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Madhya Pradesh School Education Department Dewas AV & IT Equipment Tender 2026 ISO 9001 43500 EMD

Bid Publish Date

19-Feb-2026, 2:44 pm

Bid End Date

06-Mar-2026, 5:00 pm

EMD

₹43,500

Location

DEWAS , MADHYA PRADESH

Progress

Issue19-Feb-2026, 2:44 pm
AwardPending
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Quantity

35

Category

6x2 PoE Audio Matrix with DSP

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • EMD amount explicitly stated as ₹43,500
  • • Quantity variation up to 25% at contract stage and during currency
  • • Delivery extension rules tied to original delivery period and option clause
  • • OEM turnover criteria and bidder turnover criteria required
  • • Comprehensive AV, IT, and office furniture scope under one tender
  • • ATC/Corrigendum-compliant document submission required

Tender Overview

The Madhya Pradesh School Education Department invites bids for a broad procurement package from Dewas, MP 455001, covering items such as 30Watt Wall Mount Premium Speaker, 120W amplifier with USB/Bluetooth, 6x2 PoE Audio Matrix with DSP, video conferencing camera, AV cables, installation charges, 65-inch surveillance display, i5 desktop, color and black/white all-in-one printers, scanner, 5kVA UPS with 120 minutes backup, office furniture, and related accessories. The estimated value is not disclosed; participation requires an EMD of ₹43,500. The contract contemplates quantity variations up to 25% of bid quantity and 25% during the contract period at contracted rates. Delivery timelines hinge on the original delivery schedule with extensions as per option clause. This is a government procurement under the School Education Department framework, with emphasis on ISO 9001 compliance for offered products.

Technical Specifications & Requirements

  • EMD: ₹43,500 (as stated) and must accompany bid.
  • Standards/Certifications: OEM or bidder must hold ISO 9001 certification; products to meet required quality norms as specified in bid documents.
  • Product scope and items: Includes AV equipment (speakers, amplifiers, DSP matrix, cameras), AV cables, installation charges, 65" display, i5 desktop, printers (color and B/W), scanner, UPS 5kVA with 120 minutes, and office furniture.
  • Delivery/Installation: Installation charges included; delivery/completion terms governed by option clause and original delivery schedule with potential extensions.
  • Turnover criteria: Minimum average annual financial turnover for the bidder and OEM as specified in the bid document; documentary evidence acceptable (audited statements/CA certificate).
  • Other: Bidders must upload certificates and documents sought in ATC, Corrigendum, and bid documents. Notable emphasis on ISO 9001 compliance.

Terms, Conditions & Eligibility

  • EMD details: ₹43,500; submission with bid as per tender rules.
  • Turnover criteria: Minimum average annual turnover over last 3 years; bidder and OEM turnover criteria apply; CA certificate or audited balance sheets required.
  • ISO requirement: Bidder or OEM must hold ISO 9001 certification.
  • Quantity flexibility: Purchaser may increase quantity up to 25% at contracted rates during or after original delivery period.
  • Delivery timeframe: Delivery period and extensions defined by option clause; minimum extension considerations apply.
  • Documentation: All required certificates/docs must be uploaded; non-submission risks rejection.

Key Specifications

  • 30Watt Wall Mount Premium Speaker

  • 120W amplifier with USB and Bluetooth

  • 6x2 PoE Audio Matrix with DSP

  • Video conferencing digital camera

  • AV conferencing cable & accessories

  • 65 inches Surveillance Display

  • i5 latest specs Desktop computer

  • Black & White All-in-One Printer

  • Color All-in-One Printer

  • Scanner A4/Ltr

  • Uninterrupted Power Supply 5kVA with 120 minutes

  • Sofa set, Prelaminated Particle Board Center Table

  • Prelaminated Particle Board Office Table

  • Installation charges for AV & conferencing equipment

Terms & Conditions

  • Quantity can be increased by 25% during or after contract at fixed rates

  • ISO 9001 certification required for bidder or OEM

  • EMD of ₹43,500 must accompany bid submission

  • Bidder and OEM turnover criteria documented with audited or CA-certified figures

  • Delivery timelines governed by original delivery period with option-based extensions

Important Clauses

Payment Terms

Not specified in data; bidders should refer to bid document ATC for exact terms

Delivery Schedule

Delivery period to commence after order; option clause allows quantity/extension adjustments with minimum 30 days if extended

Penalties/Liquidated Damages

Not specified in data; consult bid documents and ATC for LD terms

Bidder Eligibility

  • Minimum average turnover as per last 3 financial years (bidder and OEM)

  • ISO 9001 certification for bidder or OEM

  • Experience in supplying similar AV/IT and furniture items to government bodies

Documents 5

GeM-Bidding-9007668.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Chairman Unit as per attached sheet 1 pieces buyerdiet 10
2 Delegate Unit as per attached sheet 11 pieces buyerdiet 10
3 Control Unit as per attached sheet 1 pieces buyerdiet 10
4 30Watt Wall Mount Premium Speaker as per attached sheet 4 pieces buyerdiet 10
5 Amplifier 120W with USB and Bluetooth as per attached sheet 1 pieces buyerdiet 10
6 6x2 PoE Audio Matrix with DSP as per attached sheet 1 pieces buyerdiet 10
7 Video conferencing digital camera as per attached sheet 1 pieces buyerdiet 10
8 Audio Video Conferencing cable and accessories as per attached sheet 1 set buyerdiet 10
9 Audio Video Conferencing installation charge as per attached sheet 1 set buyerdiet 10
10 Surviellance Display 65 Inches as per attached sheet 1 pieces buyerdiet 10
11 i5 latest specs Desktop computer as per attached sheet 3 pieces buyerdiet 10
12 Black and White All in one Printer as per attached sheet 3 pieces buyerdiet 10
13 Color All in one printer as per attached sheet 1 pieces buyerdiet 10
14 Scanner A4 Letter as per specs attached 1 pieces buyerdiet 10
15 Uninterrupted power supply 5kva 120mints specs as per attached sheet 1 pieces buyerdiet 10
16 Sofa Set as per specs attached 1 pieces buyerdiet 10
17 Prelaminated Particle Board Center Table as per attached sheet 1 pieces buyerdiet 10
18 Prelaminated Particle Board Office Table as per attached sheet 1 pieces buyerdiet 10

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Required Documents

1

GST certificate

2

PAN card

3

Audited balance sheets or CA certificate showing 3-year turnover

4

OEM authorization letter (if applicable)

5

ISO 9001 certificate (bidder or OEM)

6

EMD payment proof (₹43,500)

7

Technical bid documents and certificates as per ATC

8

Experience certificates for similar procurements

9

Financial statements for last three years

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for AV equipment tender in Dewas Madhya Pradesh 2026?

Bidders should prepare GST and PAN, submit audited turnover proofs, and ensure ISO 9001 certification. Include EMD ₹43,500, OEM authorization if applicable, and ATC-compliant technical bid. Deliverables include AV gear, printers, UPS, furniture, and installation charges with compliance to option clause for quantity variation.

What documents are required for Dewas MP AV tender submission 2026?

Submit GST, PAN, three-year turnover proof (audited balance sheets or CA certificate), ISO 9001 certification, OEM authorizations if applicable, EMD receipt ₹43,500, and technical bid with product specs and installation charges, plus experience certificates for similar projects.

What are the key technical standards for this MP tender?

Bidder or OEM must hold ISO 9001 certification. Products include AV equipment with BIS/IS standards where specified; ensure compatibility with 65-inch display, DSP-enabled audio matrix, and 5kVA UPS with 120 minutes backup as per scope.

When is the quantity variation allowed in this Dewas tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract, at the contracted rates, with minimum extension of 30 days if required.

What is the EMD amount for this Madhya Pradesh procurement?

The EMD amount is ₹43,500. Submit payment along with the bid as per ATC; failure to provide EMD may lead to rejection of the bid.

What delivery terms apply to the AV & IT equipment tender?

Delivery starts after order; extensions are governed by the option clause. If extended, the additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Which items are covered under the 18 BOQ items for this tender?

The scope includes 30Watt wall speakers, 120W amplifiers with USB/Bluetooth, 6x2 PoE DSP audio matrices, conferencing cameras, AV cables, 65-inch displays, i5 desktops, printers, scanners, 5kVA UPS, and associated furniture and installation charges.

What should bidders submit to prove turnover eligibility for OEMs?

Submit certified audited balance sheets for the last three financial years or CA certificate showing turnover; OEMs must meet the minimum turnover criterion; if incorporated recently, use completed-year turnover figures post-incorporation.