Madhya Pradesh Law & Legislative Department Convection Heater Tender 2025 – IS 9001:2015, GMP, Brand Mention, Dewas Region
Bid Publish Date
27-Dec-2025, 6:09 pm
Bid End Date
17-Jan-2026, 9:00 am
Location
Progress
Tender Overview
Madhya Pradesh Law & Legislative Department invites bids for a room heater/convection heater solution. The scope covers a generic heating appliance with configurable heating element wattage and multiple heat settings. Key bid conditions include a mandatory product demo before technical bid opening, brand disclosure, and ISO 9001:2015 and GMP certifications. Submission requires local service capability within 200 km of Dewas District Court and an OEM catalog link for verification. The tender emphasizes a clear, supplier-ready catalog and on-site support readiness, with a focus on compliant, verifiable product information.
- Brand mention compulsory; bids without brand may be disqualified
- Demo of product mandatory before technical bid opening
- ISO 9001:2015 and GMP certificates required
- Supplier must have a local service center within 200 km of Dewas
- OEM product catalog verification from vendor website
- No BOQ item list provided; generic room heater specifications apply
- Estimated value and EMD reserved; delivery schedules per contract terms
Technical Specifications & Requirements
- Product category: room heater / convection heater
- Key specs to provide: total heating element wattage, number of heat settings
- Certifications to submit: ISO 9001:2015, GMP certificate
- Documentation: PAN card, GST certificate, cancelled cheque, ISO/GMP certificates, product catalog link
- Branding: explicit Brand Mention requirement on bid documents
- Service network: service center within 200 km radius of Dewas District Court
- Demonstration: product demo prior to technical bid opening
Terms, Conditions & Eligibility
- EMD amount: not specified in data; ensure readiness per tender terms
- Delivery window: as per option clause, extended delivery times with minimum 30 days
- Warranty/after-sales: not explicitly stated; ensure catalog confirms warranty terms
- Documentation: GST, PAN, experience certificates, financials, OEM authorizations
- Brand disclosure: mandatory; non-disclosure leads to disqualification
- Supplier location: Madhya Pradesh-based address required
- Right to reject: buyer reserves right to accept or reject any bid
Key Specifications
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Product: room heater / convection heater
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Key specs: heating element wattage, number of heat settings
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Standards: ISO 9001:2015 certified, GMP certificate
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Documentation: brand mention in bid, OEM catalog verification
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Service: local service center within 200 km of Dewas District Court
Terms & Conditions
-
EMD amount not specified in data; bidders must verify at bid submission
-
Brand visibility is mandatory; bids without brand may be disqualified
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Product demo required before opening technical bid
-
ISO 9001:2015 and GMP certificates must be provided
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Service center within 200 km of Dewas District Court required
Important Clauses
Payment Terms
Not explicitly specified; bidders should anticipate standard government terms and confirm during final bid clarification
Delivery Schedule
Option clause allows quantity variation up to 25% during contract; extended delivery time calculated as (additional/original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not detailed; rely on standard procurement penalties unless stated; ensure compliance with delivery deadlines
Bidder Eligibility
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Madhya Pradesh-based supplier address proof
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Brand disclosure in bid documents
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ISO 9001:2015 and GMP certificates
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Local service center within 200 km of Dewas District Court
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OEM authorization and product catalog verification
Tender Data
Bid Details
Quantity
40
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
28
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Convection Heaters - Room Heater, Blower (Q3)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8768834.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documents
Technical bid documents
OEM authorizations
Product catalog / OEM verification link
ISO 9001:2015 certificate
GMP certificate
Brand disclosure documentation
Service center address proof within 200 km of Dewas District Court
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of room heater | Liquid filled heater |
| GENERIC | Heating element wattage (Watt) | 2000, 2400 |
| GENERIC | No. of Heat Settings | 3 |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the room heater tender in Madhya Pradesh local department?
To bid, submit PAN and GST certificates, ISO 9001:2015 and GMP certificates, brand disclosure, and OEM catalog verification. Include product demo documentation and ensure a local service center address within 200 km of Dewas District Court. Prepare EMD details per notice and meet delivery terms.
What documents are required for the heater procurement in MP?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD submission, technical bid, OEM authorization, and brand disclosure proof with product catalog link verifying model details on the OEM site.
What standards must the heater supplier meet for MP tender?
Suppliers must provide ISO 9001:2015 certification and a GMP certificate. Ensure product catalog verifies model details, and confirm brand disclosure on bid submission; these are mandatory for eligibility.
When is the delivery timeline for quantity changes under option clause?
Delivery can be adjusted up to 25% of bid quantity during contract. Additional time equals (additional/original quantity) × original delivery period, with a minimum of 30 days; extension may apply to extended delivery period.
What is required for brand disclosure in the bid?
Bidders must explicitly mention the product brand in the bid documents. Absence of brand details can lead to disqualification as per buyer ATC clauses.
How to verify the OEM catalog for the heater offered?
Provide a direct OEM catalog link or verified product page showing model specifications, wattage, heat settings, and warranty terms to enable verification of compliance with tender requirements.
What is the role of the product demo in this bid?
A product demo is mandatory before technical bid opening. If not provided, the bidder may be disqualified. Prepare a demonstrable model with clear performance data and safety features.
What service requirements exist near Dewas for this heater supply?
The bidder must establish a service center within 200 km of Dewas District Court and provide relevant address proof and service-contact details to ensure post-sale support and warranty fulfillment.