Entry and Mid Level Laptop - Notebook
N/a
PALAKKAD, KERALA
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Ai Engineering Services Limited Laptop Tender THIRUVANANTHAPURAM Kerala 2026 – Entry & Mid Level Notebook with Factory Pre-Loaded OS
Bid Publish Date
04-Jul-2026, 4:06 pm
Bid End Date
25-Jul-2026, 4:00 pm
EMD
₹63,000
Value
₹31,50,000
Location
Progress
Issue04-Jul-2026, 4:06 pm
AwardPending
Quantity
35
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements and any specific model family referenced in the Scope of Work
- • Technical standards or certifications tied to laptops (e.g., IS or BIS marks if specified)
- • Quantity flex up to 25% during contract execution
- • Delivery timeline management aligned to original and extended periods
- • EMD amount explicitly stated as ₹63,000
- • Factory pre-loaded operating system requirement
- • MMD TRV contact for clarifications including phone and email
- • No BOQ items listed; procurement hinges on Scope of Work specifications
Categories
1
Tender Overview
Ai Engineering Services Limited invites bids for Entry and Mid Level Laptop - Notebook procurement in THIRUVANANTHAPURAM, KERALA. Estimated value is ₹3,150,000 with an EMD of ₹63,000. Scope covers laptops with Factory Pre-Loaded OS, basic processor configurations, and standard memory/storage specifications. The bid includes a 25% quantity flex clause allowing incremental orders during the contract period at contracted rates. This procurement focuses on cost-effective, reliable notebooks suitable for office use, with delivery tied to the contract’s original timeline and options for additional quantity.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop-Notebook
- Processor: Laptop type with specified processor number (as per Scope of Work)
- Operating System: Factory pre-loaded OS
- Memory: RAM size in GB; number of DIMM slots
- Display: Diagonal display size in cm
- Storage: Capacity of storage drive in GB
- EMD: ₹63,000 (minimum bid security)
- Estimated value: ₹3,150,000
- Delivery: Terms not detailed; option clause governs quantity and extended delivery periods
- ATC/ATC-like notes: Technical specifications aligned with Scope of Work; queries via MMD, TRV contact details provided
Terms, Conditions & Eligibility
- Option Clause: 25% quantity variation during contract at contracted rates; delivery time extension rules apply
- Delivery commencement: From last date of original delivery order; extended period rules apply
- Queries/Clarifications: Contact MMD, MRO–TRV at provided phone numbers and email
- Bid compliance: Quotations must strictly follow stated requirements in the Scope of Work
- General terms: Bidders must comply with Buyer Added Terms; submission as per T&C
Key Specifications
-
Product: Entry and Mid Level Laptop - Notebook
-
EMD: ₹63,000 (bid security)
-
Estimated value: ₹3,150,000
-
Operating System: Factory pre-loaded
-
RAM: specified in GB with total DIMM slots
-
Display: diagonal size in cm
-
Storage: capacity in GB
-
Delivery: quantity may vary by up to 25% at contract and during currency
-
Support: reference to Scope of Work and MMD/TRV contact for clarifications
Terms & Conditions
-
EMD amount explicitly required: ₹63,000
-
Quantity may increase by up to 25% during contract at same rates
-
Delivery timeline governed by last date of original order and extended periods
Important Clauses
Payment Terms
Payment conditions are governed by Buyer Added Terms; standard terms apply per contract after delivery and acceptance as per Scope of Work
Delivery Schedule
Delivery period commences from last date of original delivery order; extended delivery time calculated and may be triggered by option clause
Penalties/Liquidated Damages
Penalties for late delivery or non-compliance would follow contract terms; specific LD rates not provided in available data
Bidder Eligibility
-
Proven experience in supplying laptops meeting office-grade specifications
-
Valid GST registration and financial stability documentation
-
Compliance with Scope of Work and ability to deliver within delivery windows
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
HDFC Bank
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kethavath Suvarchala Bai | 695007,AI Engineering Services Limited MRO , OPP KSEB , CHACKAI , Thiruvananthapuram (TRV), Kerala Pin Code 695007 Off: 0471-2787116 | Thiruvananthapuram | Kerala | 695007 | 35 | 30 | - |
Authority Records
MINISTRY OF CIVIL AVIATIONAI ENGINEERING SERVICES LIMITED
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Bid Preparation
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Documents 4
GeM-Bidding-9560557.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Local Self Government Department Kerala Entry/Mid Level Laptop Tender 2026 (Idukki) - IS/OS Preloaded, RAM, Display, Storage Standards
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IDUKKI, KERALA
Posted:
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Closed:
6 July 2026
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0, 32.0 Or higher |
| Memory | Total Numbers of DIMM Slots Available | 2 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply
4
Financial statements for last 2-3 financial years
5
EMD submission document showing ₹63,000
6
Technical bid documents demonstrating compliance with Scope of Work
7
OEM authorization/certificate (if the bidder is an authorized reseller)
8
Any additional documents specifically requested in Terms and Conditions
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Ai Engineering laptop tender in Thiruvananthapuram 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD of ₹63,000, and technical bid documents. Ensure compliance with the Scope of Work for entry/mid level laptops, with factory pre-loaded OS and required RAM/storage specs. Follow MMD-TRV contact guidelines for queries.
What documents are required for the Kerala laptop procurement bid 2026
Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar laptop supply, EMD submission proof of ₹63,000, OEM authorization if applicable, and technical bid demonstrating compliance with Scope of Work and delivery terms.
What are the hardware specifications expected for the laptops
Bidders must match entry/mid level laptop specs: RAM size in GB with total DIMM slots, display diagonal size in cm, storage capacity in GB, and an OS pre-loaded by the factory. Processor type and exact model are defined in the Scope of Work.
When is the delivery window and how are quantities adjusted
Delivery starts from the last date of the original delivery order. A 25% quantity flex clause allows increases during the currency at contracted rates; extended delivery time is calculated as (additional quantity/original quantity) × original delivery period with a 30-day minimum.
What are the payment terms for the laptop supply contract
Payment terms align with Buyer Added Terms; details specify contract-based terms after delivery acceptance. Ensure submission of all required financial documents to verify eligibility and stability for timely payments upon successful delivery and acceptance.
What is the EMD amount and its submission method
EMD is ₹63,000. Submit via bank demand draft or online payment as per tender terms; ensure EMD submission accompanies technical bid and is valid through the evaluation period to avoid disqualification.
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Documents 4
GeM-Bidding-9560557.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS