Indian Army Desert Air Cooler Tender FIROZPUR Punjab 250 L Honeycomb Evaporative Tank 2026
Progress
Key Highlights
- • Critical: 25% quantity variation at contract placement and during currency of contract
- • GST invoicing on GeM portal with GST payment screenshot required
- • Scope limited to supply of goods (no service/installation)
- • OEM turnover requirement over last 3 years; floating for bunch bids
- • Imported products require OEM registered office presence
- • Delivery timeframe rules tied to original delivery order and extended periods
Tender Overview
The Indian Army, Department of Military Affairs, seeks supply-only procurement of a desert air cooler with a honeycomb cooling evaporative tank of 250 L capacity for delivery at FIROZPUR, PUNJAB 142044. Tender emphasizes itemized supply with a potential 25% quantity variation during contract execution and extended delivery windows. Bidders must align with GST-compliant invoicing on the GeM portal and provide turnover evidence for the last three financial years. The forward-looking scope targets OEMs or authorised sellers with robust financials and a track record in similar cooling equipment. Unique aspects include OEM turnover conformity in multi-bid scenarios and the option clause enabling quantity adjustments at contracted rates.
Technical Specifications & Requirements
- Product: Desert air cooler with honeycomb cooling evaporative tank
- Capacity: 250 L
- Delivery location: FIROZPUR, Punjab
- Invoicing: GST-invoice upload and GST portal GST payment screenshot on GeM
- Scope: Pure supply of goods (no installation) with all costs included in bid price
- Commercial flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery periods governed by the option clause
- OEM criteria: OEM turnover thresholds apply; therefore, OEMs must provide audited statements or CA/Cost Accountant certificates demonstrating turnover levels for the last three years; for bunch bids, OEM with the highest bid value must meet this criterion
- Imported products: If applicable, must have a registered office as part of the OEM or Authorized Seller framework
Terms, Conditions & Eligibility
- EMD: Not explicitly disclosed in the available data; bidders should verify in official tender documents
- Turnover criteria: Minimum average annual turnover over the last three years (ending 31st March of previous financial year) as specified in bid documents; new entities will use turnover since incorporation
- Delivery: Delivery period linked to last date of original delivery order; option-driven extension rules apply with minimum 30 days if extended
- Payment: GST-compliant invoicing through GeM; terms to be confirmed in tender documents
- Documents: Mandatory submission of financial statements or CA certificate corroborating turnover; GST registration and PAN to be provided; OEM authorization may be required for imported items
Key Specifications
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- Product/service: Desert air cooler with honeycomb cooling evaporative tank
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- Capacity: 250 L
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- Location: FIROZPUR, Punjab
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- Delivery scope: Goods only (no installation)
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- Invoicing: GST-compliant on GeM with GST payment screenshot
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- OEM requirement: Minimum three-year turnover; audited statements or CA/Cost Accountant certificate
Terms & Conditions
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Key Term 1: Quantity may vary up to 25% of bid/contract quantity
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Key Term 2: Delivery period extensions governed by option clause with minimum 30 days
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Key Term 3: GST invoicing and GeM portal submission are mandatory
Important Clauses
Payment Terms
GST-compliant invoicing on GeM; payment terms to be finalized in tender documents
Delivery Schedule
Delivery period starts from the last date of original order; option-driven extensions may apply with calculated timelines
Penalties/Liquidated Damages
Not specified in data; refer to official bid terms for LD provisions
Bidder Eligibility
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Minimum average annual turnover over last 3 years as per bid document
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OEM turnover criteria met for the offered product
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Authorized OEM or seller for imported items with registered office
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
2
Past Performance
50 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Desert air cooler with honeycomb cooling evaprorative tank capacity 250 ltrs
Pre-Bid & Qualification
Pre-Bid Date
28-10-2026 14:00:00
Pre-Bid Venue
113 Engineer Regiment
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Firozpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Firozpur | Firozpur | - | - | 12 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10072482.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
Audited balance sheets or CA/Cost Accountant turnover certificate for last 3 years
Experience certificates from similar supply of cooling equipment
OEM authorization letter or authorized seller confirmation
GST invoice copies and GST portal screenshots for invoicing
Technical compliance documents (if any) and product spec sheets
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the desert air cooler tender in FIROZPUR Punjab
Bidders must meet turnover criteria for the last three financial years, provide GST registration, PAN, and CA-certified turnover statements. Submit OEM authorization if required, and ensure GST invoice plus GST portal screenshots are uploaded on GeM. Delivery is goods-only with quantity variation up to 25%.
What documents are required for the 250 L cooler tender in Punjab
Required documents include GST certificate, PAN, three-year turnover audited statements or CA certificate, OEM authorization, experience certificates for similar cooling equipment, product technical sheets, and GeM GST invoice screenshots. Ensure compliance with OEM turnover and registration requirements.
What are the technical specs for the 250 L desert cooler
The tender specifies a desert air cooler with a honeycomb evaporative cooling tank of capacity 250 L. Specific wattage, airflow in CFM, material grade, noise levels, and power supply are not listed in the available data; bidders should seek official addenda for exact performance specs.
When is delivery expected after order for the FIROZPUR tender
Delivery timelines are tied to the last date of the original delivery order. If the option clause is exercised, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the GST invoicing requirements on GeM for this bid
Bidders must upload a scanned GST invoice and a GST portal payment screenshot on GeM. Ensure the invoice reflects the bid price and complies with GST rules; non-compliant invoices may affect bid evaluation.
What is the OEM turnover criterion for this cooler tender
The OEM must meet the minimum average annual turnover for the last three financial years as specified in the bid document. In case of bunch bids, the OEM of the highest bid value must satisfy this criterion, supported by audited statements or CA certificates.
Are imported desert coolers allowed and what is required
Imported products require an OEM or Authorized Seller with a registered office. Submit OEM authorization, keep a clear chain of custody, and provide applicable certifications; ensure compliance with tender terms for imported items.