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Banaras Hindu University EOS COMPLETE SYSTEM Tender Banaras Uttar Pradesh 2026 - Inland LC 100% Order Value

Bid Publish Date

17-Jan-2026, 11:32 pm

Bid End Date

09-Feb-2026, 5:00 pm

Location

VARANASI , UTTAR PRADESH

Progress

Issue17-Jan-2026, 11:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • No published BOQ or technical specifications; rely on ATC and option clause terms
  • • Quantity flexibility up to 25% during and in-currency of contract
  • • Inland Letter of Credit for 100% order value; 75% on shipping documents, 25% post-installation
  • • 3% performance security to be valid through warranty period
  • • Delivery period calculations: (increased/original quantity) × original period; minimum 30 days
  • • Installation and commissioning certificate from user unit required for final payment
  • • Organization: Banaras Hindu University, Department of Higher Education, EOS COMPLETE SYSTEM category
  • • No explicit EMD amount or BOQ items published in current data

Tender Overview

Banaras Hindu University invites bids for an EOS COMPLETE SYSTEM under the Department of Higher Education, located in Banaras, Uttar Pradesh. The tender references an adaptable quantity framework allowing +/-25% variation during contract execution. Key financial mechanics include an Inland Letter of Credit (LC) for 100% order value and a 75% payment against shipping documents, with the remaining 25% after installation, commissioning, and a 3% performance bank guarantee. The procurement prioritizes a seamless installation and user certification, with delivery timelines aligned to the original delivery period and potential extensions. This opportunity targets suppliers capable of end-to-end system delivery, installation, and post-installation support within BHU’s governance framework.

Technical Specifications & Requirements

  • No formal technical specifications or BOQ items are published.
  • The ATC terms specify a flexible order quantity up to 25% during and after contract award.
  • Payment structure emphasizes LC-based upfront coverage (100%), with post-installation payment contingent on satisfactory commissioning.
  • A 3% performance security bond is required, valid through the warranty period, evidenced by an installation certificate from the user unit.
  • Delivery timing references the last date of the original delivery order; time extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • The tender assigns responsibility to bidders to comply with option clause, installation, and commissioning standards.

Terms & Eligibility

  • EMD/Financial security: Not expressly stated in available data; bidders should anticipate standard T&C requirements for BHU tenders.
  • Payment terms: Inland LC for 100% order value; 75% payment on shipping documents; 25% on satisfactory installation, plus a 3% performance security.
  • Delivery & installation: Extended delivery time calculations as per option clause; installation certificate required.
  • Quantity flexibility: Up to 25% order quantity variation during contract period.
  • Compliance with BHU at the time of contract execution is mandatory; bidders must accept option clause and associated time extensions.

Key Specifications

  • EOS COMPLETE SYSTEM: no detailed specs available in BOQ

  • Quantity flexibility: 25% up/down during contract

  • Payment: Inland LC for 100% order value; 75% against shipping documents; 25% after installation

  • Performance security: 3% of total order value, valid through warranty

  • Delivery time extension: (increased quantity ÷ original quantity) × original delivery period, min 30 days

Terms & Conditions

  • Option clause allows +/-25% quantity variation during contract

  • Inland LC payments with 75% on shipping documents and 25% after installation

  • 3% performance security required, valid through warranty period

  • Delivery extension formula based on quantity changes with min 30 days

  • Installation certificate is required for final payment clearance

Important Clauses

Payment Terms

Inland Letter of Credit for 100% order value; 75% payment against shipping documents; 25% after satisfactory installation with Bank Guarantee of 3% of total order value, valid through warranty period; updated offline via bulk GeM updates.

Delivery Schedule

Delivery period starts from the last date of original delivery order; option clause allows extension; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD not explicitly stated in provided data; assumes standard BHU terms as per T&Cs; bidders should verify during bid submission.

Bidder Eligibility

  • Experience in supplying/installing similar EOS systems to government/educational institutions

  • Financial capability to mobilize 100% LC coverage with 3% performance security

  • Compliance with installation and commissioning requirements and ability to provide post-installation support

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

Experience certificates in similar EOS system deployments

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documents as per tender terms

6

Technical bid documents and compliance certificates (if any)

7

OEM authorizations or channel partner agreements (if applicable)

8

Installation certificates or prior installation references

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the EOS complete system tender in Banaras BHU 2026?

Bidders should prepare GST and PAN, experience certificates for similar projects, financial statements, EMD documents, OEM authorizations if applicable, and technical compliance submissions. The procurement uses inland LC for 100% value, with 75% payment on shipping documents and 25% after installation.

What documents are required for the BHU EOS system bid in Banaras 2026?

Submit GST registration, PAN card, last 2-3 years of financial statements, experience certificates for similar deployments, EMD, installation certificates, OEM authorizations, and technical bid documents. Ensure installation and commissioning certificates are ready for final payment eligibility.

What are the payment terms for the BHU EOS system procurement 2026?

Payment is via Inland LC for 100% order value; 75% paid on presentation of original shipping documents; 25% after satisfactory installation, commissioning, and submission of a 3% performance security valid through warranty.

What is the delivery time framework for BHU EOS system tender in Banaras?

Delivery timing starts from the last date of the original delivery order. The option clause allows up to 25% quantity variation, with delivery extensions calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the installation requirements for the BHU EOS system procurement 2026?

Post-installation satisfactory commissioning is required to release 25% payment. An installation certificate issued by the user unit is mandatory, and a 3% performance security must be in place for the warranty period.

What is the role of the 3% performance security in BHU tender 2026?

A 3% of total order value performance security must be provided as a Bank Guarantee, valid through the warranty period, and tied to the installation certificate issued by the user unit to enable final payment.

What happens if the order quantity changes in the BHU EOS tender 2026?

The purchaser may increase/decrease quantity by up to 25% of the bid quantity at contract placement, and up to 25% during the currency at contracted rates, with delivery time adjustments per the option clause.

Are BOQ items or technical specifications published for BHU EOS system tender?

No formal BOQ items or detailed technical specifications are published in the provided data. Bidders should rely on the ATC clauses, option terms, and installation/commissioning expectations to frame their technical and commercial responses.

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