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Public Works Department Madhya Pradesh High End Laptop Tender Khargone 2026 – IS 550/Factory Pre-Loaded OS 64GB RAM

Bid Publish Date

17-Feb-2026, 9:24 pm

Bid End Date

28-Feb-2026, 9:00 am

Location

KHARGONE , MADHYA PRADESH

Progress

Issue17-Feb-2026, 9:24 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria and three-year average turnover requirement
  • • Imported products require India-based OEM/authorized seller with after-sales service
  • • Option clause allows quantity variations up to 25% during contract and delivery extensions
  • • Factory pre-loaded operating system requirement for high-end laptops
  • • Delivery timing linked to original delivery order and potential extension rules
  • • Bidder financial standing must be verifiable via audited statements or CA certificate

Categories 1

LAPTOP

Tender Overview

In this khargone-based procurement, the Public Works Department, Madhya Pradesh seeks to acquire high‑end laptops for official use. The laptop category focuses on notebook computers with factory pre-loaded operating systems, configurable RAM, and storage options. The estimated contract value and quantity are not published, but the tender emphasizes OEM turnover, after‑sales support, and delivery timelines. The opportunity specifies an option clause permitting up to 25% quantity variation at contract award or during the currency, with delivery timelines linked to the original delivery order. This procurement targets authorized suppliers capable of meeting OEM turnover criteria and providing India-based after-sales support for imported products. The unique aspect is the dual emphasis on internal capability and OEM financial health, with performance safeguards tied to delivery extensions and contract quantities.

Technical Specifications & Requirements

  • Category: High end laptop / notebook
  • Core specs: Base processor number; higher processor number; factory pre-loaded OS; RAM size; Display size (cm diagonal); Storage capacity (GB)
  • Delivery/SCOPe: Not explicitly stated; emphasis on optional quantity increase up to 25% and contract extension rules
  • Compliance cues: OEM turnover criteria; for imported products, Indian‑based OEM/authorized seller with after‑sales service capability; financial standing verification
  • Submission cues: Bidders must demonstrate three-year turnover (average) and OEM turnover alignment, with audited statements or CA certificate; notional willingness to supply multiple models meeting the above categories

Terms, Conditions & Eligibility

  • EMD/financial proof: Required turnover evidence for last three financial years; may accept CA certificate or audited balance sheets
  • Turnover criteria: Minimum average annual turnover (last 3 years) as specified in bid doc; applicable to bidder and OEM
  • OEM requirement: OEM turnover criteria; for bunch bids, OEM of primary product must meet the threshold
  • Imported products clause: Registered Indian office for after‑sales support required
  • Financial health: Bidder must not be in liquidation or similar proceedings; maintain sound financial standing

Key Specifications

  • Product: High end laptop / notebook

  • Specifications: Base processor number; higher processor number; factory pre-loaded OS; RAM size; display diagonal; storage capacity

  • OEM/Turnover: Three-year average turnover requirement; OEM turnover threshold per bid document

  • Imported products: India-based registered office for after-sales support

  • Delivery: 25% quantity variation rights; extended delivery period rules

Terms & Conditions

  • Mandatory OEM turnover compliance and three-year financial history

  • 25% quantity variation right with contract extension rules

  • Imported items require India-based after-sales service capability

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms, with invoicing upon delivery and payment per contract

Delivery Schedule

Delivery period tied to last delivery order date; extended delivery time calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should expect standard LD provisions for delayed delivery and non-conformance per purchase terms

Bidder Eligibility

  • Minimum average annual turnover over last 3 financial years as per bid document

  • OEM turnover alignment for the offered product (primary product category)

  • Evidence of Indian after-sales service capability for imported laptops

Documents 3

GeM-Bidding-9002788.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number AMD Ryzen 7 5825U or Intel Core i7-1265U, For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited Balance Sheets for last 3 financial years or CA certificate showing turnover

4

OEM authorization/authorization from OEM for reselling/servicing

5

Declaration of financial stability and non‑liquidation status

6

Proof of Indian after-sales service capability for imported products

7

Technical bid documents demonstrating OS, RAM, display, storage configurations

8

Any minimum warranty/AMC terms offered by bidder

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the laptop tender in Khargone MP 2026?

Bidders should prepare GST registration, PAN, audited turnover or CA certificate, OEM authorization, and evidence of Indian after‑sales support for imported laptops. Ensure three‑year average turnover meets the OEM‑linked threshold and demonstrate OS and RAM/storage configurations that meet the specifications.

What documents are required for PWD MP laptop procurement bid 2026?

Submit GST certificate, PAN, three‑year turnover proof (audited balance sheets or CA certificate), OEM authorization, evidence of after‑sales service in India for imported products, and technical bid detailing processor, RAM, display size, and storage capacity.

What are the technical specs expected for the high end laptops?

Bidders must provide laptops with a base processor number and a higher processor number, factory pre‑loaded OS, RAM size specified in bids, display diagonal size in cm, and storage capacity in GB as per BOQ items; exact figures align with tender terms.

What is the OEM turnover criterion for this laptop tender?

The bidder and the OEM must meet a minimum average annual turnover over the last three years ending 31st March; evidence should be certified audited statements or CA certificates and must be uploaded with the bid.

Are imported laptops allowed for the MP PWD procurement?

Yes, but imported products require the OEM or an authorized seller with a registered office in India to provide after‑sales support; submit a certificate confirming this arrangement.

What delivery flexibility is allowed in this tender?

The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency with rates unchanged; delivery period adjustments use a defined formula with a minimum 30 days.

What are the warranty or maintenance expectations for these laptops?

Warranty/AMC terms are not detailed; bidders should outline their standard warranty and post‑sales support terms, ensuring alignment with OEM and any government expectations for service levels and response times.

How will payments be processed for the MP laptop contract?

Payment terms are not disclosed; bidders should anticipate government payment norms, typically after delivery or milestones, with supporting documentation and conformity to contract terms once awarded.