Indian Army Event Management & Support Services Tender Poonch Jammu & Kashmir 2026 ISO 9001 & 45001
Bid Publish Date
09-Oct-2026, 7:17 pm
Bid End Date
19-Oct-2026, 8:00 pm
EMD
₹50,000
Value
₹25,00,000
Location
Progress
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for comprehensive event management and associated services in Poonch, Jammu & Kashmir (PIN 185101). Scope includes advertisement posters, invitation cards with covers, info flyers, sports kit provision, staff hiring for cricket/volleyball/kho-kho/kabaddi, marathon logistics, venue setup, LED display screens, catering for 800 attendees, seating for 1500, decorations, souvenirs, cultural performances, PA and sound systems, water bottles, handicrafts stalls, and artisanal stalls. Estimated value is ₹2,500,000 with an EMD of ₹50,000. Delivery must occur at Tac HQ 15 Kumaon, Mendhar, Poonch. Bidders must meet vendor registration with HQ 16 Corps and provide advance samples prior to bulk manufacturing. Unique requirements include ISO certificates, PF/ESI compliance, and OEM authorization for imported items. The contract emphasizes “Supply, Installation, Testing and Commissioning” of goods and services, with annual turnover criteria and pre-bid product sampling.
Technical Specifications & Requirements
- Standards: ISO 9001, ISO 14001, ISO 45001 certification required for bidder or OEM.
- Delivery Location: All items to be delivered at Tac HQ 15 KUMAON, Mendhar, Poonch, J&K.
- Documentation: GST invoice with GST portal payment screenshot; PF and ESI certificates; OEM authorization for imported items; ISO certificates (9001/14001/45001).
- Pre-bid: Samples must be submitted within 5 days of award; buyer approval or modification list within 5 days post-sample; bulk supply to follow approved sample.
- Scope: Supply, Installation, Testing, Commissioning (S-IT-C) of event infrastructure including LED displays, PA system, stage setup, seating, catering, and stalls.
- OEM/Import: Imported items require an OEM presence in India for after-sales support.
Terms, Conditions & Eligibility
- EMD: ₹50,000 (timely payment as per terms).
- Turnover: Minimum average annual financial turnover (exact figure not stated in data) – bidders must meet HQ corporation turnover expectations.
- Certifications: ISO 9001; 14001; 45001; PF and ESI compliance; GST registration and PAN.
- Delivery Window: All supplies to be delivered to Tac HQ by specified dates; delay adjustments with no LD if buyer delays sample approval.
- ATC Requirements: Pre-bid sample submission; sample approvals; registration in HQ 16 Corps Operation Sadvhavana list.
- Warranty/Support: Post-delivery support through OEM where applicable; after-sales service in India for imported items.
Key Specifications
-
Total items cover 18 categories (ads, invitations, info flyers, sports gear, venue setup, LED screens, catering, seating, decor, souvenirs, performers, PA system, water bottles, stalls, artisans).
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Estimated contract value: ₹2,500,000 with EMD ₹50,000.
-
Delivery location: Tac HQ 15 Kumaon, Mendhar, Poonch, J&K.
-
Pre-bid samples due within 5 days of award; approval or modification within 5 days.
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ISO certifications required: ISO 9001, 14001, 45001; PF/ESI compliance.
-
OEM/imported items require registered Indian office for after-sales service.
-
Scope includes: Supply, Installation, Testing and Commissioning of goods/services.
Terms & Conditions
-
EMD of ₹50,000; GST and PF/ESI compliance required.
-
Pre-bid samples to be submitted within 5 days of award; approval timeline 5 days.
-
Delivery at Tac HQ 15 Kumaon, Mendhar; HQ 16 Corps registration required.
Important Clauses
Payment Terms
Invoices to be uploaded on GeM with GST payment proof; no LD beyond buyer delay in sample approval.
Delivery Schedule
Delivery to Tac HQ 15 Kumaon, Mendhar; schedule adjusted if buyer delays sample approval; bulk supply after sample approval.
Penalties/Liquidated Damages
LD terms not explicitly defined; delays tied to sample approval timeline and buyer's decision.
Bidder Eligibility
-
Registered vendor with HQ 16 Corps Operation Sadvhavana
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ISO 9001, 14001, 45001 certification ( bidder or OEM )
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PF and ESI compliance; GST registration
Tender Data
Bid Details
Quantity
11254
Category
Advertisement Posters
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
12
Past Performance
60 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Advertisement Posters , Invitation Cards with outer cover , Info Flyer for all events , Sports Kits and Prizes , Sports Kits and Staff hiring for Cricket comma Volleyball comma Kho Kho and Kabaddi , Marathon Event and Associated adm prep with the event T Shirts comma Venue setup comma Route marking comma billboards along route , Refreshment for 800 pers , Seating arrangement for 1500 pers , Hiring of LED Display Screens , Refreshment for 500 pers , High Tea for 500 Dignitaries , Venue Decoration with Ballons comma Chunri comma Safa comma Entry and Main Gate , Souvenirs Caps and Shawls for participants of selected pers , Cultural Troupe and Folk performance group , Stage prepareation and PA system hiring incl microphone comma sound and stage set up , Media Kits for media pers , Water Bottles arrangement for all sports events and all major events venue , Handicraft stalls and local artisan hiring for display and setup of 20 artisanal stalls
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 18:00:00
Pre-Bid Venue
Tac HQ 15 KUMAON, Mendhar, Poonch, J&K
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Poonch
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Poonch | Poonch | - | - | 3000 | 15 | - |
Authority Records
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Documents 6
GeM-Bidding-10013491.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Advertisement Posters
Advertisement Posters
Invitation Cards with outer cover
Invitation Cards with outer cover
Info Flyer for all events
Info Flyer for all events
Sports Kits and Prizes
Sports Kits and Prizes
Sports Kits and Staff hiring for Cricket comma Volleyball comma Kho Kho and Kabaddi
Sports Kits and Staff hiring for Cricket comma Volleyball comma Kho Kho and Kabaddi
Marathon Event and Associated adm prep with the event T Shirts comma Venue setup comma Route marking comma billboards along route
Marathon Event and Associated adm prep with the event T Shirts comma Venue setup comma Route marking comma billboards along route
Refreshment for 800 pers
Refreshment for 800 pers
Seating arrangement for 1500 pers
Seating arrangement for 1500 pers
Hiring of LED Display Screens
Hiring of LED Display Screens
Refreshment for 500 pers
Refreshment for 500 pers
High Tea for 500 Dignitaries
High Tea for 500 Dignitaries
Venue Decoration with Ballons comma Chunri comma Safa comma Entry and Main Gate
Venue Decoration with Ballons comma Chunri comma Safa comma Entry and Main Gate
Souvenirs Caps and Shawls for participants of selected pers
Souvenirs Caps and Shawls for participants of selected pers
Cultural Troupe and Folk performance group
Cultural Troupe and Folk performance group
Stage prepareation and PA system hiring incl microphone comma sound and stage set up
Stage prepareation and PA system hiring incl microphone comma sound and stage set up
Media Kits for media pers
Media Kits for media pers
Water Bottles arrangement for all sports events and all major events venue
Water Bottles arrangement for all sports events and all major events venue
Handicraft stalls and local artisan hiring for display and setup of 20 artisanal stalls
Handicraft stalls and local artisan hiring for display and setup of 20 artisanal stalls
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Advertisement Posters | Advertisement Posters | 3,000 | sq ft | adjt15kumaon | 15 | |
| 2 | Invitation Cards with outer cover | Invitation Cards with outer cover | 300 | nos | adjt15kumaon | 15 | |
| 3 | Info Flyer for all events | Info Flyer for all events | 5,000 | nos | adjt15kumaon | 15 | |
| 4 | Sports Kits and Prizes | Sports Kits and Prizes | 1 | job | adjt15kumaon | 15 | |
| 5 | Sports Kits and Staff hiring for Cricket comma Volleyball comma Kho Kho and Kabaddi | Sports Kits and Staff hiring for Cricket comma Volleyball comma Kho Kho and Kabaddi | 1 | job | adjt15kumaon | 15 | |
