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Indian Army Office Stationery Tender Utarlai Rajasthan 2026 IS 550 Compliant Supplies

Bid Publish Date

02-Feb-2026, 10:55 am

Bid End Date

12-Feb-2026, 6:00 pm

Location

BARMER , RAJASTHAN

Progress

Issue02-Feb-2026, 10:55 am
AwardPending
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Quantity

3266

Category

Ball Pen Black

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a bulk office stationery and related supply package, including items such as pens, papers, envelopes, tapes, clips, folders, and assorted office consumables. Estimated value and quantities are not specified; however, the contract covers 73 BoQ items with delivery to GE (AF) Utarlai. The procurement emphasizes a wide spectrum of generic office items with a single supplier able to meet timely delivery and packaged packing standards. A pre-bid interaction and OEM authorization are highlighted as differentiators, with strict dispatch packing and delivery terms to minimize transit risk.

Technical Specifications & Requirements

  • Product categories include: Ball Pens (Black/Blue/Red), Binder Clips (19mm/32mm/41mm Strong Grip), Blank CD-R, Bond Paper JK, Casio Calculators, Carbon Paper, Cello Tape (24mm/48mm), Colour Flags, Cotton White, Dak Folder (Leather), DVD/CD-RW, Laminated Envelopes (11x5, 14x10, 16x12), Erasers, Fevicol 500g, File Covers (Printed as per sample), Gel Pens (Blue/Green/Red), Highlighters, Notepads, Sticky Pads, Packing Tape, Paper Cutters, Push Pins, Pencils (HB/Cell), Permanent Markers, Plastic Dori/Scale, Spice/Knife Accessories, Attendance Registers, Scales, Shredders (if any), Staples, Clips, Xerox Papers (A3/A4), Plotter Papers, Whitener, Paper Clips, Cloth Table Covers, Hole Punches, Fevistick, Dusting Cloths, Water Jug, Stamp Pads, etc.
  • No explicit numerical specs are published in the tender data; the BOQ lists 73 items with unspecified quantities.
  • Delivery terms require packaging and delivery to GE (AF) Utarlai; outstation suppliers must pack properly and confirm receipt; no insurance charges are paid by the department. Delivery window: stores to be delivered within 10 days, with extension allowed under written intimation.

Terms, Conditions & Eligibility

  • EMD details: Not specified in the data; bidders must comply with option clause allowing up to 25% quantity variation at contracted rates.
  • Pre-bid participation and OEM authorization in the same category are required.
  • Police verification certificate (not older than 1 year) and working capital certificate are mandatory.
  • Audit with UDIN (last three years) and brand declaration plus warranty certificates on bidder’s letterhead.
  • Delivery to GE (AF) Utarlai within 10 days; extension possible with written notice; no separate transit insurance by department.

Key Specifications

  • Office stationery categories: pens, paper, envelopes, tapes, clips, folders, labels, and related consumables

  • Delivery location: GE (AF) Utarlai, with 10-day delivery window from order date

  • Packaging: proper packing for outstation suppliers; damage not liable to GE (AF) Utarlai

  • No separate insurance charges paid by department; risk of transit losses borne by supplier unless due to department fault

  • Option clause: quantity may be increased/decreased by up to 25% at contracted rates

  • BOQ items: 73 total; specific quantities not disclosed in data

Terms & Conditions

  • Delivery to GE (AF) Utarlai within 10 days with written extensions if delays occur

  • Up to 25% quantity variation at contracted rates during and after contract

  • Mandatory pre-bid interaction, OEM authorization, and police verification within 1 year

Important Clauses

Payment Terms

No explicit payment terms listed; delivery-inclusive charges to be quoted; no department-insured transit; balance terms to be mutually agreed

Delivery Schedule

Delivery within 10 days; extensions possible only via written communication and justification; additional time formula for increased quantity applies

Penalties/Liquidated Damages

LD provisions are not detailed; extension allowed with written notice; non-performance penalties to be defined in contract

