Hindustan Petroleum Corporation Ltd Reflector & Mechanical Spare Parts Tender Gandhinagar Gujarat 2026
Bid Publish Date
10-Sep-2026, 7:00 pm
Bid End Date
21-Sep-2026, 6:00 pm
EMD
₹44,000
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The tender seeks procurement of a broad range of mechanical spare parts and related components for GADH? (Gandhinagar, Gujarat 380060). Product categories include SPROCKET TEETH, GEARS (14, 19, 21, 25, 29 teeth), SHAFTS (dia 40-60, various lengths), NTN BEARING 212, PILLOW BLOCK BEARING 213, TEFLON ROLLER assemblies, LPG HOSE lengths, and related hardware such as Sealing Units, Hinges, Bearings, Rails and Guide Rods, along with wiring and sensor elements. Estimated value not disclosed; EMD: ₹44,000. The scope references multiple GD PT and filling machine components, indicating a mixed lot of mechanical, pneumatic, and hose assemblies managed under HPCL procurement processes. The tender includes an option clause for quantity variation up to 25% and a delivery-time calculation mechanism to accommodate extensions, emphasizing flexible scheduling. Bidder diligence should align with HPCL’s standard terms and the provided “HPCL BG formats” for contract execution. The unique aspect is a highly diversified bill of materials spanning fasteners, bearings, hoses, gears, and sensors for GD PT equipment. This requires bidders with broad engineering procurement capabilities and prior HPCL experience.
Technical Specifications & Requirements
- Item scope includes: SPROCKET TEETH 14 CS bore 65 mm; GEAR 19-29 TEETH; SHAFT DIA 40-60 with varying lengths (380; 800); BEARING 212, Bearing 6304 2Z, Bearing SKF 6206 2Z; TEFLON ROLLER and TEFLON ROLLER With Bearing for GD PT; LPG HOSE lengths 1-3 m for filling/gas valves; Hose for Hot Air Gun 700 mm-2000 mm; Platform/Block for GD PT; Magnetic sensors and Keypad for Kosan carousel; and other mechanical components.
- Delivery terms and Consignee details to be confirmed in tender attachments; EMD: ₹44,000. Notwithstanding, bidder must comply with HPCL terms and conditions including price adjustment, contract termination rights, and delivery performance expectations.
- Quality/Standards: Not specified in data; bidders should reference general HPCL supplier quality expectations and BOM-level conformity to part drawings and OEM standards.
Terms, Conditions & Eligibility
- EMD: ₹44,000 (details to be confirmed in procurement package).
- Quantity flexibility: ±25% at purchase Order and during contract currency at contracted rates.
- Delivery timeline: Based on last date of original delivery order; extended time computed as (additional quantity/original quantity) × original delivery period, min 30 days.
- Payment terms: Not explicitly stated; bidders should align with HPCL standard terms and contractual payment schedules.
- Documents: Upload all requisite docs per tender attachments; includes GST declarations, HSNs, integrity pact, delisting undertakings, OEM authorizations, and experience declarations.
- Termination/penalty: Termination rights for non-delivery, misrepresentation, insolvency, or breach as per HPCL terms.
- Option Clause: 25% quantity increase/decrease at contracted rates during execution.
- GST/Tax: Bidders must submit GSTIN and GST rate status for supply location.
Key Specifications
-
N/A specifications listed; items enumerated include SPROCKET TEETH, GEARS (14 CS to 29 TEETH), SHAFTS (DIA 40-60 with specified lengths), NTN BEARING 212, Fittings, LPG hoses (1-3 m, 1.5 m, 2 m, 3 m), TEFLON ROLLERS, MAGNETIC SENSORS, K Pad/Carousel components, Bearings (SKF 6206/6304).
-
EMD amount: ₹44,000; Delivery clause allows ±25% quantity variation; Minimum delivery extension 30 days; HPCL BG formats govern contract execution.
Terms & Conditions
-
EMD of ₹44,000 required with bid submission
-
25% quantity variation permitted during contract
-
Delivery period adjusts with order quantity using flexible calculation
Important Clauses
Payment Terms
Payment terms to be as per HPCL standard formats; exact schedule to be defined in contract.
Delivery Schedule
Delivery period linked to the last date of the original delivery order; extension formula applies with minimum 30 days.
Penalties/Liquidated Damages
Contract can be terminated or penalties imposed for non-delivery, late delivery, or misrepresentation per HPCL terms.
