Indian Army Ambala Parts Tender 18 Items IS0 9001 Data Sheet End User Certificate 2026
Progress
Tender Overview
The Indian Army, Department of Military Affairs, seeks supply of 18 distinct vehicle and mechanical spares including Clutch Master Cylinder, Universal Joint Assembly, Rear Brake Shoe Set, Clutch Pressure Plate, Brake Cable, Spring Brake Shoe, Tail Light Assembly, Front Suspension Bush Kit, Disc Pad, Steering Pump, Fan Belt, Oil Seal, Gear Lever Kit, Checknut, Wiper Blade Set and related components for deployment in AMBALA, HARYANA. The procurement, with no quoted estimated value or EMD in the data, requires submission of a Data Sheet and ISO 9001 certification. A key driver is the option clause enabling quantity variation up to 25% during contract execution, with delivery timing anchored to the original schedule and adjusted per order. GST applicability is bidder’s responsibility with actual reimbursement rules. Consortium arrangements are allowed with shared responsibility among members.
Technical Specifications & Requirements
- Product coverage includes bulk spares for automotive systems: clutch, brake, steering, lighting, suspension, and belt assemblies.
- Mandatory certifications: ISO 9001 for bidder or OEM; Data Sheet alignment with offered products; Material Test Certificate to accompany supplies.
- Documentation to upload with bid: PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization where applicable.
- End User Certificate in Buyer format if requested; End-to-End verification of parameter matches against Data Sheet is required to avoid rejection.
- Consortium undertakings and delivery-time calculations must align with option clause and minimum delivery windows.
Terms, Conditions & Eligibility
- EMD status: not specified in the data; bidders must adhere to standard procurement practices and provide security as per ATC.
- GST responsibility lies with bidders; actual reimbursement to be based on applicable rates.
- ISO 9001 certification required for bidder or OEM; Data Sheet alignment mandatory; material test certificates to accompany supply.
- Payment terms and delivery timelines are governed by standard government terms and the option clause allowing 25% quantity variation. Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; consortiums allowed with equal responsibility.
Key Specifications
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Product scope: 18 automotive spares including clutch, brake, suspension, steering, lighting and belt components
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Standards: ISO 9001 certification required for bidder or OEM
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Documentation: Data Sheet, GSTIN, PAN, cancelled cheque, EFT mandate
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Quality: Material Test Certificate to be sent with the supply
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Delivery: option clause allows up to 25% quantity variation during contract
Terms & Conditions
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Option clause permits 25% quantity variation with extended delivery timelines
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Bidder must possess ISO 9001 certification or OEM equivalent
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GST and tax handling to be borne by bidder with actual reimbursement rules
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as per applicable rates; standard govt terms prevail
Delivery Schedule
Delivery period linked to last delivery order date; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should refer to standard terms and ATC for LD mechanisms
Bidder Eligibility
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ISO 9001 certification for bidder or OEM
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Bidder not in liquidation, not under receivership
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Consortium allowed with lead member and equal responsibility
Tender Data
Bid Details
Quantity
32
Bid Validity
90 (Days)
Bid Type
Service
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Assy Clutch Master Cyl , Joint Assy Universal , Rear Brake Shoe Set , Clutch Pressure Plate , Brake Cable , Spring Brake Shoe , Tail Light Assy , Front Suspention bush kit , Brake Shoe Set , Disc Pad , Steering Pump , Fan Belt , Pressure Plate New Model , Oil Seal , Gear Lever Kit , Check nut , Wiper blade set
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9982112.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Assy Clutch Master Cyl
Assy Clutch Master Cyl
Joint Assy Universal
Joint Assy Universal
Rear Brake Shoe Set
Rear Brake Shoe Set
