GEM

Indian Audit & Accounts Department A3 Size Multifunction Printer Tender India 2026

Q: What is the EMD amount for the government printer procurement

The bid security amount is **₹1,17,000**; ensure payment through the prescribed channel and include EMD document with the bid submission to participate in the tender.

Bid Publish Date

17-May-2026, 7:37 am

Bid End Date

04-Jun-2026, 5:00 pm

EMD

₹1,17,000

Corrigendum Updated WhatsApp Generate Docs

Progress

Issue17-May-2026, 7:37 am

Corrigendum25-May-2026

AwardPending

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Quantity

400

Key Highlights

• OEM/Reseller experience requirement: supply of same/similar Category Products to govt bodies for 3 years
• EMD amount: ₹1,17,000; compliance with bid security rules
• BIS, ROHS, IS 13252 (PART-1) certifications; mandatory data sheet alignment
• 25% quantity variation right during contract; delivery period scales with additional quantity
• On-site warranty with potential extended warranty terms; service commitments fixed
• Data Sheet submission mandatory; bid rejection on mismatch of technical parameters
• Minimum paper-tray capacity and auto duplexing; A3/A4 printing capabilities
• Connectivity and OS compatibility requirements; scanning and document feeder features

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The procurement opportunity is issued by the Indian Audit & Accounts Department for the supply of A3 Size Multifunction Printers (also categorized as Computer Printer (V2)) in India. The contract contemplates an estimated value aligned to government procurement norms with an EMD of ₹1,17,000 and includes a bidder option to increase or decrease quantity by up to 25% during contract execution. Key tender differentiators include requirement to upload a comprehensive product data sheet, and confirmation of OEM/Reseller experience in supplying to Central or State Govt/PSUs for at least 3 years. Unique clauses emphasize on data-sheet alignment, and compliance with mandated standards. The tender will be evaluated for technical conformity, delivery capability, and financial viability, with potential for extended delivery time proportional to quantity changes. The information below extracts critical specifications and eligibility criteria to guide bidder decisions.

Technical Specifications & Requirements

Printing scope: A3 and A4 size capabilities; monochrome and colour printing; relevant print speeds per ISO/IEC 24734.
Duplexing: Auto duplex printing and copying on both sides.
Paper handling: Minimum number of main paper trays; total tray capacity at 75 GSM; bypass/tray facilities.
Connectivity: Standard network options and compatibility with common OS environments; required accessories provisioned with the unit.
Performance metrics: Minimum duty cycle per month; RAM size and storage capacity; scanning capabilities including original document feeder type; scanning and fax availability.
Warranty: On-site warranty in years with potential extended warranty terms; service commitments aligned to govt procurement norms.
Certification & Compliance: BIS, ROHS, and IS 13252 (PART-1) compliance, plus OEM authorizations and data-sheet alignment.
Data sheet: Mandatory upload of the product data sheet to verify parameters against bid offer.

Terms, Conditions & Eligibility

EMD: ₹1,17,000 (as stated) and provision for bid security as per policy.
Experience: Minimum of 3 years regular supply to Central/State Govt/PSU for similar printers; evidence via contract copies.
Financials: Bidder/oem must demonstrate positive NET WORTH; annual turnover criteria to be satisfied per terms.
Delivery: Delivery schedule contingent on option clause; extended delivery time calculations apply with minimum 30 days.
Documents: GST registration, PAN, project experience certificates, data sheets, OEM authorizations, and compliance certificates must be uploaded with bid.
Certifications: BIS license, IS 13252 (PART-1) registration, and ROHS reporting as stated in terms.
Payment terms: GST handling per actuals; reimbursement at applicable rates; terms to follow government policy.
Clause integration: Supplier must acknowledge option clause and comply with quantity variation and delivery-time rules.

Key Specifications

A3 Size Multifunction Printer with both monochrome and colour printing
Minimum duty cycle as per monthly print volume
Auto duplexing (2-sided) printing and copying
Total main paper tray capacity at 75 GSM with bypass tray facility
RAM and storage capacity specifications
Scan-to functions and original document feeder type
Connectivity options (network/OS compatibility) and provided accessories
On-site warranty with potential extended warranty terms
Compliance with BIS license, ROHS, IS 13252 (PART-1) and OEM authorization

Terms & Conditions

Quantity may vary up to 25% during contract at contracted rates
Delivery timeline linked to original and extended delivery periods
Data sheet alignment and govt-supplied eligibility criteria for experience

Important Clauses

Payment Terms

GST treatment per actuals; govt policy-based reimbursement; no explicit advance terms stated

Delivery Schedule

Delivery period may extend proportionally with increased quantity; minimum 30 days rule applies

Penalties/Liquidated Damages

Not explicitly stated; penalties to be inferred from standard govt procurement rules and delivery clauses

Bidder Eligibility

Must have positive NET WORTH as per last audited statement
3+ years of govt/PSU printer supply experience with contracts
Compliance with BIS, ROHS, and IS 13252 (PART-1) certifications; OEM authorization