Bidder Eligibility
-
Must meet HPCL supplier requirements and submit OEM authorizations if needed
-
Demonstrated capability to supply a diverse BOM including gears, shafts, bearings, hoses
-
GST compliance and financial capacity to undertake HPCL procurement
Tender Data
Bid Details
Quantity
3282
Category
Supply of Sick Sensor Bar Code Reader S
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
REFLECTOR 104949 CAR , Supply of Sick Sensor Photosensor WT2 , Supply of Sick Sensor Bar Code Reader S , Solenoid Valve For Filling Scales, Met , Solenoid Valve For Panels GD PT, Metal , SPROCKET TEETH 14 CS BORE 65mm , GEAR 19 TEETH MILD STEEL , GEAR 21 TEETH MILD STEEL , GEAR 25 TEETH MILD STEEL , GEAR 29 TEETH MILD STEEL , SHAFT DIA 40 LENGTH 380 , SHAFT DIA 50 X 60 LENGTH 800 , SHAFT DIA 60 X 60 LENGTH 800 , NTN BEARING 212 , CHAIN LOCK , TEFLON ROLLER , TEFLON ROLLER With Bearing for GD PT , LPG HOSE 1 M for Filling Gun 0.5 Inch , LPG HOSE 1 M for Gas Stop Valve 0.5 Inc , LPG HOSE 1 M 0.5 Inch , LPG HOSE 1.5 M 0.5 Inch , LPG HOSE 2 M 0.5 Inch , LPG HOSE 3 M 1 Inch , Pillow Block Bearing 213 , Spider 150 Rathi Make , BOSCH REXROTH LINEAR ROLLER BR , Sealing Unit Hot Air Sealing Gun , Hose for Hot Air Gun 700 MM , Hose for Hot Air Gun Length 2000 MM , Hose for Hot Air Gun Length 1500 MM , Toggle Joint , L MOUNT for Cylinder , Bearing 6206 2Z SKF , Drag Chain for Booms , Antenna Sensor Rod 300 MM , EYE BOLT FOR CENTERING ARM , Pressure Swith for Filling Gun , Aluminium Block , Stablizer for Filling Gun , Hex Connector for Filling Gun , L Bend for Filling Gun , Bottom Block GD PT , U Plate for GD PT , Platform for GD PT Center Sec , Flexible Coupling , Hammering Cup , UHM Pad for Introduction , Bearing SKF 6301 , COUNTER WEIGHT CHAIN CONVEYOR , BRASS BLOCK , MS BLOCK , TOGGLE JOINT ROD , Guide Rod For Introduction fo , Guide Rod Ejection Unit , Clamping arm for GD Machine , Carousel Adjustment Bolt Stud Type with , Double Stopper Straight Type One Unit , Double Stopper Plate Type One Unit , Ejection Arm , Ejection Pusher Arm , E Plate for Booms , Teflon Pad for Stopper , Upper Plate for Filling Gun , T Connector MKII , Spring for Kosan Make Filling Gun , Wear Strip 50 X 6 , Magnetic Sensors for Introduction and Ejec , Keypad for Kosan Carousel SS Type , Shaft 80X80X860MM , Bearing 6024 ZZ SKF , Bearing 6304 2Z , Display of GD PT Filling Machine MK4 , Push Button for Filling Machine
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
558
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382640
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav Omprakash Solanki | 382640,HPCL Gandhinagar LPG Bottlign Plant , P.B.No1 , Chara Sonipur Road - Sardhav - 382640 | Gandhinagar | Gujarat | 382640 | 12 | 558 | - |
Authority Records
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Documents 6
GeM-Bidding-9877650.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
73 Items Sign in to view GEM price trends Sign in for GEM prices
REFLECTOR 104949 CAR
As per tender term
Supply of Sick Sensor Photosensor WT2
As per tender term
Supply of Sick Sensor Bar Code Reader S
As per tender term
Solenoid Valve For Filling Scales, Met
As per tender term
Solenoid Valve For Panels GD PT, Metal
As per tender term
SPROCKET TEETH 14 CS BORE 65mm
As per tender term
GEAR 19 TEETH MILD STEEL
As per tender term
GEAR 21 TEETH MILD STEEL
As per tender term
GEAR 25 TEETH MILD STEEL
As per tender term
GEAR 29 TEETH MILD STEEL
As per tender term
SHAFT DIA 40 LENGTH 380
As per tender term
SHAFT DIA 50 X 60 LENGTH 800
As per tender term
SHAFT DIA 60 X 60 LENGTH 800
As per tender term
NTN BEARING 212
As per tender term
CHAIN LOCK
As per tender term
TEFLON ROLLER
As per tender term
TEFLON ROLLER With Bearing for GD PT
As per tender term
