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Southern Railway Scanner (V3) Tender India 2025 – Document Feeder, ADF, 200dpi, 75 GSM, On‑Site Warranty

Bid Publish Date

30-Dec-2025, 10:27 am

Bid End Date

14-Jan-2026, 10:00 am

Value

₹1,30,000

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue30-Dec-2025, 10:27 am
AwardPending
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Quantity

5

Bid Type

Single Packet Bid

Categories 1

SCANNER

Tender Overview

Southern Railway invites bids for the supply of a Scanner (V3) (Q2) under Indian Railways procurement. Estimated value ₹130,000 with a focus on document scanning capabilities and on-site warranty. Scope is limited to supply of goods; location is India within the GeM framework. Key differentiators include ADF tray capacity and maximum scan specs required, shaping the bid as a precise, equipment‑level procurement rather than服务-based support.

Technical Specifications & Requirements

  • Scanner Type: Document scanner suitable for high‑volume railway document handling
  • Maximum Scan Size: As per vendor capability to capture standard documents
  • Maximum Optical Resolution: DPI specified in tender; ensure compliance
  • Simplex Colour Scan Speed (200 dpi, feeder): measured in ppm; document feeder performance required
  • Duplex Colour Scan Speed (document feeder): measured in ipm; must meet bid spec
  • Duplex Scanning: Supported with ADF and document handling
  • ADF Tray Capacity (75 GSM): capacity in sheets; must meet or exceed
  • On Site Warranty: duration in years; supplier to provide warranty terms and service

Terms, Conditions & Eligibility

  • Quantity flexibility: up to ±25% variation; delivery period adjusts with added quantity based on the option clause
  • Turnover requirement: average annual turnover over last 3 financial years to be demonstrated; aggregate turnover requirement stated in ATC (5 Crore shown in upload)
  • ATC clauses: warranty certificate to be submitted with supply; aggregate turnover proof and last year financial statements required
  • Delivery and payment terms: delivery period and payment terms as per GeM terms; scope is restricted to supply of goods
  • Documentation: GST, PAN, experience certificates, financial statements, EMD/Security deposit (as applicable) and OEM authorization if required
  • Additional evaluation factors: technical and additional specification parameters may influence evaluation; ensure compliance with ISI/ISO where applicable

Key Specifications

  • Scanner Type: Document scanner suitable for high-volume use

  • Maximum Scan Size: Standard document dimensions supported

  • Maximum Optical Resolution: DPI as per tender; ensure specified resolution

  • Simplex Colour Scan Speed: 200 dpi, Document Feeder, in ppm

  • Duplex Colour Scan Speed: Document feeder, in ipm

  • Duplex Scanning: Supported with ADF

  • ADF Tray Capacity (75 GSM): Number of sheets

  • On Site Warranty: Years as specified in terms

Terms & Conditions

  • EMD: Amount not specified; confirm if required by GeM ATC

  • Quantity variation: ±25% during contract; extended delivery time formula

  • Turnover proof: 3-year average turnover required; 5 Crore aggregate turnover noted in ATC

  • Warranty: On-site warranty to be provided; warranty certificate required

  • Documentation: GST, PAN, experience, financials, and OEM authorization

  • Delivery: Goods supply only; delivery schedule per contract terms

  • Evaluation: Additional specification parameters may influence scoring

Important Clauses

Payment Terms

Payment terms aligned to GeM contract; details to be included in the final purchase order; ensure submission of warranty certificate with supply

Delivery Schedule

Delivery commencement from order date with option clause adjustments; ensure adherence to extended delivery period rules

Penalties/Liquidated Damages

LD provisions apply if delivery or performance deviates from contract terms; reference to GeM ATC must be followed

Bidder Eligibility

  • Minimum average annual turnover of ₹5 Crore as per ATC aggregate turnover

  • Experience in supplying scanners or equivalent document imaging devices

  • GST registration and valid PAN card

  • OEM authorization if required by supplier agreement

  • Compliance with ISI/ISO standards as applicable to scanners

Past Similar Tenders (Historical Results)

5 found

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KENDUJHAR, ODISHA

Posted: 23 September 2025
Closed: 6 November 2025
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Revenue And Disaster Management Department Odisha Scanner (V3) Procurement Odisha 2025 – IS0 9001 Certified, On‑Site Warranty

N/a

SUNDERGARH, ODISHA

Posted: 28 October 2025
Closed: 7 November 2025
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Scanner (V3)

Central Board Of Excise And Customs (cbec)

BANGALORE, KARNATAKA

Posted: 4 December 2025
Closed: 8 December 2025
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Scanner (V3)

South Central Railway

HYDERABAD, TELANGANA

Posted: 15 December 2025
Closed: 25 December 2025
GEM

Scanner (V3)

N/a

ANANTHNAG, JAMMU & KASHMIR

Posted: 18 December 2025
Closed: 29 December 2025
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Integrated Sheet Fed & Flat Bed
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Experience certificates for similar scanner supply

5

OEM authorization or dealer/partner authorization (if applicable)

6

Technical bid documents showing scanner specifications, ADF capacity, DPI, scan speeds

7

EMD/Security deposit documentation (as applicable by GeM ATC)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for a scanner tender in India with ADF features?

Bidders must submit GST, PAN, 3‑year turnover proof, and experience certificates. Provide OEM authorization if required, and demonstrate ADF capacity and DPI specs. Warranty terms must be included with the supply. The GeM portal will include the exact EMD or security deposit requirements.

What documents are required for the Southern Railway scanner tender 2025?

Required documents include GST certificate, PAN, audited financial statements or CA certificate for turnover, experience certificates for similar scanner supply, OEM authorization if applicable, technical bid detailing DPI, scan speeds, ADF capacity, and warranty terms, plus EMD documentation if mandated.

What are the technical specifications for the scanner in this tender?

Specifications include: scanner type for high‑volume document handling, maximum DPI specification, simplex 200 dpi scan speed in ppm, duplex scan speed in ipm, duplex scanning with ADF, and 75 GSM ADF tray capacity. On‑site warranty duration is specified in years.

What is the estimated value and quantity flexibility for this tender?

Estimated value is ₹130,000. The purchaser reserves +/-25% quantity variation at contract placement and during currency; delivery time scales with added quantity using the formula provided, with a minimum 30 days added time.

What are the payment terms and warranty requirements for the scanner supply?

Payment terms follow GeM contract norms; supplier must provide an on‑site warranty certificate. Warranty duration is defined in ATC and contract; ensure to attach warranty documentation with delivery and post‑sale support commitments.

What eligibility criteria ensure participation in the Southern Railway scanner tender?

Eligibility includes minimum 3‑year turnover history, turnover threshold demonstrated via audited statements, GST and PAN validity, experience in similar scanner supply, and OEM authorization if required; additional specification adherence may influence evaluation.

How to verify the required documentation submission on GeM portal?

Prepare and upload each document in the GeM annexures: GST, PAN, turnover certificates, experience letters, OEM authorizations, technical specification sheets, EMD (if applicable), and warranty certificates; ensure the documents reflect last financial year and last three years.