Panchayati Raj Department Bihar High Mast Lighting Tower for large area with LED Flood Lighting System Tender Khagaria 2026
Progress
Tender Overview
The Panchayati Raj Department, Bihar invites bids for a High Mast Lighting Tower for large area with LED Flood Lighting System in Khagaria, Bihar (851201). The procurement scope is described at a conceptual level with no BOQ items available. The buyer reserves a 25% quantity variation during contract placement and within the currency, with delivery timing linked to the original delivery order. Pre-dispatch inspection is mandated, and installation/commissioning, if within scope, occurs at a buyer-provided address. This tender emphasizes delivery flexibility and inspection governance rather than specific equipment specs, signaling a broad procurement for government lighting infrastructure.
Technical Specifications & Requirements
- Product: High Mast Lighting Tower for large area with LED Flood Lighting System.
- Quantity/Scope: No explicit BOQ; option to increase quantity up to 25% of bid quantity during contract and currency, at contracted rates.
- Delivery: From the last date of original delivery order; extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Inspection: Pre-dispatch inspection by Buyer/Consignee or nominated external agency; inspection window of 7 days post email notice; inspection costs borne by Buyer.
- Delivery Location: Notified by buyer; delivery to consignee after clearance.
Terms, Conditions & Eligibility
- EMD/Financials: Not disclosed in available data; bidders must upload an undertaking regarding financial standing (not under liquidation or bankruptcy).
- Delivery/Installation: Delivery and installation at the address provided by the buyer; commissioning, if in scope, performed per contract.
- Inspection/Quality: External inspection/testing arrangements as decided by buyer; in-house tests at seller facilities may be provided by seller.
- Commercial: Bidders must comply with option clause and delivery timeline adjustments; terms apply to quantities and extended delivery periods.
Key Specifications
-
Product/service names and category: High Mast Lighting Tower with LED Flood Lighting System
-
Estimated value/quantities: Not disclosed; quantity may vary up to 25% during contract
-
Delivery/installation: Delivery from last date of original delivery order; installation/commissioning at buyer-provided address if in scope
-
Inspection: Pre-dispatch inspection by Buyer/Consignee or nominated agency; 7-day inspection window
-
Standards/qualifications: Not specified in data; ensure compliance with general government procurement standards and any applicable certification
Terms & Conditions
-
EMD not disclosed in provided data; submit financial standing undertakings
-
Quantity may increase up to 25% during contract/currency
-
Delivery timelines tied to original order date with minimum 30 days extension
Important Clauses
Delivery Terms
Delivery begins from the last date of the original delivery order; extension formula applies for increased quantity with a minimum 30 days
Pre-dispatch Inspection
Buyer/Consignee or nominated external agency to inspect; costs borne by Buyer; goods dispatch after clearance
Financial Standing
Bidder must certify they are not under liquidation or bankruptcy and submit an undertaking
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Ability to meet 25% quantity variation during contract
-
Compliance with pre-dispatch inspection requirements
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
105 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
20 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gopal Kumar | 851204,bahura, bakhari, begusari | Khagaria | Bihar | 851204 | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-10051646.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit (as applicable to tender terms)
Technical bid documents
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for High Mast Lighting Tender in Khagaria Bihar?
Bidders should prepare the required documents (GST, PAN, experience certificates, financials) and submit a bid with undertakings on financial standing. The tender allows up to 25% quantity variation, and pre-dispatch inspection is mandatory. Ensure readiness for installation at buyer-provided address and comply with the option clause.
What documents are required for Panchayati Raj lighting tower bid in Bihar?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD details, technical bid documents, and OEM authorizations if applicable. An undertaking on financial standing is also needed, given the buyer’s procurement terms.
What are the delivery and inspection requirements for this tender?
Delivery begins after the original delivery order date; if quantity increases, extended time follows the specified formula with a minimum of 30 days. Pre-dispatch inspection by Buyer/Consignee or external agency occurs, with a 7-day inspection window after notice.
What is the EMD amount for this procurement in Bihar?
The available data does not disclose the EMD amount. Bidders should prepare to submit EMD as per standard tender guidelines or as directed by the buyer, alongside the other bid documents, to avoid disqualification.
How does the quantity option clause affect bid submission for lighting towers?
Bid submissions must consider a possible 25% increase in quantity during contract; pricing remains at contracted rates. The extension of delivery time is calculated by the presented formula, with a minimum 30 days, potentially extending to the original delivery period.
What standards or certifications are required for LED flood lighting towers in this Bihar tender?
The tender data does not specify exact standards. Bidders should ensure general compliance with government procurement norms and provide any relevant certifications or quality assurances from their supply chain, along with ISO/BIS/ISI where applicable per standard practice.