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Indian Army Office Stationery Supplies Tender Lucknow Uttar Pradesh 2026 - 25% Quantity Variations, 23 Items, Est. ₹95,867

Bid Publish Date

20-Feb-2026, 6:53 pm

Bid End Date

03-Mar-2026, 7:00 pm

Value

₹95,867

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue20-Feb-2026, 6:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3018

Category

file cover without printed white

Bid Type

Two Packet Bid

Categories 6

ELECTRON TUBE TALC ENVELOPE PEN BACKHOE FILTER RETAINERS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in Lucknow, Uttar Pradesh. Procurement covers a broad range of office stationery and related consumables including paper, envelopes, pens, clips, tapes, erasers, file covers, and similar items for a consolidated lot. Estimated value is ₹95,867 with potential quantity adjustments of up to 25% under the option clause. Delivery terms hinge on contract award, with provisions for service-center support in the consignee state and GST handling as per bidder responsibility. This tender emphasizes supply continuity, basic warranty support, and on-time delivery within contractual windows. Unique aspects include service-center availability and escalation contacts for after-sales support.

Technical Specifications & Requirements

  • Items covered: 23 catalogue-like office stationery categories (e.g., paper, duster, envelopes, file covers, pens, erasers, clamps, talc sheets, clip, tapes, highlighters, etc.).
  • Quantity variability: Option to increase/decrease quantity up to 25% of bid quantity; additional delivery time calculated as (increased/original) × original delivery period, minimum 30 days.
  • GST responsibility: Bidders must assess applicable GST; reimbursement as per actuals or applicable rates, whichever is lower.
  • Service centers: Must have functional service center in each consignee state; if not present, establish within 30 days of award. Payment release tied to documentary evidence of service capability.
  • Support: Dedicated toll-free service line and escalation matrix required.
  • EMD/Bid security: Not explicitly stated; bidders should prepare standard security per organization terms.

Terms, Conditions & Eligibility

  • Delivery timeline: Delivery period commences from last date of original delivery order; extension policy applies with minimum 30 days.
  • Financial standing: Bidder must avoid liquidation or bankruptcy; must upload an undertaking.
  • GST compliance: Bidder bears GST calculation; reimbursement capped by actuals or lower rate.
  • Warranty/Service: On-site or carry-in warranty terms; service centers must be functional in the state of each consignee location.
  • Bid terms: Option clause allows +/- 25% quantity changes at contracted rates; delivery extensions follow the calculated formula.
  • Documentation: GST, PAN, experience certificates, financial statements, and technical/commercial bid documents required as part of submission.

Key Specifications

  • Product/service names: office stationery and related consumables (paper, envelopes, file covers, pens, etc.)

  • Quantities/values: estimated value ₹95,867; total items 23

  • Standards/certifications: not specified; GST compliance required by bidder

  • Delivery: start after order; option-based quantity adjustments up to 25%; minimum 30 days for extended delivery

  • Warranty/Support: dedicated service center in consignee state; toll-free support and escalation matrix

Bidder Eligibility

  • Not in liquidation or under court proceedings

  • Demonstrable track record in supplying office stationery to government entities

  • Functional service center in each consignee state or a plan to establish within 30 days of award

Documents 4

GeM-Bidding-9021652.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Chart Paper Chart Paper 80 nos [email protected] 15
2 Duster Duster 10 nos [email protected] 15
3 Dusting cloth Dusting cloth 58 nos [email protected] 15
4 Engagement Pad Engagement Pad 26 nos [email protected] 15
5 envelope brown envelope brown 550 nos [email protected] 15
6 envelope cloth12x10 envelope cloth12x10 350 nos [email protected] 15
7 envelop 16 x 12 cloth envelop 16 x 12 cloth 330 nos [email protected] 15
8 eraser eraser 126 nos [email protected] 15
9 file Cover printed 41NSR file Cover printed 41NSR 425 nos [email protected] 15
10 file cover without printed white file cover without printed white 140 nos [email protected] 15
11 file cover printed white 41 NSR file cover printed white 41 NSR 175 nos [email protected] 15
12 Gum Fevi Stick Gum Fevi Stick 111 nos [email protected] 15
13 Paper U Clip Paper U Clip 60 pkt [email protected] 15
14 Pencil Pencil 64 pkt [email protected] 15
15 Clipboard white Clipboard white 10 nos [email protected] 15
16 Talc Sheet 50 mtr Talc Sheet 50 mtr 1 roll [email protected] 15
17 Talc sheet small Talc sheet small 2 roll [email protected] 15
18 Register cover Register cover 210 nos [email protected] 15
19 V7 Pilot Pen V7 Pilot Pen 100 nos [email protected] 15
20 V5 pilot Pen V5 pilot Pen 80 nos [email protected] 15
21 Transparent Tape 2 inch Transparent Tape 2 inch 35 roll [email protected] 15
22 Transparent Tap 3 inch Transparent Tap 3 inch 14 roll [email protected] 15
23 Highlighter Highlighter 61 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office stationery supply

4

Financial statements (last 2-3 years)

5

EMD/security deposit (if applicable per tender terms)

6

Technical bid documents and product specifications

7

OEM authorizations or supplier certifications

8

Service center establishment proof (or plan to establish within 30 days)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army stationery tender in Lucknow?

Bidders must submit GST, PAN, experience certificates, financial statements, and technical bid documents. Ensure service-center readiness in Uttar Pradesh, provide an escalation matrix, and confirm GST handling. Include any OEM authorizations and warranty terms. The bid must reflect the 25% quantity option and delivery extension formula.

What documents are required for the Lucknow stationery procurement?

Required documents include GST registration, PAN card, last 2-3 years of financial statements, experience certificates for similar supply, technical bid, OEM authorization (if applicable), service-center proof, and any EMD/security deposit as per tender rules. Ensure alignment with terms for GST reimbursement and warranty.

What are the delivery terms for the 23-item office stationery bid?

Delivery begins after the last delivery order date. The option clause allows up to 25% quantity variation at contracted rates. If extended, delivery time equals (increased/ original) × original delivery period with a minimum 30 days. Ensure proof of service capability in each consignee state.

Which items fall under the 23 listed stationery categories?

Items include paper, dusters, dusting cloths, engagement pads, brown/cloth envelopes, printed and plain file covers, gum, paper U clips, pencils, clipboard, talc sheets, register covers, V7/V5 Pilot pens, highlighters, tape varieties, and related office consumables. Detailed BOQ lists 23 categories.

What are the GST considerations for the stationery tender in Lucknow?

Bidder must determine applicable GST and will be reimbursed either as actuals or the lower rate, not exceeding quoted GST percentage. The contracting authority will not bear responsibility for GST miscalculation; bidders must ensure compliant invoicing and tax documentation.

What warranty and service-support requirements apply to this procurement?

Bidders must provide a dedicated toll-free service line and an escalation matrix. Functional service centers must exist in each consignee state or be established within 30 days of award. Payment may be contingent on documentary evidence of service capability and post-warranty support terms.

What is the role of the option clause in quantity adjustments?

The purchaser may increase/decrease quantity up to 25% at the contracted rate. Delivery extensions are calculated by (increased quantity/original quantity) × original delivery period, with a minimum 30 days, and may extend to the original delivery period during exercise of the option.

What is the estimated value and number of items involved?

The tender covers 23 office stationery items with an estimated value of ₹95,867. Items span paper, envelopes, file covers, pens, tapes, and assorted office supplies, requiring compliance with general procurement terms and GST handling by bidders.