Clutch Pressure Plate
Clutch Pressure Plate
Brake Cable
Brake Cable
Spring Brake Shoe
Spring Brake Shoe
Tail Light Assy
Tail Light Assy
Front Suspention bush kit
Front Suspention bush kit
Brake Shoe Set
Brake Shoe Set
Disc Pad
Disc Pad
Steering Pump
Steering Pump
Fan Belt
Fan Belt
Tail Light Assy
Tail Light Assy
Pressure Plate New Model
Pressure Plate New Model
Oil Seal
Oil Seal
Gear Lever Kit
Gear Lever Kit
Check nut
Check nut
Wiper blade set
Wiper blade set
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Assy Clutch Master Cyl | Assy Clutch Master Cyl | 2 | pieces | oictss104 | 15 | |
| 2 | Joint Assy Universal | Joint Assy Universal | 4 | pieces | oictss104 | 15 | |
| 3 | Rear Brake Shoe Set | Rear Brake Shoe Set | 1 | pieces | oictss104 | 15 | |
| 4 | Clutch Pressure Plate | Clutch Pressure Plate | 1 | pieces | oictss104 | 15 | |
| 5 | Brake Cable | Brake Cable | 1 | pieces | oictss104 | 15 | |
| 6 | Spring Brake Shoe | Spring Brake Shoe | 2 | pieces | oictss104 | 15 | |
| 7 | Tail Light Assy | Tail Light Assy | 2 | pieces | oictss104 | 15 | |
| 8 | Front Suspention bush kit | Front Suspention bush kit | 1 | pieces | oictss104 | 15 | |
| 9 | Brake Shoe Set | Brake Shoe Set | 2 | pieces | oictss104 | 15 | |
| 10 | Disc Pad | Disc Pad | 2 | pieces | oictss104 | 15 | |
| 11 | Steering Pump | Steering Pump | 1 | pieces | oictss104 | 15 | |
| 12 | Fan Belt | Fan Belt | 1 | pieces | oictss104 | 15 | |
| 13 | Tail Light Assy | Tail Light Assy | 1 | pieces | oictss104 | 15 | |
| 14 | Pressure Plate New Model | Pressure Plate New Model | 3 | pieces | oictss104 | 15 | |
| 15 | Oil Seal | Oil Seal | 1 | pieces | oictss104 | 15 | |
| 16 | Gear Lever Kit | Gear Lever Kit | 5 | pieces | oictss104 | 15 | |
| 17 | Check nut | Check nut | 1 | pieces | oictss104 | 15 | |
| 18 | Wiper blade set | Wiper blade set | 1 | pieces | oictss104 | 15 |
Categories
10
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
ISO 9001 certificate (bidder or OEM)
Data Sheet of offered products
End User Certificate (Buyer format if requested)
OEM authorization documents (where applicable)
Experience certificates and financial statements (as per ATC)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Ambala Indian Army vehicle spares tender 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide Data Sheet aligned with offered parts; ensure ISO 9001 certification (bidder or OEM); form consortium with shared responsibility if needed; comply with option clause and delivery terms as per ATC; End User Certificate may be requested.
What documents are required for the Army spares bid in Ambala
Required documents include PAN card copy, GSTIN, cancelled cheque, EFT mandate statement, ISO 9001 certificate, Data Sheet of offered products, OEM authorization (if applicable), and End User Certificate in Buyer format; include consortium undertaking if forming a team.
What specifications govern the clutch and brake spares for this tender
Specifications demand Data Sheet alignment with offered parts; ISO 9001 compliance; Material Test Certificate with each lot; no separate ISI marking mandate is stated; bidders must ensure exact part compatibility with Indian Army vehicles listed in the BOQ.
What are the delivery and variation terms for quantity changes
Delivery terms allow up to 25% quantity increase or decrease at contract placement and during currency; additional time is computed as (increase/original) × original delivery period with a minimum 30 days; delivery begins after the last original order date.
What is the role of GST in this Army procurement in Ambala
Bidders bear GST applicability and reimbursement; actual GST reimbursement will be at applicable rates or the lower quoted rate; supplier must manage GST compliance and provide GSTIN documentation as part of bid submission.
What are the eligibility criteria for ISO 9001 in this bid
Bidder or OEM must hold ISO 9001 certification; proof must accompany bid; if OEM is not the bidder, OEM authorization must be provided to validate supply capability and quality management practices in military spares.
How will material test certificates impact bid evaluation in Ambala
Material Test Certificates must accompany each supply batch; mismatches between Data Sheet and supplied parameters can lead to bid rejection; ensure certificate details match part numbers, tolerances, and performance specs specified.
What is the significance of the End User Certificate in this tender
End User Certificate may be required in Buyer format; it confirms end-use by the government buyer and validates compliance with procurement rules; bidders should prepare the certificate template or obtain from the buyer in advance.