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GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender 2025 - Volleyball Competitions Lighting, Tent Rentals, Decoration, Drinking Water

Bid Publish Date

01-Jan-2026, 12:02 pm

Bid End Date

12-Jan-2026, 12:00 pm

EMD

₹21,000

Location

KHEDA , GUJARAT

Progress

Issue01-Jan-2026, 12:02 pm
Technical01-Nov-2026, 7:55 pm
Financial
Award25-Jan-2026, 2:36 am
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: None stated; focus on tentage, lighting, decoration, and water services.
  • • Technical certifications/standards: Not explicitly specified; emphasis on non-toxic materials and service availability.
  • • Special conditions: 25% quantity/duration adjustment right; DD-based EMD and PBG accepted; hard copies due within 15 days after award.
  • • Eligibility: Local Gujarat state service presence; MSE purchase preference for eligible Udyam-registered bidders.
  • • Warranty/AMC: Not specified; post-award service presence implied.
  • • Penalties/Performance bonds: PBG accepted; LD details not specified in ATC.

Categories 4

TENT AD FILM DECORATION LIGHTING

Tender Overview

The procurement is issued by the Gujarat Sports Youth And Cultural Activities Department for comprehensive tentage service and allied works in support of volleyball competitions (under-14, under-17, open age). The package covers lighting, tent rentals, decoration, drinking water, photography, and all other scope of work as per terms. The estimated value is not disclosed; the EMD is ₹21000. The project requires local service availability with an on-ground office in the state and adherence to bid documents, ATC, and corrigenda. A key differentiator is the state-predicated MSE purchase preference and a 25% option clause on quantity/duration adjustments. The assignment aims to deliver end-to-end event infrastructure within the specified competition windows in Kheda, Gujarat.

Technical Specifications & Requirements

  • No explicit technical specifications available in the BOQ; bidders should assume complete tentage management, lighting arrangements, decorative setup, water provisioning, and photography services per scope of work.
  • The tender emphasizes service availability with a local office in Gujarat and compliance with GeM terms; EMD and PBG processes are specified (DD in favour of District sports officer, Kheda, payable at Kheda).
  • Key compliance needs include non-toxicity of materials where applicable, and avoidance of assignment/sub-contract without prior written consent; performance security via DD acceptable, with hard copy delivery within 15 days of contract award.

Terms, Conditions & Eligibility

  • EMD: ₹21000; payment via DD in favour of District sports officer, Kheda; hard copy delivery within 5 days post bid end.
  • Delivery/Performance: 25% quantity/duration adjustment permitted; subsequent delivery terms require acceptance of revised scope.
  • Office/Service Availability: service provider must maintain an office in the consignee state; documentary evidence required.
  • Purchase Preference: State MSEs with valid Udyam Registration get online credential validation.
  • Sub-contracting: requires prior written consent; bidder remains liable for performance.
  • Documentation: ensure submission of required certificates and documents as per bid documents and ATC.

Key Specifications

    • Product/service names: Tentage service, Lighting, Decoration, Drinking water provisioning, Photography
    • Quantities: not disclosed; scope covers multiple age-category volleyball events (under-14, under-17, open age)
    • EMD amount: ₹21000
    • Experience: prior tentage/lighting/decoration service experience recommended (not numerically specified)
    • Compliance: non-toxicity of materials; no subcontracting without consent; office in Gujarat

Terms & Conditions

  • EMD of ₹21000 with DD to District sports officer, Kheda; hard copy due within 5 days

  • 25% quantity/duration adjustment permitted; acceptance required for revised scope

  • Local service provider office in Gujarat; MSE ownership preference via Udyam

  • Sub-contracting requires prior written consent and joint liability remains with bidder

  • Delivery and performance security via DD acceptable; PBG also permitted

Important Clauses

Payment Terms

EMD of ₹21000 via DD; DD copy uploaded; hard copy to buyer within 5 days after bid end/opening; DD for performance security allowed with 15-day hard copy delivery post-award.

Delivery Schedule

Contract quantity/duration can be adjusted up to 25% at issue; once issued, adjustments capped at 25%; bidder must accept revised scope.

Penalties/Liquidated Damages

Not explicitly detailed in ATC; performance bonds acceptable; LD rates not specified here.

Bidder Eligibility

  • Local Gujarat state service provider with office in-consignee state

  • Valid Udyam Registration for MSE preference and online credential validation

  • No current liquidation, court receivership, or bankruptcy; undertaking to be uploaded

Documents 8

GeM-Bidding-8779689.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar tentage/lighting/decoration projects

4

Financial statements or solvency proof

5

EMD submission proof (DD in favour of District sports officer, Kheda) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable) and service-provider office evidence in Gujarat

8

Bidder undertakings regarding non-liquidity and non-bankruptcy

Technical Results

S.No Seller Date Status
1IRESH ENTERPRISE   Under PMA11-01-2026 19:55:05Qualified
2KHENI ENTERPRISE   Under PMA11-01-2026 10:55:26Qualified
3SHIV ENTERPRISE   Under PMA11-01-2026 14:59:37Qualified
4SMILE PLEASE DIGITAL LAB PRIVATE LIMITED   Under PMA10-01-2026 19:42:03Disqualified

Financial Results

Rank Seller Price Item
L1KHENI ENTERPRISE( MSE Social Category:General )    Under PMA₹7,00,000Item Categories : Tentage Service Lumpsum Based - Vollyball competition under-14; Lighting, Tent Rentals, Decoration,
L1IRESH ENTERPRISE( MSE Social Category:General )    Under PMA₹7,00,000Item Categories : Tentage Service Lumpsum Based - Vollyball competition under-14; Lighting, Tent Rentals, Decoration,
L2SHIV ENTERPRISE( MSE Social Category:General )    Under PMA₹7,14,000Item Categories : Tentage Service Lumpsum Based - Vollyball competition under-14; Lighting, Tent Rentals, Decoration,

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage service tender in Gujarat 2025 sports department

Bidders must submit GST, PAN, experience certificates, financial documents, EMD ₹21000 via DD to District sports officer, Kheda, and a scanned copy with the bid; hard copies must reach within 5 days post bid end. Ensure local Gujarat office and online credential validation for MSE preference.

What documents are required for Gujarat volleyball tentage tender 2025

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD proof (DD), technical bid, OEM authorizations if applicable, and evidence of a Gujarat office. All certificates must be uploaded with the bid and hard copies delivered as specified.

What are the delivery requirements for tentage, lighting and decor

Delivery depends on the scope of work; a 25% quantity/duration adjustment is allowed at contract issue and again upon award. Bidder must provide timely setup, installation, and removal per event schedule, with service presence in Gujarat and compliance with GeM terms.

What is the EMD for the Gujarat sports tentage tender 2025

The EMD amount is ₹21000, payable via Account Payee DD in favor of District sports officer, Kheda, payable at Kheda. The scanned DD proof must accompany the bid, with the hard copy delivered within 5 days after bid end/opening.

What are the eligibility criteria for MSE bidders in this tender

MSE bidders with valid Udyam Registration and credentials validated online gain purchase preference; ensure eligibility by providing online verification, a Gujarat office, and non-eligibility checks for liquidation or bankruptcy as specified in the bid terms.

What submission deadlines and formats are required for this tender

Submit all mandatory certificates with the bid document; upload scanned copies of EMD proof and ensure delivery of hard copies within 5 days post bid end. If selected, a DD-based performance security is acceptable with a 15-day hard copy delivery post-award.

What services are included under the tentage procurement for volleyball events

Included services encompass tentage setup, lighting arrangements, decoration, drinking water supply, and photography, with scope to extend to other works per the scope of work; ensure all materials are non-toxic and compliant with safety guidelines in Gujarat.

What are the key compliance requirements for this tender in Gujarat

Comply with non-toxicity of materials, maintain a local Gujarat office, obtain prior consent for sub-contracting, and accept 25% scope adjustments. Ensure submission of required documents, EMD/DD and hard copy delivery timelines, and adherence to GeM Terms.