Bhubaneswar Development Authority Laptop Procurement Tender Bhubaneswar Odisha Dell/HP/Lenovo Windows 11 24GB RAM 512GB SSD 2026
Bid Publish Date
17-Jul-2026, 8:39 pm
Bid End Date
27-Jul-2026, 9:00 pm
Progress
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • Local Bhubaneswar-based supplier requirement with Odisha GST registration
- • Minimum laptop specs: i5 processor, 24GB RAM, 512GB SSD, 4GB graphics
- • 15.6" display, Windows 11 pre-loaded, 1-year antivirus, carry bag
- • 3-year onsite warranty; on-site service centers in Odisha
- • OEM authorizations mandatory for laptop and antivirus (Dell/HP/Lenovo + Quick Heal)
- • Quantity flexibility up to 25% during contract and extended delivery
- • Delivery to Bhubaneswar Development Authority, Odisha; 30-day setup if no center
- • Price validity 6 months; strict adherence to ATC terms and eligibility
Categories
1
Tender Overview
Bhubaneswar Development Authority seeks to procure laptops meeting strict minimum specs for onsite/offline support in Odisha. The bid mandates a local Bhubaneswar-based supplier with GST registration and OEM authorizations. Required features include i5 processor, 24GB RAM, 512GB SSD, 15.6" display (39.6 cm), Windows 11 pre-loaded, 1-year antivirus, carry bag, and 3-year onsite warranty. Quantity flexibility up to 25% is allowed during contract execution, with delivery tied to original timelines. The award includes post-sale service availability and potential quantity adjustments. The bid must demonstrate immediate offline service capability in the state. Bid validity requested up to 6 months for repeat orders.
Technical Specifications & Requirements
- Processor: Laptop with i5 processor; model not restricted beyond minimum capability.
- Memory/Storage: 24GB RAM; 512GB SSD; dedicated or integrated graphics of at least 4GB.
- Display: 15.6 inch / 39.6 cm diagonal display.
- Operating System: Factory pre-loaded Windows 11.
- Security/Antivirus: 1 year antivirus subscription; Quick Heal recommended.
- Brand/OEM: Minimum make: Dell/HP/Lenovo; OEM authorizations mandatory for laptop and antivirus.
- Warranty/Support: 3-year onsite warranty; service centers must be functional in Odisha; delivery/installation to Bhubaneswar address.
- Compliance: GST registration in Odisha; local firm address proof required; price validity 6 months; carry bag included.
- Other: Service center establishment within 30 days if not existing; payment upon evidencing service readiness.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in data; verify bid document for exact amount.
- Delivery: 3-year warranty with onsite support; quantity adjustments up to 25%; delivery period linked to original order timelines.
- Provider Requirements: Bhubaneswar-based firm; GST in Odisha; OEM authorizations for laptops and antivirus; Office address proof mandatory.
- Payment Terms: Standard practice to be confirmed in contract; ensure compliance with ATC terms and documentary evidence.
- Documents: Upload certificates for OEM authorizations, GST, PAN, and service capability; ensure functional service center documentation.
- Validity & Renewal: Quoted price valid for 6 months; adjust for repeat orders if required.
Key Specifications
-
i5 processor minimum
-
24GB RAM
-
512GB SSD
-
4GB graphics (in-built or discrete)
-
15.6"/39.6 cm display
-
Windows 11 pre-loaded
-
1-year antivirus subscription (Quick Heal recommended)
-
Carrying bag included
-
3-year onsite warranty
-
Dell/HP/Lenovo as approved OEMs
-
GST Odisha registration
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% at contract time
-
Must have functional Odisha-based service centre; establish within 30 days if missing
-
Local Bhubaneswar-based bidder with GST Odisha and OEM authorizations only
Important Clauses
Payment Terms
Payment terms to be confirmed in contract; ensure supporting service center evidence before release
Delivery Schedule
Delivery aligned with original order timeline; extended time calculated when options exercised; minimum 30 days
Penalties/Liquidated Damages
Clause not specified; verify in final ATC for consequences on delayed delivery
Bidder Eligibility
-
Must be Bhubaneswar-based with local address proof
-
Odisha GST registration
-
OEM authorizations for laptop and antivirus
-
Experience or capability to supply at scale with onsite service
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradipta Pradhan | 751001,Bhubaneswar Development Authority (BDA), Akash Shova Building Pt. Jawaharlal Nehru Marg Bhubaneswar-751001 | Khordha | Odisha | 751001 | 6 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9625449.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
GST registration certificate (Odisha)
PAN card of bidder
Experience certificates for similar laptop supply (if requested)
Financial statements or solvency proof
EMD/Security deposit documentation (as per ATC)
OEM authorization letters for laptops and antivirus
Proof of functional service center or commitment to establish one (within 30 days)
Frequently Asked Questions
How to bid for Bhubaneswar laptop procurement in Odisha 2026
Applicants must confirm Bhubaneswar-based eligibility, obtain OEM authorizations for Dell/HP/Lenovo and antivirus, provide Odisha GST registration, and demonstrate local service capability. Ensure minimum specs: i5, 24GB RAM, 512GB SSD, Windows 11, 3-year onsite warranty. Include price validity for 6 months and verify 25% quantity flex.
What documents are required for Odisha laptop tender submission
Submit GST Odisha certificate, bidder PAN, OEM authorization letters for laptops and antivirus, service-center proof or commitment within 30 days, address proof of Bhubaneswar-based firm, and financial statements. Attach prior experience in similar supply if requested, plus any mandated certificates in terms.
What are the technical specifications for the laptops in this tender
Laptops must meet minimum i5 processor, 24GB RAM, 512GB SSD, 4GB graphics, 15.6 inch display, Windows 11 pre-loaded, and include 1-year antivirus with a carry bag. Manufacturer options include Dell/HP/Lenovo with OEM authorizations. Warranty is 3-year onsite.
What is the required warranty and service coverage for Odisha laptops
Bid requires 3-year onsite warranty with functional service centers in Odisha. If a center is not present, the supplier must establish one within 30 days of award. Delivery/installation must be to Bhubaneswar Development Authority, Bhubaneswar, Odisha.
What is the price validity period for the laptop bid in Odisha
Quoted prices must remain valid for 6 months, enabling the authority to place repeat orders without additional pricing. Ensure your bid locks pricing for half a year and supports potential quantity adjustments up to 25% during contract execution.
How to ensure OEM authorizations for laptops and antivirus
Secure official OEM authorization letters for Dell/HP/Lenovo laptops and Quick Heal antivirus. These documents must accompany the bid and confirm authorized supply of laptops and antivirus in Odisha, aligning with the buyer’s ATC requirements.
What delivery location is specified for installation
Delivery/installation is to be completed at the Bhubaneswar Development Authority address: Sachivalay Marg, Bhubaneswar, Odisha, PIN 751001, with any required on-site setup covered under the 3-year warranty.
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Documents 5
GeM-Bidding-9625449.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS