Inspector General Of Prisons Event Management Tender Ahmedabad Gujarat Half Day 2026
Progress
Key Highlights
- • Must provide local office presence in Gujarat to satisfy service delivery requirements
- • Dedicated toll-free support number and explicit escalation matrix required
- • 25% contract quantity or duration adjustment allowed by buyer at issue and post-issue
- • EMD of ₹24,000 and estimated contract value of ₹8,00,000
- • ATC documents and uploaded certificates are mandatory for bid acceptance
- • No BOQ items; scope revolves around event/seminal management services for half-day
- • Compliance with terms for service & support, including post-event service expectations
Tender Overview
The opportunity is issued by the Inspector General Of Prisons under the Gujarat Home Department for Event/Seminar/Workshop/Exhibition Management Services on a half-day basis in Ahmedabad, Gujarat. Estimated contract value is ₹800,000 with an EMD of ₹24,000. The tender includes a flexible scope clause allowing up to 25% increase in quantity or duration at contract issue and with mutual consent for lump-sum services. The bidder must have a local presence in the state and provide dedicated service support channels.
Technical Specifications & Requirements
No technical specifications are provided in the tender data. Vendors should prepare to address general event management deliverables such as venue coordination, seating, audiovisuals, guest management, and on-site staffing. Ensure readiness to comply with the ATC terms and provide escalation matrices and dedicated toll-free support. Maintain documentation demonstrating compliance with required bid documents and any uploaded ATC files. Emphasize responsiveness, fault-tolerant on-site support, and a clear escalation path for post-event service.
Terms, Conditions & Eligibility
Key terms include: 25% quantity/duration variation allowances; Must establish office in the consignee state; Provide dedicated/toll-free service number and an escalation matrix; Submission of all required certificates/documents as per the bid and ATC; Failure to upload certificates may lead to rejection. Ensure readiness to deliver a half-day event with clear deliverables, and adhere to buyer-specified ATC documents.
Key Specifications
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Product/Service: Event/ Seminar/ Workshop/ Exhibition Management Service for half-day
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Estimated value: ₹8,00,000
-
EMD: ₹24,000
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Location: Ahmedabad, Gujarat
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Experience: Not explicitly stated; emphasize local office and responsive service
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Standards/Certifications: Not specified; ensure submission of typical bid certificates
Terms & Conditions
-
EMD of ₹24,000 required with bid submission
-
Up to 25% variation in contract quantity/duration possible
-
Dedicated service support with toll-free number and escalation matrix
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Office must be located within the consignee state
-
Mandatory upload of certificates/documents as per ATC
Important Clauses
Payment Terms
Not specified in the data provided; ensure to verify ATC for payment milestones and invoicing.
Delivery Schedule
Half-day event execution; verify delivery timelines in ATC and finalize with bidder.
Penalties/Liquidated Damages
Not specified; confirm LD terms in ATC prior to bid submission.
Bidder Eligibility
-
Must have dedicated service support with toll-free numbers
-
Local Gujarat office presence required
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Submission of all required certificates per ATC
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As per Scope of work; As per Scope of work; Buyer premise; Half day
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
1
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380027
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Panchal Vishnubhai Chhotabhai | 380027,Sabarmati Central jail,Ahmedabad | Ahmadabad | Gujarat | 380027 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9976754.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration
PAN card
Experience certificates in event management
Financial statements or turnover proof
EMD submission receipt (₹24,000)
Technical bid documents as per ATC
OEM authorizations if applicable
Proof of local office presence in Gujarat
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for an event management tender in Ahmedabad Gujarat 2026?
Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, and EMD ₹24,000 with the bid. Ensure a local Gujarat office, provide toll-free service details, and attach all ATC-compliant documents. Follow the specified bid format and respond to all ATC conditions to qualify for evaluation.
What documents are required for the Gujarat prisons event tender submission?
Submit GST registration, PAN, experience certificates in event management, financial statements, EMD receipt of ₹24,000, technical bid documents as per ATC, and proof of local Gujarat office. Include any OEM authorizations if applicable and ensure all certificates are uploaded before the bid deadline.
What are the service support requirements for this Ahmedabad tender?
Provide a dedicated toll-free service number and an escalation matrix with contact details. The office must be located in Gujarat. Buyers require prompt on-site support, clear escalation paths, and documented procedures to resolve issues during and after the half-day event.
What is the estimated contract value and EMD for the bid in Gujarat?
The estimated contract value is ₹8,00,000 for half-day event management. The EMD required is ₹24,000. Submit payment proof with the bid and ensure EMD is valid for the bid validity period to avoid disqualification.
Are there any quantity or duration adjustments allowed in this tender?
Yes, the buyer may adjust the contract quantity or duration by up to 25% during contract issuance, and post-issue adjustments remain capped at 25%. Acceptance by the bidder is required for revised scope or duration.
What is the delivery scope for the half-day event under this tender?
The scope centers on end-to-end event management for a half-day session. This includes venue coordination, seating, AV setup, guest management, staffing, and on-site support. Verify deliverables with the ATC and align with the buyer’s half-day schedule and attendee requirements.
Which certifications or standards are required for this Gujarat event tender?
The data does not specify particular standards; bidders should upload standard bid certificates per ATC, and emphasize any compliance in event management practices. Verify IS/ISO or organization-specific requirements in the final ATC before submission.