Invitation to Bid - Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2019, 2020, 2021, 2022, 2023, 2024; Local in CHANDIGARH, CHANDIGARH

The eligibility requirements include being a registered entity, having a minimum average turnover of 5 Lakh, and demonstrating at least 1 year of experience in supplying vehicle hiring services similar to the requirements of this tender.

Bidders must provide valid certificates proving their corporate registration, financial statements demonstrating the minimum average turnover, and any relevant operational licenses. Additionally, if seeking exemptions, corresponding supporting documents must be submitted.

To register for this tender, please visit the GeM portal. Follow the onboarding process including filling out necessary details about your organization and its capabilities to meet the eligibility requirements.

Submissions should be provided in formatted PDFs or standard electronic formats allowed by the GeM portal. Ensure that all documents are legible and uploaded in compliance with the tender submission guidelines.

The technical specifications require SUVs/MUVs from model years 2019 to 2024, with a commitment to maintain safety and environmental standards. Each vehicle must be capable of supporting a standard trip of 120 kilometers and 12 hours as specified in the tender.

Bidders must ensure that the vehicles comply with national safety and operational regulations. A checklist for quality standards will be provided with the tender documents to guide evaluation.

Bidders need to ensure full compliance with the criteria outlined in the tender documentation, including operational and financial requirements, submission of all necessary certificates, and adherence to local procurement regulations.

Testing criteria will include evaluation of operational readiness of vehicles, compliance with service level agreements, and fulfillment of safety inspections as mandated by relevant authorities.

Bidders must submit an EMD as specified in the tender documents. This deposit serves as a financial assurance of the bidder’s commitment to fulfill the contract obligations upon award.

The successful bidder will be required to submit a performance security guarantee as specified in the contract terms, typically ranging between 1% to 5% of the total contract value depending on negotiated agreements.

Payment terms will be detailed in the final agreement post-bid evaluation. Typically, payments will follow standard operational milestones, ensuring timely compensation upon delivery of services.

Price evaluation will consider the total value of each bid, with an emphasis on balancing cost-effectiveness and service quality as part of the overall assessment method.

Bids must be submitted electronically through the GeM platform, ensuring that both the technical and financial proposals are distinctly uploaded as per the guided structure.

While the specific deadlines may evolve, bidders must monitor the GeM portal for the latest updates regarding submission deadlines and ensure timely compliance with all requirements.

The evaluation and selection process will analyze both the technical and financial submissions, with a focus on compliance with meeting all outlined criteria. The overall best offer will be selected based on a total value wise evaluation approach.

Following the evaluation process, bidders will receive notifications regarding their bid status directly through the GeM platform. It is crucial to regularly check for updates.

MSEs can benefit by receiving exemptions from stringent experience requirements, providing a better opportunity to compete while adhering to compliance measures laid out in the tender documentation.

Startups, like MSEs, are eligible for exemptions regarding years of experience. They must, however, prove their capability to fulfill service agreements as established in the tender documents.

This tender promotes the Make in India initiative by encouraging local businesses to participate and fulfill procurement needs through supporting local service providers and encouraging service engagement to build indigenous capacities.

Bidders must demonstrate compliance with local content stipulations that favor national service providers under the Make in India initiative, ensuring adherence to procurement rules set by relevant authorities.