Bidder Eligibility

  • Participation in pre-bid interaction at the buyer location

  • OEM authorization in the same category if applicable

  • Police verification and working capital certificates compulsory

Documents 4

GeM-Bidding-8871646.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 73 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball Pen Black Ball Pen Black Reynolds/cello/doms 5 pkt offgbsoutarlai 20
2 Ball Pen blue Ball Pen blue Reynolds/cello/doms 14 pkt offgbsoutarlai 20
3 Ball Pen Red Ball Pen Red Reynolds/cello/doms 6 pkt offgbsoutarlai 20
4 Binder clip 19 mm Strong Grip Binder clip 19 mm Strong Grip 33 pkt offgbsoutarlai 20
5 Binder clip 32 mm Strong Grip Binder clip 32 mm Strong Grip 21 pkt offgbsoutarlai 20
6 Binder clip 41 mm Strong Grip Binder clip 41 mm Strong Grip 17 pkt offgbsoutarlai 20
7 Blank CD-R Blank CD-R HP/Writex 15 nos offgbsoutarlai 20
8 Bond paper JK Bond paper JK 3 ream offgbsoutarlai 20
9 Calculator Casio Calculator Casio 22 nos offgbsoutarlai 20
10 Carbon paper 100 Sheet good quality Carbon paper 100 Sheet good quality 21 pkt offgbsoutarlai 20
11 Cello Tape 24 mm good quality Cello Tape 24 mm good quality 59 nos offgbsoutarlai 20
12 Cello Tape 48 mm good quality Cello Tape 48 mm good quality 35 nos offgbsoutarlai 20
13 Colour flag Oddy Colour flag Oddy 79 pkt offgbsoutarlai 20
14 Cotton white Latha good quality Cotton white Latha good quality 100 mtr offgbsoutarlai 20
15 Dak folder leather good quality Dak folder leather good quality 12 nos offgbsoutarlai 20
16 DVD CD RW DVD CD RW HP/Writex 53 nos offgbsoutarlai 20
17 Enevelope 11 x 5 inch Inner laminated with cloth Enevelope 11 x 5 inch Inner laminated with cloth 80 nos offgbsoutarlai 20
18 Enevelope 14 x 10 Inner laminated with cloth Enevelope 14 x 10 Inner laminated with cloth 40 nos offgbsoutarlai 20
19 Enevelope 16 x 12 inch Inner laminated with cloth Enevelope 16 x 12 inch Inner laminated with cloth 20 nos offgbsoutarlai 20
20 Eraser Eraser Natraj/Apsara 54 pkt offgbsoutarlai 20
21 Fevicol Tube 500 Gm Pidilite Fevicol Tube 500 Gm Pidilite 10 btl offgbsoutarlai 20
22 File cover Printed as per sample File cover Printed as per sample 710 nos offgbsoutarlai 20
23 Gel Pen Blue Gel Pen Blue Fair/Hayman/Montex 27 pkt offgbsoutarlai 20
24 Gel pen green Gel pen green Fair/Hayman/Montex 21 pkt offgbsoutarlai 20
25 Gel Pen Red Gel Pen Red Fair/Hayman/Montex 24 pkt offgbsoutarlai 20
26 Highlighter Pen Highlighter Pen Luxer/Apsara/Nataraj 62 nos offgbsoutarlai 20
27 Notepad 2 x 3 inch sticky pad Oddy Notepad 2 x 3 inch sticky pad Oddy 12 nos offgbsoutarlai 20
28 Packing tape brown good quality Packing tape brown good quality 18 roll offgbsoutarlai 20
29 Paper cutter small good quality Paper cutter small good quality 27 nos offgbsoutarlai 20
30 Paper cutter Large good quality Paper cutter Large good quality 27 nos offgbsoutarlai 20
31 Paper Pin T type good quality Paper Pin T type good quality 39 pkt offgbsoutarlai 20
32 Pencil brown Pencil brown Luxer/Apsara/Nataraj 5 pkt offgbsoutarlai 20
33 Pencil cell Pencil cell Durocell/Panasonic 47 nos offgbsoutarlai 20
34 Pencil HB Soft Pencil HB Soft Natraj/Apsara 150 pkt offgbsoutarlai 20
35 Permanent marker black Permanent marker black Doms/Luxor 5 pkt offgbsoutarlai 20
36 Permanent marker blue Permanent marker blue Doms/Luxor 2 pkt offgbsoutarlai 20
37 Plastic Dori good quality Plastic Dori good quality 3 nos offgbsoutarlai 20
38 Plastic scale 1 inch Plastic scale 1 inch Apsara/Nataraj/ Camlin 13 nos offgbsoutarlai 20
39 Poker with plastic hamdle good quality Poker with plastic hamdle good quality 11 nos offgbsoutarlai 20
40 Attendance Register Attendance Register 10 nos offgbsoutarlai 20
41 Register 1 qr Vansh hard cover Register 1 qr Vansh hard cover 22 nos offgbsoutarlai 20
42 Register 2 qr Vansh hard cover Register 2 qr Vansh hard cover 46 nos offgbsoutarlai 20
43 Register 3 qr Vansh hard cover Register 3 qr Vansh hard cover 7 nos offgbsoutarlai 20
44 Register 4 qr Vansh hard cover Register 4 qr Vansh hard cover 24 nos offgbsoutarlai 20
45 Scale steel 01 inch Scale steel 01 inch Apsara/Nataraj/ Camlin 7 nos offgbsoutarlai 20
46 Sharpner Sharpner Natraj/Apsara 53 pkt offgbsoutarlai 20
47 Sketch pen Sketch pen Luxer/Apsara/Nataraj 15 pkt offgbsoutarlai 20
48 stamp pad stamp pad Camlin/Ashoka 12 nos offgbsoutarlai 20
49 Stapler pin large Kangaro Stapler pin large Kangaro 41 nos offgbsoutarlai 20
50 Stapler pin small Kangaro Stapler pin small Kangaro 106 nos offgbsoutarlai 20
51 Stapler Small No 10 Kangaro Stapler Small No 10 Kangaro 30 nos offgbsoutarlai 20
52 Stapler Large No 45 Kangaro Stapler Large No 45 Kangaro 20 nos offgbsoutarlai 20
53 Tag 1 feet long green good quality Tag 1 feet long green good quality 61 bdl offgbsoutarlai 20
54 Tag 0.5 feet small good quality Tag 0.5 feet small good quality 33 bdl offgbsoutarlai 20
55 V7 Pen Black V7 Pen Black 4 nos offgbsoutarlai 20
56 V7 Pen Blue V7 Pen Blue 138 nos offgbsoutarlai 20
57 V7 pen Green V7 pen Green 10 nos offgbsoutarlai 20
58 V7 pen red V7 pen red 19 nos offgbsoutarlai 20
59 Xerox paper A3 size Xerox paper A3 size JK Coper/ Century 5 ream offgbsoutarlai 20
60 Xerox paper A4 JK Xerox paper A4 JK Coper/Century 263 ream offgbsoutarlai 20
61 Xerox Paper FS Size JK Xerox Paper FS Size JK Coper/Century 88 ream offgbsoutarlai 20
62 Plotter Paper Roll 36 inch Plotter Paper Roll 36 inch, 50m & 80 GSM, Oddy 2 roll offgbsoutarlai 20
63 Plotter Paper Roll 24 inch Plotter Paper Roll 24 inch, 50m & 80 GSM, Oddy 2 roll offgbsoutarlai 20
64 Whitener Whitener good quality 37 nos offgbsoutarlai 20
65 Paper Clip U Clip Paper Clip (U Clip) good quality 41 pkt offgbsoutarlai 20
66 Table Green Cloth Table Green Cloth good quality 20 nos offgbsoutarlai 20
67 Punching Machine double Hole Punching Machine (double Hole) Kangaro 5 nos offgbsoutarlai 20
68 Punching Machine single Hole Punching Machine (single Hole) Kangaro good quality 6 nos offgbsoutarlai 20
69 Fevistick 15g Fevistick (15g) good quality 78 nos offgbsoutarlai 20
70 Dusting Cloth Dusting Cloth good quality 84 nos offgbsoutarlai 20
71 Water Jug Water Jug good quality 26 nos offgbsoutarlai 20
72 Dust Pin Plastic Dust Pin (Plastic) good quality 21 nos offgbsoutarlai 20
73 Paper weight Paper weight good quality 28 nos offgbsoutarlai 20