LPG HOSE 1 M for Filling Gun 0.5 Inch
As per tender term
LPG HOSE 1 M for Gas Stop Valve 0.5 Inc
As per tender term
LPG HOSE 1 M 0.5 Inch
As per tender term
LPG HOSE 1.5 M 0.5 Inch
As per tender term
LPG HOSE 2 M 0.5 Inch
As per tender term
LPG HOSE 3 M 1 Inch
As per tender term
Pillow Block Bearing 213
As per tender term
Spider 150 Rathi Make
As per tender term
BOSCH REXROTH LINEAR ROLLER BR
As per tender term
Sealing Unit Hot Air Sealing Gun
As per tender term
Hose for Hot Air Gun 700 MM
As per tender term
Hose for Hot Air Gun Length 2000 MM
As per tender term
Hose for Hot Air Gun Length 1500 MM
As per tender term
Toggle Joint
As per tender term
L MOUNT for Cylinder
As per tender term
Bearing 6206 2Z SKF
As per tender term
Drag Chain for Booms
As per tender term
Antenna Sensor Rod 300 MM
As per tender term
EYE BOLT FOR CENTERING ARM
As per tender term
Pressure Swith for Filling Gun
As per tender term
Aluminium Block
As per tender term
Stablizer for Filling Gun
As per tender term
Hex Connector for Filling Gun
As per tender term
L Bend for Filling Gun
As per tender term
Bottom Block GD PT
As per tender term
U Plate for GD PT
As per tender term
Platform for GD PT Center Sec
As per tender term
Flexible Coupling
As per tender term
Hammering Cup
As per tender term
UHM Pad for Introduction
As per tender term
Bearing SKF 6301
As per tender term
COUNTER WEIGHT CHAIN CONVEYOR
As per tender term
BRASS BLOCK
As per tender term
MS BLOCK
As per tender term
TOGGLE JOINT ROD
As per tender term
Guide Rod For Introduction fo
As per tender term
Guide Rod Ejection Unit
As per tender term
Clamping arm for GD Machine
As per tender term
Carousel Adjustment Bolt Stud Type with
As per tender term
Double Stopper Straight Type One Unit
As per tender term
Double Stopper Plate Type One Unit
As per tender term
Ejection Arm
As per tender term
Ejection Pusher Arm
As per tender term
E Plate for Booms
As per tender term
Teflon Pad for Stopper
As per tender term
Upper Plate for Filling Gun
As per tender term
T Connector MKII
As per tender term
Spring for Kosan Make Filling Gun
As per tender term
Wear Strip 50 X 6
As per tender term
Magnetic Sensors for Introduction and Ejec
As per tender term
Keypad for Kosan Carousel SS Type
As per tender term
Shaft 80X80X860MM
As per tender term
Bearing 6024 ZZ SKF
As per tender term
Bearing 6304 2Z
As per tender term
Display of GD PT Filling Machine MK4
As per tender term
Push Button for Filling Machine
As per tender term
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | REFLECTOR 104949 CAR | As per tender term | 12 | eac | naveenp | 558 | |
| 2 | Supply of Sick Sensor Photosensor WT2 | As per tender term | 6 | eac | naveenp | 558 | |
| 3 | Supply of Sick Sensor Bar Code Reader S | As per tender term | 2 | eac | naveenp | 558 | |
| 4 | Solenoid Valve For Filling Scales, Met | As per tender term | 10 | eac | naveenp | 558 | |
| 5 | Solenoid Valve For Panels GD PT, Metal | As per tender term | 40 | eac | naveenp | 558 | |
| 6 | SPROCKET TEETH 14 CS BORE 65mm | As per tender term | 10 | eac | naveenp | 558 | |
| 7 | GEAR 19 TEETH MILD STEEL | As per tender term | 10 | eac | naveenp | 558 | |
| 8 | GEAR 21 TEETH MILD STEEL | As per tender term | 10 | eac | naveenp | 558 | |
| 9 | GEAR 25 TEETH MILD STEEL | As per tender term | 5 | eac | naveenp | 558 | |
| 10 | GEAR 29 TEETH MILD STEEL | As per tender term | 5 | eac | naveenp | 558 | |
| 11 | SHAFT DIA 40 LENGTH 380 | As per tender term | 100 | eac | naveenp | 558 | |
| 12 | SHAFT DIA 50 X 60 LENGTH 800 | As per tender term | 50 | eac | naveenp | 558 | |
| 13 | SHAFT DIA 60 X 60 LENGTH 800 | As per tender term | 20 | eac | naveenp | 558 | |
| 14 | NTN BEARING 212 | As per tender term | 60 | eac | naveenp | 558 | |
| 15 | CHAIN LOCK | As per tender term | 50 | eac | naveenp | 558 | |
