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Information And Services Of Motor Vehicles Department Repair & Maintenance Tender Udampur Jammu & Kashmir 2025

Bid Publish Date

10-Dec-2025, 6:22 pm

Bid End Date

23-Dec-2025, 7:00 pm

Value

₹1

Location

UDHAMPUR , JAMMU AND KASHMIR
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Progress

Issue10-Dec-2025, 6:22 pm
Corrigendum20-Dec-2025
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • - Organisation requires repair, maintenance and installation services for office space systems and printer repair under the Transport Department, Jammu & Kashmir.
  • • - Location specificity: Udhampur, Jammu & Kashmir (PIN 182101).
  • • - Quantity/duration flexibility up to 25% allowed at contract issue; post-award adjustments within same cap.
  • • - Excess settlement option permits additional charges up to a defined percentage with mandatory supporting documents.
  • • - No BOQ items published; bidders should present robust service packages with SLAs and parts availability.
  • • - Estimated contract value stated as ₹1.0 (currency unspecified); confirm currency during bid submission.
  • • - No tender ID or dates in content; verify terms with buyer addenda.

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Information And Services Of Motor Vehicles Department (Jammu & Kashmir) invites bids for repair, maintenance, and installation of office space systems and printer repair under the Transport Department, Udhampur, Jammu & Kashmir 182101. Estimated value is ₹1.0 (currency not specified). BOQ reports no line items. The tender includes a flexible quantity/duration option of ±25% at contract issue and an excess settlement feature for add-on charges within a defined percentage. This procurement targets service providers capable of on-site office equipment upkeep and printer servicing within the specified location.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data. The scope covers repair, maintenance, and installation of office space systems and printer repair for the Transport Department in Udhampur, J&K.
  • Key implied requirements include on-site servicing, timely response, and compatibility with office IT infrastructure.
  • The absence of BOQ items suggests bidders should propose standard service packages with clear SLAs, response times, and parts availability.
  • There is potential reliance on the buyer’s “Options” clauses for quantity/duration adjustments and for charging additive costs under the excess settlement framework. Proposals should demonstrate experience in office equipment service and print device maintenance.

Terms, Conditions & Eligibility

  • Quantity/Durations may be adjusted up to 25% at contract issuance and may be increased within that bound post-award.
  • Excess settlement clause allows invoicing of additional charges up to a preset percentage of item-level value with required supporting documents.
  • No explicit EMD amount is stated; bidders should verify the actual bid security requirements during final tender clarifications. Supplier must align with GST and compliance norms as applicable to service contracts.

Key Specifications

  • Product/Service: Repair, maintenance, and installation of office space systems; printer repair for Transport Department, Udhampur, J&K

  • Estimated value: ₹1.0 (currency not specified)

  • Delivery/Service location: Udhampur, Jammu & Kashmir 182101

  • Standards/Certification: Not specified; bidders to provide standard service qualifications and OEM authorizations if available

  • Contract flexibility: ± 25% quantity/duration; excess settlement for add-on charges with documentation

Terms & Conditions

  • EMD and exact payment terms to be clarified in final bid; current data lacks explicit EMD amount.

  • Delivery/response timelines to be defined; bidders should propose SLA-based service windows.

  • Excess settlement allows add-on charges within a capped percentage with proper documentation.

Important Clauses

Payment Terms

Excess settlement option permits invoicing additional charges up to a defined percentage with mandatory supporting documents; exact percentages to be confirmed in final bid documentation.

Delivery Schedule

Contractual delivery/response timelines remain undefined in data; bidders should propose clearly defined response times and on-site visit SLAs.

Penalties/Liquidated Damages

No LD detail provided; bidders should seek clarity on penalties for delayed service, fracture of service levels, or non-compliance in the final terms.

Bidder Eligibility

  • Experience in repair and maintenance of office equipment and printers

  • Ability to operate within Udhampur, Jammu & Kashmir

  • Compliance with GST, PAN, and financial documentation; willingness to provide OEM authorizations if required

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Office Space; REPAIR OF PRINTER; Service Provider

Authority Records

TRANSPORT DEPARTMENTMOTOR VEHICLES DEPARTMENT

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Documents 6

GeM-Bidding-8697265.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates for similar repair/maintenance of office equipment

4

- Financial statements or turnover proof

5

- Any OEM authorizations or service provider certifications (if applicable)

6

- Technical bid documents detailing service SLAs, response times, and warranty/AMC terms

7

- EMD/ security deposit documentation as specified in final terms

8

- Any local compliance or Labour/employee insurance documents as applicable

Corrigendum Updates

1 Update
#1

Update

20-Dec-2025

Extended Deadline

23-Dec-2025, 7:00 pm

Opening Date

23-Dec-2025, 7:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for printer repair tender in Udhampur Jammu & Kashmir 2025

Bidders must submit GST registration, PAN, experience certificates, and financial statements, plus a technical bid detailing SLAs. The tender mentions a ±25% quantity/duration adjustment and an excess settlement option; confirm currency, EMD requirements, and final terms with the procuring department.

What documents are required for office equipment service tender in J&K

Prepare GST certificate, PAN, experience certificates for similar repairs, financial statements, EMD documentation, OEM authorizations if applicable, and a technical bid outlining service levels, response times, parts supply, and warranty/AMC terms.

What are the technical requirements for Udhampur transport department repair

The tender specifies repair, maintenance and installation of office space systems and printers; no explicit ISO/ISI standards listed. Bidders should propose standard service packages with SLAs, on-site support, spare parts availability, and clear warranty terms.

When is the bid submission for J&K printer maintenance contract

Exact deadlines are not provided in the data; bidders should monitor official notifications and request clarifications from the transport department; ensure readiness of all documents and a compliant technical bid aligned to the described scope.

What is the excess settlement clause in this tender in Jammu

Excess settlement allows additional charges up to a specified percentage of the item-level value; bidders must declare applicability during invoice creation and provide mandatory supporting documents to claim these add-ons.

What is the estimated contract value for the Udhampur repair tender

The estimated value is stated as ₹1.0 (currency not specified). Bidders should seek confirmation of currency and confirm whether this reflects the total service contract or initial tranche, along with payment terms and EMD requirements.

What qualifications are needed to participate in this J&K service tender

Participating bidders should demonstrate experience in office equipment repair and printer maintenance, possess GST and PAN, and provide financial documents. OEM authorizations may be required; confirm with the issuing department for location-specific eligibility and compliance.

How to ensure compliance with delivery and payment terms for this tender

Develop a SLA-focused proposal with defined response times, on-site visit windows, and parts supply. Clarify payment terms in the bid; verify whether advance, milestones, or post-delivery payments apply and align with excess settlement provisions.

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