Western Coalfields Limited maintenance of OFC MPLS and Camera Network at Sasti OCM Chandrapur Maharashtra 2025
Western Coalfields Limited
CHANDRAPUR, MAHARASHTRA
Posted:
25 December 2025
Closed:
5 January 2026
GEM
GEM
North Central Railway Housekeeping Outsourcing for Group-D Rest House, JHANSI UP - Two-Year Contract 2026
Bid Publish Date
10-Jan-2026, 5:24 pm
Bid End Date
31-Jan-2026, 6:00 pm
EMD
₹98,700
Value
₹49,31,336
Location
Progress
Issue10-Jan-2026, 5:24 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Unique security option: FDR-based EMD/Performance Security with bank endorsement
- • Salary disbursement obligation on the service provider (PF/ESIC documentation required)
- • Contract variance allowance up to 25% at issue and post-award acceptance
- • Two-year outsourcing scope for housekeeping and maintenance of Group-D Rest House
- • No BOQ items were provided; scope inferred from rest house maintenance
- • GeM-compliant submission with mandatory certificates and hard-copy delivery timelines
- • Bidder must submit all specified certificates; non-submission risks rejection
- • Location-specific procurement: Jhansi, Uttar Pradesh under North Central Railway
Tender Overview
North Central Railway invites bids for outsourcing housekeeping and maintenance of the Group-D Rest House in JHANS I, Uttar Pradesh (284001) for a period of two years. Estimated value: ₹4,931,335.36 with an EMD of ₹97,700. Scope involves daily cleaning, sanitation, and routine maintenance services at the rest house. The contract includes a 25% variation allowance in quantity or duration at award and post-award timings. The service provider must handle salaries directly, with statutory filings, and submit required bid certificates and documents. This procurement is conducted under GeM terms, with security via FDR/Bank Guarantee options and practical submission timelines.
Technical Specifications & Requirements
- Scope: Outsourcing of housekeeping and maintenance for Group-D Rest House, two-year duration.
- Estimated value: ₹4,931,335.36; EMD: ₹97,700.
- Location: JHANSI, Uttar Pradesh 284001; no itemized BOQ available.
- Payment terms: Service provider must pay salaries/wages to deployed staff first, then claim payment from the Buyer with PF/ESIC documentation.
- Security/EMD: EMD can be submitted as Fixed Deposit Receipt (FDR) or Banker's Cheque (BC); FDR endorsements required and hard copy submission within specified days post-award/opening.
- Delivery/variation: Contract quantity or duration may be adjusted up to 25% at contract issue and subsequently with acceptance.
- Documentation: Upload all certificates and documents sought in the bid, with hard copies delivered within defined windows.
Terms, Conditions & Eligibility
- EMD: ₹97,700; payment terms aligned with GeM guidelines and permissible forms (FDR/BC/PBG).
- Salary payments: Service provider to disburse salaries first, with statutory compliance (PF, ESIC) and bank statements.
- FDR/BC: FDR in the name of Sr DFM/NCR/JHS; advance endorsement required; hard copy to the Buyer within 15 days of award.
- Submission: Upload scanned copies of FDR/BC and provide hard copies within 5 days of bid end/opening date.
- Certificates: Ensure all requested certificates/documents are uploaded; non-submission may lead to rejection.
- Variation clause: Up to 25% change in quantity or duration post-award; bidder acceptance required.
Key Specifications
-
Housekeeping and maintenance for Group-D Rest House
-
Estimated value: ₹4,931,335.36; EMD: ₹97,700
-
Location: Jhansi, Uttar Pradesh 284001
-
Salary/wage payment by service provider; statutory documentation required
-
EMD/FDR or Banker's Cheque; FDR endorsement and hard copy delivery
-
25% contract quantity/duration variation permissible
Terms & Conditions
-
EMD amount and acceptable security forms (FDR/BC) with post-award processing
-
Salary payment responsibility of the service provider with statutory compliance
-
Delivery schedule flexible via 25% variation, post-award acceptance required
Important Clauses
Payment Terms
Service provider pays employee salaries first; reimbursement from Buyer with statutory documents
Delivery Schedule
Contract quantity/duration may be increased up to 25% at issue and with acceptance
Penalties/Liquidated Damages
Not specified in tender data; ensure compliance with GeM terms and contract conditions
Bidder Eligibility
-
Experience in providing housekeeping/maintenance services for government or rail sector
-
Demonstrated financial stability to support staff salaries before reimbursement
-
Compliance with PF/ESIC and related statutory requirements
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar housekeeping/maintenance contracts
4
Financial statements (audited, where applicable)
5
EMD submission proof (FDR/BC) if applicable, with endorsement
6
Technical compliance certificates (if any) and OEM authorizations
7
PF/ESIC compliance documents for staff employed
8
Bank details and payment terms acknowledgment
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for NCR Jhansi housekeeping outsourcing tender 2026?
Bidders must submit the EMD of ₹97,700 using FDR/BC as per terms, along with scanned certificates and hard copies. Provide proof of PF/ESIC compliance, GST and PAN, and previous experience in similar housekeeping contracts. Salary disbursement responsibilities must be outlined, with staff payroll documents.
What documents are required for the Jhansi rest house bid 2026?
Submit GST registration, PAN card, experience certificates, financial statements, EMD proof (FDR/BC), PF/ESIC compliance proofs, OEM authorizations if applicable, and technical certificates. Upload scanned copies and deliver hard copies within specified timelines after bid end/opening.
What are the payment terms for housekeeping services in this tender?
The service provider pays staff salaries first and then claims reimbursement from the Buyer with PF/ESIC documentation. Ensure bank statements reflect salary disbursement and provide statutory filings. GeM terms govern payment processing and submission of security documents.
What is the contract duration and variation allowed for this tender?
Two-year contract for housekeeping and maintenance with an option to vary quantity or duration up to 25% at the time of issue and after award, subject to bidder acceptance of revised terms.
What is the EMD amount and acceptable security for this bid in Jhansi?
EMD is ₹97,700. Acceptable security options include Fixed Deposit Receipt (FDR) or Banker's Cheque (BC), endorsed in favor of Sr DFM/NCR/JHS, with hard copies delivered within the specified windows.
Where is the rest house located and what is the estimated bid value?
Rest house is in JHANSI, Uttar Pradesh 284001. Estimated contract value is ₹4,931,335.36; bidders should prepare for staffing, housekeeping, and maintenance services over two years.
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Documents 10
GeM-Bidding-8819904.pdf
Main Document
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Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS