Office Of Dg (Med & Cos) Recirculating Chiller Tender 2026 Rajasthan DRDO Procurement

Tender Overview

The Office Of Dg (Med & Cos) under the Department Of Defence Research & Development seeks a supplier for a Recirculating chiller (Q3) with supply, installation, testing and commissioning. The scope includes complete deliverables at consignee location, with an OEM warranty and post-sales support in India. The tender emphasizes a flexible quantity option up to 50% more or less than original bid quantity, with delivery timelines anchored to the original period and extended periods. A critical differentiator is the need for 2-year warranty from acceptance or after installation and commissioning, plus mandatory OEM warranty certificates at delivery. The ATC also requires a bid-security declaration and a feasible FDR/PBG option. No BOQ items are listed, indicating a potentially project-wide or equipment-level procurement.

The opportunity is positioned for bidders capable of end-to-end project execution, including installation, commissioning, and maintenance services. The requirement highlights that the bidder must maintain robust after-sales service, with dedicated service centres in India and a defined escalation path for maintenance. This tender underscores compliance with supplier verification, warranty obligations, and option-driven delivery adjustments, which can impact scheduling and pricing. The tender’s unique clauses around FDR-based security deposits and on-time delivery will influence bid structuring and risk management.

Technical Specifications & Requirements

• Scope: Supply, Installation, Testing and Commissioning of Recirculating chiller (Q3) supplied at consignee location.
• Warranty: 2 years from final acceptance or after completion of installation/testing; OEM warranty certificates required at delivery.
• After-sales: Well-established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India; service centres near consignee destinations to be uploaded with bid.
• Security/Funding: Performance/security deposit can be provided as FDR in favor of the bidder’s account; upload scanned copy; hard copy to be supplied within 15 days of award.
• Option Clause: Purchaser may increase/decrease quantity by up to 50% during contract; delivery window adjusted using the defined formula with minimum 30 days.
• ATC/Documentation: Bid-security declaration required; submit with bid.

Terms, Conditions & Eligibility

• EMD/PBG: Fixed Deposit Receipt (FDR) acceptable as security; PBG also allowed per GeM GTC.
• Delivery Timeline: Delivery period anchored to original delivery order; extended period applies per option clause with the formula provided and minimum 30 days.
• Payment Terms: Not explicitly stated in data; bidders should anticipate standard government terms (to be confirmed).
• Documentation: OEM authorizations, GST, PAN, experience certificates, financial statements, and technical bid documents to be submitted; FDR to be uploaded if used, with hard copy to follow.
• Special Clause: Bid-security declaration required for withdrawal/modification during validity or failure to comply after award.