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

Computer Printer (V2) (Q2) , A3 Size Multifunction Printer (MFP) (Q2)

Authority Records

COMPTROLLER AND AUDITOR GENERAL OF INDIAINDIAN AUDIT AND ACCOUNTS DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 7

GeM-Bidding-9336646.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black)
Generic	Paper Size	A4 and Legal, A3, A4 and Legal Or higher
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Paper Handling	Number of Main Paper Trays	1
Paper Handling	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	5,001 to 10,000, 10,001 to 15,000, 15,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Colour
Generic	Paper Size	A4 and Legal, A3, A4 and Legal Or higher
Generic	Operating System Compatibility	Windows 10 and Above, Linux, Mac OS, Windows Server
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Paper Handling	Number of Main Paper Trays	1
Paper Handling	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000 Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	40,001 to 50,000, 50,001 to 1,00,000, 1,00,001 to 1,50,000, 1,50,001 to 2,00,000, 2,00,001 to 2,50,000, 2,50,001 to 3,00,000 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
General Product Information	Operating System Compatibility	Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration	RAM Size (MB)	512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500 Or higher
Hardware Configuration	Storage Capacity (in GB)	0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning Capabilities	Scan To Functions	Folder, Email
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	2, 3, 4, 5, 6 Or higher
Document and Paper Handling	Total Main Paper Tray Combined Capacity (Number) at 75 GSM	501 to 1000, 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Document and Paper Handling	Bypass Tray Facility	Yes Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability	Duty Cycle (Number of Prints/Month)	50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

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Historical Data

Required Documents

GST registration certificate

PAN card

Experience certificates showing 3+ years govt/PSU supplies

Financial statements and NET WORTH proof

EMD submission document for ₹1,17,000

Technical bid documents and product data sheet

OEM authorization or reseller certification

BIS license, ROHS compliance certificate, IS 13252 (PART-1) registrations

Corrigendum Updates

1 Update

Update

25-May-2026

Extended Deadline

04-Jun-2026, 5:00 pm

Opening Date

04-Jun-2026, 5:30 pm

Frequently Asked Questions

How to bid for A3 multifunction printer tender in India 2026

Bidders must meet eligibility criteria including 3+ years govt/PSU supply experience, positive NET WORTH, and BIS/ROHS/IS 13252 certifications. Upload data sheet, OEM authorization, GST details, PAN, and EMD ₹1,17,000. Ensure delivery capability under 25% quantity variation and submit technical bid with product data.

What documents are required for the printer tender submission in India

Submit GST registration, PAN, audited financials showing positive NET WORTH, 3+ years govt/PSU supply experience, data sheet, OEM authorization, BIS license, ROHS, and IS 13252 (PART-1) certificates; include EMD ₹1,17,000 and contract copies illustrating prior similar supplies.

What are the technical specifications for A3 printer in this bid

Requirements include A3 and A4 printing, auto duplexing, minimum duty cycle, RAM and storage size, scan-to functions, original document feeder, network connectivity, and compatibility with common operating systems; data sheet must match offered parameters with OEM authorization.

When is the delivery deadline for the printer procurement in 2026

Delivery schedule follows the option clause with potential 30+ days extension for increased quantity; base delivery period begins after contract award; ensure readiness to scale delivery in line with 25% quantity variation.

What are the certification requirements for the printer tender

Bidders must hold BIS license, ROHS compliance, and IS 13252 (PART-1) registrations; provide corresponding certificates with bid and ensure product data sheet aligns with these standards.

What is the EMD amount for the government printer procurement

The bid security amount is ₹1,17,000; ensure payment through the prescribed channel and include EMD document with the bid submission to participate in the tender.

What are the key eligibility criteria for OEMs for this tender

OEMs must have positive net worth, 3+ years of govt/PSU supply experience, and provide OEM authorization; demonstrate ability to supply A3/MFP printers with BIS/ROHS/IS 13252 compliance; data sheet must corroborate offered product specs.

What are the required data sheet and vendor documentation

Upload the product data sheet, OEM authorization, GST, PAN, experience contracts, and compliance certificates; ensure data sheet matches all technical parameters and that the product offered aligns with BIS/ROHS/IS 13252 requirements for rejection risk.

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Documents 7

GeM-Bidding-9336646.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indian Audit & Accounts Department A3 Size Multifunction Printer Tender India 2026

Key Highlights

Categories 2

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

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Documents 7

GeM-Bidding-9336646.pdf

Other Documents

Other Documents

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

PWD Electrical Procurement: A3/A4 Printer, MFPs & Accessories for Kolkata IT Division 2026

General Administration Department Chhattisgarh A3/A4 MFP Printer Tender 2026 Durg ISO 24734 IS 550 Compliant

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High End Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Computer Printer (V2)

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

🤖 AI-Powered Bidder Prediction

Required Documents

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Frequently Asked Questions

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Unlock Tender Documents

Documents 7

GeM-Bidding-9336646.pdf

Other Documents

Other Documents

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9336646.pdf

Other Documents

Other Documents

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

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