HPCL Filter Element Tender Procurement 2026 - Indian Government Supplier HPCL Line Item 1 F/132V102/104
Bid Publish Date
04-Sep-2026, 10:16 am
Bid End Date
14-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the FILTER ELEMENT line item 1 (designation FLTR F/132V102/104). The tender lacks published BOQ items and explicit quantities or value. The document confirms an option clause allowing up to 25% quantity variation at contracted rates, with delivery time adjustments based on original periods. The ATC mandates a vendor Declaration & Contact Details submission. Location details are not disclosed in the tender data, and the procurement appears to target bulk replacement filters for HPCL operations. The opportunity is defined by HPCL’s public procurement framework with a focus on supplier compliance and impact on ongoing operations.
Technical Specifications & Requirements
- Primary product: FILTER ELEMENT (Line Item 1: FLTR F/132V102/104)
- BOQ: Total Items reported as 0 (no itemized quantities published)
- Standards/ Certifications: Not specified in the document; ATC references vendor declaration requirements
- Delivery/Timeline: Delivery period adjustments tied to the original delivery order; additional time calculation linked to quantity variation formula
- Special clauses: Purchase preference for MSEs as per government policy; bidders must be manufacturers for goods bids or service providers for services; option to match price within L-1+15% margin
- Documentation: Declaration & Contact Details format required; ATC attachments referenced as mandatory
- Implication: Minimal technical detail necessitates close alignment with HPCL ATC for final specs and delivery milestones.
Terms, Conditions & Eligibility
- Quantity/Value: Up to 25% quantity variation allowed during contract execution; extended period adjustments as per clause
- Purchase Preference: MSE priority if bidder is manufacturer or service provider; price matching within L-1+15%
- EMD/Fees: EMD amount not disclosed in the visible data; bidders must consult ATC for submission specifics
- Delivery: Delivery window linked to original delivery order; extended period determined by the formula (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days
- VendorCompliance: Declaration & Contact Details required; adherence to HPCL ATC terms; no explicit warranty or SLA published here
- Eligibility: Manufacturer status for goods bids; proper documentation and certification per ATC to participate
Key Specifications
-
- Product name: FILTER ELEMENT
-
- Line Item: FLTR F/132V102/104
-
- BOQ items: Total items = 0 (no published quantities)
-
- Standards: Not specified in tender data
-
- Certifications: Not specified; ATC may require vendor declarations
-
- Delivery terms: Based on original delivery order; extension via option clause with minimum 30 days
-
- Commercial: 25% quantity variation permitted; L-1 price matching within +15% margin
-
- Eligibility: Manufacturer for goods bids; service providers for services per MSE policy (if applicable)
Terms & Conditions
-
Option clause enabling up to 25% quantity variation during and after contract
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MSE purchase preference applicable if bidder is the manufacturer (goods) or service provider (services)
-
ATC requires Declaration & Contact Details; other vendor documentation to be submitted
Important Clauses
Purchase Preference (Centre)
MSE-based preference; manufacturer status required for goods bids; price matching within L-1+15% margin if applicable
Delivery Schedule
Delivery period calculated from original delivery order; extended period proportional to quantity change with a minimum of 30 days
Payment Terms
Not disclosed in the tender text; ATC may specify payment terms in final contract
Bidder Eligibility
-
Manufacturer of offered filter elements for goods bids (per MSE policy)
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Service provider eligibility if bidding on services per MSE policy
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Submission of Declaration & Contact Details per HPCL ATC
Tender Data
Bid Details
Quantity
10000
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LINE ITEM 1[ FILTER ELEMENT, FLTR, F/132V102/104]
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
21
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
730
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 10000 | 730 | - |
Authority Records
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Documents 5
GeM-Bidding-9843121.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
Declaration & Contact Details as per HPCL ATC format
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar filter element supply
Financial statements (audited if available) showing financial stability
EMD submission documents (as per ATC, not disclosed in tender text)
Technical bid documents demonstrating product conformity
OEM authorizations / manufacturer credentials (as applicable)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL filter element tender 2026 in India
Bidders must submit Declaration & Contact Details per HPCL ATC, plus GST, PAN, and experience certificates. Provide financial statements and OEM authorizations if applicable. Ensure compliance with MSE preference conditions and prepare for potential quantity variation up to 25% with pricing adjustments. Follow ATC for submission steps.
What documents are required for HPCL filter element procurement
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD submission, technical bid, OEM authorizations, and the mandatory Declaration & Contact Details as per HPCL ATC. Ensure all are current and match bidder’s information.
What are the technical specifications for HPCL FLTR F/132V102/104
Technically, the tender lists FILTER ELEMENT line item FLTR F/132V102/104 but provides no published quantitative specs. Bidders should rely on OEM datasheets and HPCL ATC to confirm dimensional tolerances, material grade, and compatibility with HPCL systems before submission.
When is delivery expected for HPCL filter element bid
Delivery timing is tied to the last date of the original delivery order; extended time is calculated via the option clause as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the EMD requirement for HPCL procurement
EMD amount is not disclosed in the tender text; bidders must refer to the HPCL ATC for exact EMD value, mode of payment, and submission format in the final bid.
How does MSE purchase preference apply to HPCL filter element
If you are an MSE and the bid is for goods, you must be the manufacturer to qualify for preference; if within L-1+15% margin, MSE sellers may match the price and be awarded the contract for the eligible portion.
What documents are needed to prove eligibility for HPCL bid
Eligibility requires manufacturer or service provider proof per MSE policy, Declaration & Contact Details, GSTIN, PAN, experience in similar supply, and financial capability; ensure regulatory and OEM authorizations are included as applicable.