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents

7

OEM authorizations (where applicable)

8

Police verification certificate (not older than 1 year)

9

UDIN-based audit certificate (last three years)

10

Warranty certificates on company letterhead

11

Brand declaration and working capital certificates

12

Delivery packing and delivery receipt confirmations

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army stationery tender in Utarlai 2026?

Bidders must participate in the pre-bid interaction, submit OEM authorizations, provide police verification not older than 1 year, and attach UDIN-audited statements for the last three years. Ensure GST, PAN, and working capital certificates are included with the bid; delivery terms specify 10-day fulfillment to GE (AF) Utarlai.

What documents are required for Indian Army stationery procurement in Utarlai?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documents (if applicable), technical bid, OEM authorization, police verification certificate, UDIN-based audit certificate, brand declaration, and warranty certificates on company letterhead; delivery packing receipts may be requested.

What are the delivery terms for the Utarlai stationery supply contract 2026?

Stores must be delivered within 10 days to GE (AF) Utarlai; if delays occur, written intimation allows reasonable extensions. For increased quantity, an option clause permits up to 25% variation at contracted rates, with additional time calculated per guideline and minimum 30 days.

Which OEM authorizations are needed for the Utarlai bid?

Bidders must provide OEM authorization in the same category if applicable, ensuring that supplies meet item specifications and branding requirements. The authorization confirms authorized distribution and warranty support for the full 73-item BoQ where applicable.

What are the key eligibility criteria for Indian Army stationery suppliers in 2026?

Eligibility includes pre-bid participation, valid GST and PAN, experience certificates, UDIN audit for last three years, working capital certificate, police verification within one year, and warranty certificates. Bidder must not be under liquidation or bankruptcy per ATC conditions.

How to verify delivery packing and insurance requirements for Utarlai?

Outstation suppliers must pack and mark goods for identity; GE (AF) Utarlai bears responsibility only for receipt confirmation; no department insurance charges apply, and transit losses fall on the supplier unless caused by department fault.

What is the scope of items in the BoQ for the Utarlai tender?

The BoQ comprises 73 items covering office stationery like pens, papers, envelopes, tapes, clips, folders, Xerox papers, and related materials; exact quantities are not disclosed in the public data, requiring bidder confirmation during submission.

Are there any penalties for late delivery in this Utarlai tender?

Penalties and LD details are not explicitly specified in the available data; extensions are possible with written justification; contract may include standard government LD clauses to be finalized during agreement formation.

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