, self motor, battery, seat covers, brake shoes, clutch wire, air filter, chain spray, carburetor cleaning, O rings, and associated labour charges. The BOQ lists 11 items, but item-level quantities are not disclosed. The scope targets on-site maintenance and component replacement for serviceability and reliability in a military logistics context. A notable requirement is that only locally participating vendors are eligible to bid, reinforcing regional capacity and rapid delivery.
Key differentiators include the option clause allowing up to 25% quantity adjustment at contracting and during the currency of the contract, with proportional delivery time adjustments. The delivery period mechanics reference a last-date delivery trigger and a minimum 30-day extension, supporting flexible procurement amid fluctuating demand. This tender emphasizes cost-effective, timely maintenance by authorized local suppliers within Jammu region.
Technical Specifications & Requirements
- Replacement items: engine oil, self motor service, battery, seat covers, brake shoes, clutch wire, air filter, carburetor cleaning, O rings; Labour charges for servicing.
- Location: Jammu, Jammu & Kashmir; on-site maintenance implied (labour included).
- Quantity/Value: Not disclosed; 11 items in BOQ; no explicit EMD/estimate provided.
- Eligibility: Not specified beyond “ONLY PARTICIPATED LOCAL VENDOR.”
- Delivery: Option clause permits up to 25% quantity change; delivery period linked to last date of original delivery order with minimum 30 days extension.
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders should verify during bid submission.
- Delivery: Option-based quantity variation up to 25%; extension mechanics calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
- Documents: Required local vendor status and standard compliance; OEM authorizations and technical bids likely required though not detailed here.
- Payment: Terms not disclosed in the provided data; bidders should confirm payment schedule in offer documents.
- Restrictions: Only local vendors can participate; confirm geographic eligibility at bid stage.
Key Specifications
-
Product/service names: engine oil replacement, battery replacement, brake shoe replacement, clutch wire replacement, air filter replacement, carburetor cleaning, O ring replacement, seat cover replacement, chain spray, labour charges
-
Quantities/values: 11 items in BOQ; exact quantities not disclosed
-
Standards/compliance: Not specified; emphasize local vendor eligibility and standard maintenance capability
-
Delivery: 25% quantity variation allowed; delivery period starts from the last date of original delivery order
-
Warranty/after-sales: Not specified in data; bidders should seek clarification during bid submission
Terms & Conditions
-
Option clause allows 25% quantity increase during contract
-
Only local vendors may participate in bidding
-
Delivery reduces to last-date trigger with minimum 30 days extension
Important Clauses
Payment Terms
Not specified; bidders must confirm payment schedule and milestones in the bid terms.
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in provided data; bidders should verify LD provisions in official bid documents.
Bidder Eligibility
-
Only local vendors residing in Jammu & Kashmir or within the specified procurement region
-
Proven experience in vehicle maintenance and replacement parts
-
Ability to supply engine oil, batteries, brake components, and related labour
Documents 4
GeM-Bidding-8649366.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
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Bill of Quantities (BOQ)
11 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Replacement of Engine Oil | Replacement of Engine Oil | 1 | ltr | consigneegep | 45 |
| 2 | Replacement of Self Motor | Replacement of Self Motor | 1 | nos | consigneegep | 45 |
| 3 | Replacement of battery | Replacement of battery | 1 | nos | consigneegep | 45 |
| 4 | Replacement of Seat Cover | Replacement of Seat Cover | 1 | job | consigneegep | 45 |
| 5 | Replacement of Brake Shoe | Replacement of Brake Shoe | 1 | nos | consigneegep | 45 |
| 6 | Replacement of Clutch wire | Replacement of Clutch wire | 1 | nos | consigneegep | 45 |
| 7 | Replacement of Air Filter | Replacement of Air Filter | 1 | nos | consigneegep | 45 |
| 8 | Chain Spray | Chain Spray | 1 | job | consigneegep | 45 |
| 9 | Carburetors Clean | Carburetors Clean | 1 | job | consigneegep | 45 |
| 10 | Replacement of O Ring | Replacement of O Ring | 1 | nos | consigneegep | 45 |
| 11 | Labour Charges | Labour Charges | 1 | job | consigneegep | 45 |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar maintenance works
4
Financial statements (last 2-3 years)
5
EMD/Security deposit documents (if applicable in full tender terms)
6
Technical bid documents demonstrating capability for vehicle maintenance
7
OEM authorizations for replacement parts (where applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S MAHADEV ENTERPRISES Under PMA | - | 08-12-2025 13:11:21 | Qualified |
| 2 | MANHOTRA REFRIGERATION & ELECTRICAL WORKS Under PMA | - | 08-12-2025 16:10:44 | Qualified |
| 3 | SHARMA ELECTRICALS & ENGG. WORKS Under PMA | - | 08-12-2025 18:09:25 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHARMA ELECTRICALS & ENGG. WORKS(MSE)( MSE Social Category:General ) Under PMA | ₹7,700 | Item Categories : Replacement of Engine Oil,Replacement of Self Motor,Replacement of battery,Replacement of Seat Cove |
| L2 | MANHOTRA REFRIGERATION & ELECTRICAL WORKS (MSE)( MSE Social Category:OBC ) Under PMA | ₹8,200 | Item Categories : Replacement of Engine Oil,Replacement of Self Motor,Replacement of battery,Replacement of Seat Cove |
| L3 | M/S MAHADEV ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | ₹8,500 | Item Categories : Replacement of Engine Oil,Replacement of Self Motor,Replacement of battery,Replacement of Seat Cove |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army maintenance tender in Jammu 2025?
Bidders must be local to Jammu, demonstrate maintenance capability for engine oil, battery, brakes, air filters, and related labour. Prepare GST, PAN, experience certificates, financials, OEM authorizations, and technical bid. Ensure participation complies with the 25% quantity option and confirm delivery terms during submission.
What documents are required for the Jammu Army tender submission?
Submit GST certificate, PAN card, 2-3 years of financials, experience certificates for similar maintenance work, EMD/Security deposit documents if applicable, technical compliance certificates, and OEM authorizations for replacement parts. Ensure local vendor eligibility is demonstrated in the submission.
What are the key technical items in the Jammu maintenance BOQ?
Items include engine oil replacement, self motor service, battery replacement, seat cover replacement, brake shoe replacement, clutch wire replacement, air filter replacement, carburetor cleaning, O rings, and associated labour charges. Exact quantities are not disclosed in the data provided.
What is the delivery extension rule for quantity variation in this tender?
If quantity is increased by up to 25%, the delivery period extends as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may further extend to the original delivery period during option execution.
Are there any special eligibility criteria for local vendors in this Jammu tender?
Yes, only participated local vendors are eligible. Ensure compliance with local procurement policies, demonstrate capability for on-site maintenance, and provide OEM authorizations where replacements require brand-specific parts.
What are the payment terms for the Jammu Army maintenance contract?
The provided data does not specify payment terms. Bidders should verify payment milestones, lead times, and any advance or milestone payments in the official bid documents during submission.
What are the essential replacement items covered under this Army tender?
Essential items include engine oil, battery, brake shoes, clutch wire, air filter, seat covers, carburetor cleaning, O rings, and associated labour charges. Suppliers should be prepared to supply both parts and mechanical labour for maintenance.
How to ensure compliance with local vendor requirements in this bid?
Submit proof of local presence in Jammu, along with experience in vehicle maintenance and acceptance of local procurement terms. Include OEM authorizations for branded parts and demonstrate capability to perform on-site servicing as required.
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Documents 4
GeM-Bidding-8649366.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS