Health Department Bihar Muzaffarpur General Purpose Chair Tender 2026 - PAC Only, OEM MA, 25% Qty Clause
Bid Publish Date
03-Oct-2026, 3:13 pm
Bid End Date
13-Oct-2026, 4:00 pm
Location
Progress
Key Highlights
- • OEM Manufacturer Authorization mandatory for all bidding entities acting as authorized distributors
- • Option clause permits up to 25% quantity increase at contract award and during currency
- • Delivery timeline extended proportionally to quantity changes with minimum 30 days
- • No fixed BOQ/specifications published; rely on authorization and delivery terms
- • Bid must comply with OEM details and contact information in Authorisation Form
- • No explicit EMD amount specified in data provided
- • Unique requirement: PAC-only procurement category for chairs
Tender Overview
Organization: Health Department, Bihar. Procurement: Chair for General Purpose (PAC Only). Location: Muzaffarpur, Bihar 842001. Category: Chair – General Purpose with PAC eligibility. Quantity/Value: Not disclosed; tender includes a flexible option to adjust quantity by up to 25% of bid quantity at contract award and during the contract at contracted rates. Key differentiator: Mandatory Manufacturer Authorization from OEM for authorized distributors submitting bids. This tender emphasizes compliance with authorisation and quantity flexibility rather than fixed product specs. Unique clause allows extended delivery based on option exercise while maintaining minimum 30 days delivery impact.
Technical Specifications
No formal product specifications or BOQ items are published. The only clearly stated requirement is an OEM Manufacturer Authorization (Authorisation Form/Certificate) detailing the OEM name, designated representative, address, email, and phone for bidders acting as authorized distributors. The tender also specifies the option clause governing quantity variations and the delivery timeline linkage to the original delivery order. No IS/standards are cited, and no delivery location beyond Muzaffarpur is mentioned. Bidders should prepare the MA documentation and align bids with the option-based delivery framework.
Terms & Eligibility
- EMD/Security: Not specified in available data; bidders should verify the EMD policy in the terms.
- Delivery Terms: Delivery period tied to last date of original delivery order; extended period applies per option clause with a minimum 30 days, calculated as (Increased quantity ÷ Original quantity) × Original delivery period.
- Eligibility: OEM authorization mandatory for distributors; ensure valid authorisation certificates accompany bid.
- Contractual Flexibility: 25% quantity variation allowed during placement and currency of contract at contracted rates.
- Documentation: Obtain and submit OEM authorization details along with bid as required.
Key Specifications
-
Product/service names: Chair for General Purpose (PAC Only) – no explicit model or capacity listed
-
Quantity/Value: Not disclosed; 25% quantity variation permitted
-
EMD/Estimated value: Not specified in available data
-
Standards/Certification: OEM Authorization is required; no other standards cited
-
Delivery: Minimum 30 days; delivery period linked to last date of original delivery order
Terms & Conditions
-
25% quantity variation rights during contract and at award
-
OEM Manufacturer Authorization required for bidders acting as distributors
-
Delivery timeline extends with quantity adjustments, minimum 30 days
Important Clauses
Quantity Variation
Purchaser may increase/decrease bid quantity up to 25% at contract placement and during currency at contracted rates.
Delivery Timeline
Delivery starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Manufacturer Authorization
Authorized distributor bids require OEM authorization detailing contact information and official validation.
Bidder Eligibility
-
Must provide OEM authorization for distributor status
-
Compliance with option-based delivery timelines
-
Submission of required registration and identification documents per terms
Tender Data
Bid Details
Quantity
20
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Chair for General Purpose (Q2) ( PAC Only )
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Muzaffarpur
Delivery Pincodes
842004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dr Ashoka Kumar Chowdhury | 842004,S K MEDICAL COLLEGE UMA NAGAR MUZAFFARPUR BIHAR | Muzaffarpur | Bihar | 842004 | 20 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9940577.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
OEM authorisation certificate with name, designation, address, email, phone
Bid submission documents showing authorised distributor status
Any standard bid forms or agreement copies requested by theHealth Department Bihar
GST registration (if applicable), PAN card (as applicable to bidder)
Financial statements or turnover proof (as per terms, if required)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the chair tender in Muzaffarpur Bihar 2026?
Submit OEM authorization for distributor status, provide contact details, and ensure compliance with the 25% quantity variation clause. Include standard bid forms and any required GST/PAN documents. Verify delivery terms that reference the last date of the original order and the minimum 30-day extension rule.
What documents are required for the Health Department Bihar procurement tender 2026?
Prepare OEM authorization certificate with representative details, authorized distributor letter, bid forms, GST registration, PAN, and any financial statements. Ensure submission aligns with the terms for quantity variation and delivery extensions stated in the tender terms.
What is the delivery timeline for chair procurement in Muzaffarpur 2026?
Delivery begins from the last date of the original delivery order. If quantities increase, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Bid must reflect how this applies to contracted quantities.
What is the significance of the 25% quantity variation clause in this tender?
The clause allows the purchaser to adjust ordered quantities by ±25% at contract award and during contract currency at contracted rates. Suppliers must plan scalable production and delivery scheduling to accommodate potential quantity changes without renegotiating price.
Which organization is issuing the chair tender in Muzaffarpur, Bihar 2026?
The Health Department, Bihar, specifically the Health & Family Welfare Department, Muzaffarpur, Bihar, is issuing the PAC-only chair procurement. Bidders should align their documentation with OEM authorization and delivery terms described in the terms.
What is required from distributors for OEM authorization in this bid?
Distributors must attach an OEM authorization form/certificate detailing the OEM name, representative name, designation, address, email, and phone number. This validation confirms the bidder’s status as an authorized distributor for the chair procurement.
Are there any specified standards or certifications for the chairs in this procurement?
No explicit standards or certifications are listed in the data provided. The critical compliance requirement is the OEM Manufacturer Authorization. Bidders should verify if additional local or departmental standards apply before submission.
What is the minimum information required for the bid submission?
Submit OEM authorization details, distributor status confirmation, bid forms, GST/PAN, and any requested financial statements. Include evidence of delivery capability and an outline showing how quantity variation will be managed under the 25% clause.