| 16 | TEFLON ROLLER | As per tender term | 200 | eac | naveenp | 558 | |
| 17 | TEFLON ROLLER With Bearing for GD PT | As per tender term | 300 | eac | naveenp | 558 | |
| 18 | LPG HOSE 1 M for Filling Gun 0.5 Inch | As per tender term | 80 | eac | naveenp | 558 | |
| 19 | LPG HOSE 1 M for Gas Stop Valve 0.5 Inc | As per tender term | 80 | eac | naveenp | 558 | |
| 20 | LPG HOSE 1 M 0.5 Inch | As per tender term | 40 | eac | naveenp | 558 | |
| 21 | LPG HOSE 1.5 M 0.5 Inch | As per tender term | 30 | eac | naveenp | 558 | |
| 22 | LPG HOSE 2 M 0.5 Inch | As per tender term | 25 | eac | naveenp | 558 | |
| 23 | LPG HOSE 3 M 1 Inch | As per tender term | 6 | eac | naveenp | 558 | |
| 24 | Pillow Block Bearing 213 | As per tender term | 10 | eac | naveenp | 558 | |
| 25 | Spider 150 Rathi Make | As per tender term | 150 | eac | naveenp | 558 | |
| 26 | BOSCH REXROTH LINEAR ROLLER BR | As per tender term | 16 | eac | naveenp | 558 | |
| 27 | Sealing Unit Hot Air Sealing Gun | As per tender term | 12 | eac | naveenp | 558 | |
| 28 | Hose for Hot Air Gun 700 MM | As per tender term | 12 | eac | naveenp | 558 | |
| 29 | Hose for Hot Air Gun Length 2000 MM | As per tender term | 3 | eac | naveenp | 558 | |
| 30 | Hose for Hot Air Gun Length 1500 MM | As per tender term | 3 | eac | naveenp | 558 | |
| 31 | Toggle Joint | As per tender term | 150 | eac | naveenp | 558 | |
| 32 | L MOUNT for Cylinder | As per tender term | 10 | eac | naveenp | 558 | |
| 33 | Bearing 6206 2Z SKF | As per tender term | 10 | eac | naveenp | 558 | |
| 34 | Drag Chain for Booms | As per tender term | 100 | m | naveenp | 558 | |
| 35 | Antenna Sensor Rod 300 MM | As per tender term | 100 | eac | naveenp | 558 | |
| 36 | EYE BOLT FOR CENTERING ARM | As per tender term | 12 | eac | naveenp | 558 | |
| 37 | Pressure Swith for Filling Gun | As per tender term | 5 | eac | naveenp | 558 | |
| 38 | Aluminium Block | As per tender term | 96 | eac | naveenp | 558 | |
| 39 | Stablizer for Filling Gun | As per tender term | 72 | eac | naveenp | 558 | |
| 40 | Hex Connector for Filling Gun | As per tender term | 40 | eac | naveenp | 558 | |
| 41 | L Bend for Filling Gun | As per tender term | 50 | eac | naveenp | 558 | |
| 42 | Bottom Block GD PT | As per tender term | 30 | eac | naveenp | 558 | |
| 43 | U Plate for GD PT | As per tender term | 30 | eac | naveenp | 558 | |
| 44 | Platform for GD PT Center Sec | As per tender term | 10 | eac | naveenp | 558 | |
| 45 | Flexible Coupling | As per tender term | 4 | eac | naveenp | 558 | |
| 46 | Hammering Cup | As per tender term | 8 | eac | naveenp | 558 | |
| 47 | UHM Pad for Introduction | As per tender term | 10 | eac | naveenp | 558 | |
| 48 | Bearing SKF 6301 | As per tender term | 50 | eac | naveenp | 558 | |
| 49 | COUNTER WEIGHT CHAIN CONVEYOR | As per tender term | 10 | eac | naveenp | 558 | |
| 50 | BRASS BLOCK | As per tender term | 20 | eac | naveenp | 558 | |
| 51 | MS BLOCK | As per tender term | 20 | eac | naveenp | 558 | |
| 52 | TOGGLE JOINT ROD | As per tender term | 60 | eac | naveenp | 558 | |
| 53 | Guide Rod For Introduction fo | As per tender term | 10 | eac | naveenp | 558 | |
| 54 | Guide Rod Ejection Unit | As per tender term | 10 | eac | naveenp | 558 | |
| 55 | Clamping arm for GD Machine | As per tender term | 40 | eac | naveenp | 558 | |
| 56 | Carousel Adjustment Bolt Stud Type with | As per tender term | 300 | eac | naveenp | 558 | |
| 57 | Double Stopper Straight Type One Unit | As per tender term | 12 | set | naveenp | 558 | |
| 58 | Double Stopper Plate Type One Unit | As per tender term | 12 | set | naveenp | 558 | |
| 59 | Ejection Arm | As per tender term | 3 | eac | naveenp | 558 | |
| 60 | Ejection Pusher Arm | As per tender term | 3 | eac | naveenp | 558 | |