| 6 | Marathon Event and Associated adm prep with the event T Shirts comma Venue setup comma Route marking comma billboards along route | Marathon Event and Associated adm prep with the event T Shirts comma Venue setup comma Route marking comma billboards along route | 1 | job | adjt15kumaon | 15 | |
| 7 | Refreshment for 800 pers | Refreshment for 800 pers | 800 | nos | adjt15kumaon | 15 | |
| 8 | Seating arrangement for 1500 pers | Seating arrangement for 1500 pers | 1 | job | adjt15kumaon | 15 | |
| 9 | Hiring of LED Display Screens | Hiring of LED Display Screens | 2 | job | adjt15kumaon | 15 | |
| 10 | Refreshment for 500 pers | Refreshment for 500 pers | 500 | nos | adjt15kumaon | 15 | |
| 11 | High Tea for 500 Dignitaries | High Tea for 500 Dignitaries | 500 | nos | adjt15kumaon | 15 | |
| 12 | Venue Decoration with Ballons comma Chunri comma Safa comma Entry and Main Gate | Venue Decoration with Ballons comma Chunri comma Safa comma Entry and Main Gate | 1 | job | adjt15kumaon | 15 | |
| 13 | Souvenirs Caps and Shawls for participants of selected pers | Souvenirs Caps and Shawls for participants of selected pers | 100 | nos | adjt15kumaon | 15 | |
| 14 | Cultural Troupe and Folk performance group | Cultural Troupe and Folk performance group | 1 | job | adjt15kumaon | 15 | |
| 15 | Stage prepareation and PA system hiring incl microphone comma sound and stage set up | Stage prepareation and PA system hiring incl microphone comma sound and stage set up | 1 | job | adjt15kumaon | 15 | |
| 16 | Media Kits for media pers | Media Kits for media pers | 25 | nos | adjt15kumaon | 15 | |
| 17 | Water Bottles arrangement for all sports events and all major events venue | Water Bottles arrangement for all sports events and all major events venue | 1,000 | btl | adjt15kumaon | 15 | |
| 18 | Handicraft stalls and local artisan hiring for display and setup of 20 artisanal stalls | Handicraft stalls and local artisan hiring for display and setup of 20 artisanal stalls | 20 | job | adjt15kumaon | 15 |
Categories
11
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Required Documents
GST registration certificate
GST invoice and GST portal payment confirmation
PAN card
ISO 9001, ISO 14001, ISO 45001 certificates
PF certificate
ESI certificate
OEM authorization (for imported items)
Vendor registration proof for HQ 16 Corps Operation Sadvhavana
Experience certificates for similar events/procurement
Financial statements / turnover documents
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army event management tender in Po
Bidders must meet HQ 16 Corps registration, submit pre-bid samples within 5 days of award, provide ISO 9001/14001/45001 along with PF/ESI, GST registration, and OEM authorizations for imported items. Include delivery plan to Tac HQ 15 Kumaon, Mendhar, and demonstrate turnover viability through audited statements.
What documents are required for PoK event services tender in 2026
Submit GST registration, PAN, ISO 9001/14001/45001 certificates, PF/ESI certificates, OEM authorization for imports, vendor registration proof for HQ 16 Corps, project experience certificates, and financial statements showing turnover sufficiency; include pre-bid sample submission with timelines.
What are the technical specifications for ISO compliance in this tender
Bid must ensure ISO 9001, ISO 14001, and ISO 45001 compliance; supplier or OEM must provide certification; pre-bid samples must align with contract specifications and be approved before bulk production; after-sales support via Indian office for imported items.
When is the sample submission deadline for pre bid in Po
Advance samples must be submitted within 5 days of award; buyer to approve or list modifications within 5 days; delays in approval can shift the delivery timeline without LD penalties.
What is the EMD amount for the Po town event tender
The EMD amount is ₹50,000; ensure payment as part of bid submission; EMD accompanies the bid and secures performance during evaluation.
What delivery location and installation scope are required
All items must be delivered to Tac HQ 15 Kumaon, Mendhar, Poonch, J&K; scope includes supply, installation, testing and commissioning of event infrastructure, LED screens, PA systems, stage, seating, and related services.