| 61 | E Plate for Booms | As per tender term | 12 | eac | naveenp | 558 | |
| 62 | Teflon Pad for Stopper | As per tender term | 60 | eac | naveenp | 558 | |
| 63 | Upper Plate for Filling Gun | As per tender term | 30 | eac | naveenp | 558 | |
| 64 | T Connector MKII | As per tender term | 4 | eac | naveenp | 558 | |
| 65 | Spring for Kosan Make Filling Gun | As per tender term | 100 | eac | naveenp | 558 | |
| 66 | Wear Strip 50 X 6 | As per tender term | 300 | m | naveenp | 558 | |
| 67 | Magnetic Sensors for Introduction and Ejec | As per tender term | 4 | eac | naveenp | 558 | |
| 68 | Keypad for Kosan Carousel SS Type | As per tender term | 12 | eac | naveenp | 558 | |
| 69 | Shaft 80X80X860MM | As per tender term | 10 | eac | naveenp | 558 | |
| 70 | Bearing 6024 ZZ SKF | As per tender term | 2 | eac | naveenp | 558 | |
| 71 | Bearing 6304 2Z | As per tender term | 80 | eac | naveenp | 558 | |
| 72 | Display of GD PT Filling Machine MK4 | As per tender term | 12 | eac | naveenp | 558 | |
| 73 | Push Button for Filling Machine | As per tender term | 12 | eac | naveenp | 558 |
Categories
44
Required Documents
GST registration certificate and GSTIN for supply location
PAN card and financial statements
Experience certificates for similar procurement
HPCL Integrity Pact and related declarations
OEM authorization letters (if applicable)
Bid document as per tender attachments
EMD submission proof (₹44,000)
HSN declaration and GST rate declaration
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for HPCL Gandhinagar mechanical parts tender 2026?
Bidders must submit documents listed in terms, including GST registration, PAN, experience certificates, OEM authorizations, and EMD of ₹44,000. Ensure HPCL BG formats are used, and comply with the 25% option clause and delivery-time calculations as per contract.
What documents are required for HPCL Gandhinagar procurement 2026?
Required documents include GST registration, GSTIN for supply location, PAN, experience certificates for relevant supply, financial statements, integrity pact, delisting declarations, OEM authorizations, and EMD proof of ₹44,000.
What are the key technical items in the HPCL tender 2026?
Key items include SPROCKET TEETH (CS bore 65 mm), GEARS (14–29 teeth), SHAFTS (DIA 40-60 with lengths 380/800 mm), NTN 212 bearing, SKF bearings, TEFLON ROLLER assemblies, LPG hoses (1–3 m, 1.5–3 m), and magnetic sensors for GD PT equipment.
What is the EMD amount and its payment implications for HPCL tender?
EMD is ₹44,000; payment terms will follow HPCL standard formats. Submit EMD along with bid to avoid disqualification; terms may include adjustments under contract clauses for performance.
How does quantity variation affect HPCL tender obligations in Gujarat?
The purchaser may vary quantity up to ±25% at contracted rates during both initial and currency phases. Delivery time adapts via a formula based on extra quantity, with a minimum extension of 30 days.
What delivery terms apply to the HPCL mechanical parts tender?
Delivery starts from the last date of the original delivery order; extended periods apply per the option clause. Ensure readiness to deliver diverse BOM items like gears, shafts, hoses, and sensors to Gandhinagar facility.
Which brands or OEMs are required for this HPCL supply contract?
OEM authorizations are required when specified; vendors should provide OEM-backed components for gears, bearings, and sensors as applicable, and ensure ISI/ISO conformance if called for in attachments.
What standards or certifications are mandatory for HPCL Gujarat tender?
No explicit standards listed; bidders should prepare OEM-specific certifications and HPCL supplier quality expectations, along with GST compliance and integrity pact as per tender attachments.